Northwind Traders
northwindtraders.onmicrosoft.com
Clients
https://northwindtraders.sharepoint.com/sites/clients
Group or Team siteShared outside
Needs attention
1
Worst: low
Storage
242.5 GB
No limit of its own
Sharing
1 link outside
From Microsoft's link counts
Team
Clients
Its members can open the site
Last activity
11 Oct 2026
Active
Needs attention
1-
low
1 sharing link for named people outside the organisation. Check each still needs access.Details
Open findings
All findings- medium
People outside can only view shared filesCan be edited by partner@mason-legal.example · since 11 Oct 2026
Storage and growth
242.5 GB
- Storage used
- 242.5 GB
- Site limit
- None of its own: it uses the client's SharePoint storage
- Current files
- 191.7 GB (79% of the site)
- Older versions of files
- 17.7 GB (7% of the site)
- Recycle bin
- 4.0 GB (2% of the site)
- Preservation Hold library
- 24.2 GB (10% of the site)
- Files untouched for two years
- 114.4 GB (47% of the site)
- Files
- 10
Storage by month 2
The last collection of each month.
| Month | Storage | Change |
|---|---|---|
| 2026-10 | 242.5 GB | +21.1 GB |
| 2026-09 | 221.4 GB |
Libraries 2
Every document library on the site, largest first.
| Library | Size | Current files | Older versions | Files | Last change |
|---|---|---|---|---|---|
| Documents | 209.4 GB | 191.7 GB | 17.7 GB | 56 | 9 Oct 2026 |
| Preservation Hold Library | 24.2 GB | 24.2 GB | 0 bytes | 2 | 6 Sep 2025 |
Largest files 10
Size includes older versions.
| File | Library | Size | Older versions | Last change |
|---|---|---|---|---|
| Client files/Client files archive.zip | Documents | 15.8 GB | 0 bytes | 24 Apr 2024 |
| Contracts archive_v12.zip | Preservation Hold Library | 14.5 GB | 0 bytes | 6 Sep 2025 |
| Board pack 2023_v8.pdf | Preservation Hold Library | 9.7 GB | 0 bytes | 6 Sep 2025 |
| Client files/Export 2024-12.zip | Documents | 7.7 GB | 551.5 MB | 14 Jul 2023 |
| Client files/Recording 2023-11.mp4 | Documents | 7.3 GB | 522.9 MB | 28 Jul 2026 |
| Client files/Photos 2022-10.zip | Documents | 6.9 GB | 494.2 MB | 10 Dec 2022 |
| Client files/Scans 2021-09.zip | Documents | 6.5 GB | 465.6 MB | 31 Mar 2025 |
| Client files/Client files export.pst | Documents | 6.2 GB | 0 bytes | 7 Oct 2023 |
| Client files/Export 2020-08.zip | Documents | 6.1 GB | 436.9 MB | 1 Aug 2026 |
| Client files/Recording 2019-07.mp4 | Documents | 5.7 GB | 408.3 MB | 12 Feb 2023 |
+21.1 GB since 6 Sep 2026 (35 days).
Sharing
1 link outside
- External sharing
- On
- Anyone links
- 0
- Links for people outside
- 1
- Links for the whole organisation
- 3
- Links for named people inside
- 0
- Sensitivity label
- None
- Unmanaged devices
- Full access
Files shared from this site 3
From the last Shared files scan: files and folders shared with anyone, people outside or the whole organisation.
| File or folder | Library | Shared with | Can edit | Last modified |
|---|---|---|---|---|
| Client files/Hartley & Co (folder) | Documents | j.hartley@hartleyandco.example | No | 26 May 2026 |
| Engagement letters/Engagement 2026.pdf | Documents | accounts@hartleyandco.example | No | 24 Aug 2026 |
| Year end/Draft accounts FY26.xlsx | Documents | partner@mason-legal.example | No | 7 Oct 2026 |
Who can open the site itself (owners, members, visitors) is in the SharePoint permission reports.
Team
Clients
- Group
- Clients
- Type
- Team
- Visibility
- Private
- Owners
- 2
- Members
- 11
- Guests
- 2
Members of the group can open the site. The group's page has who they are.
Activity
Active
- Last activity
- 11 Oct 2026
- Files used in the last 30 days
- 2
- Page views in the last 30 days
- 4
- Last file change
- 9 Oct 2026
Microsoft's figures as of 9 Oct 2026.
History
- 11 Oct 2026 Shared files Year end/Draft accounts FY26.xlsx shared with people outside
Found by comparing collections since 6 Sep 2026. The date is when Office Sentry first saw the change.
Data from SharePoint and OneDrive usage (), SharePoint storage (), Shared files (), Groups and Teams ().