Northwind Traders
Needs attention
6-
medium
No sign-in for 131 days. If they've left, block sign-in and reclaim the licences.Details
-
medium
No sign-in for 90 days or more but holds 1 paid licence (£4.90 a month).Details
-
medium
Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.Details
-
medium
Signed in from US, which this tenant rarely signs in from. Check the person was there.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
-
low
Microsoft 365 Business Basic: remove the licence. No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days. Saves £4.90 a month.Details
Open findings
All findings- medium
Every active user has MFA registeredNo MFA method registered · since 8 Sep 2026
- medium
No inactive accountsLicensed member, last signed in 3 Jun 2026 · since 8 Sep 2026
Before you close this account
4 things to do, £4.90 a month
- Licence cost
- £4.90 a month, £58.80 a year
Before you close this account 4
| Area | What's left | What to do |
|---|---|---|
| Licence | Microsoft 365 Business Basic (£4.90 a month) | Remove the licence once the mailbox and files below are dealt with. |
| Mailbox | User mailbox thomas.clarke@ | Convert it to a shared mailbox so colleagues can keep using it, then remove the licence. Shared mailboxes under 50 GB need no licence. |
| OneDrive | 37.8 GB in 50 files | Give their manager access or move what's needed elsewhere. Microsoft deletes the OneDrive some time after the account is deleted (30 days unless the tenant has changed it). |
| Device | DESK-CLARKE00 (Windows 11 24H2 (10.0.26100.6584)) | Collect it, then wipe or retire it in Intune. |
Office Sentry only reports; make these changes in the Microsoft 365 admin centre.
Licences
1 licence, £4.90 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Basic | £4.90 |
Microsoft 365 use
No activity in 30 days
- Not in the last 30 days
- Teams
- Not in the last 30 days
- OneDrive
- Not in the last 30 days
- SharePoint
- Not in the last 30 days
- Office apps
- Not in the last 30 days
- Office apps used on
- None
Cheaper licence options 1
| Licence | Option | Why | Saving / month |
|---|---|---|---|
| Microsoft 365 Business Basic | Remove the licence | No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days | £4.90 |
From Microsoft's usage reports, which run a couple of days behind (as of 11 Oct 2026).
MFA and sign-in protection
Required, not set up
- MFA set up
- No
- Methods
- None
- Phishing-resistant method
- No
- Strongest method
- None
- Can sign in without a password
- No
- MFA required by
- Require MFA for all users
- Conditional Access policies that apply
- Require MFA for all users
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
Owner of 1, member of 1
| Name | Type | Role | Note |
|---|---|---|---|
| Finance | Microsoft 365 group | Owner | |
| Marketing | Microsoft 365 group | Member |
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
23.7 GB
- Address
- thomas.clarke@
northwindtraders. example - Type
- User
- Size
- 23.7 GB of 49.5 GB (48%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- IMAP
- More
- Everything about this mailbox
Devices
1 device, 1 with problems
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| DESK-CLARKE00 | Windows 11 24H2 (10.0.26100.6584) | Compliant | Yes | Today | Windows 11 24H2: updates for Home and Pro end 13 Oct 2026 |
OneDrive
37.8 GB
- Storage used
- 37.8 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 11 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
8 sign-ins, 0 failed
- Successful
- 7 (5 with MFA, 2 with only a password)
- Failed
- None
- MFA and other prompts
- 1
- Countries
- GB, US (unusual for this tenant)
- Apps
- Microsoft Office, Microsoft Teams, Office 365 SharePoint Online, Office 365 Exchange Online
- Devices
- Windows10
Where this account signed in 2
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 6 | 0 | London | 203.0.113.10 | 12 Oct 2026, 13:29 |
| US | 1 | 0 | London | 203.0.113.10 | 7 Oct 2026, 18:02 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 18 days of the last 30
- History from
- 15 Jun 2026
- Last sign-in
- 12 Oct 2026 (today)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 7 | 13 | 1 | 9 | 4 | GB, US |
| Sep 2026 | 20 | 40 | 2 | 20 | 20 | GB, US |
| Aug 2026 | 19 | 38 | 1 | 25 | 13 | FR, GB |
| Jul 2026 | 22 | 47 | 1 | 30 | 17 | GB, IE |
| Jun 2026 | 11 | 22 | 4 | 16 | 6 | FR, GB, IE |
Every interactive sign-in since 15 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
131 days ago
- Last interactive sign-in
- 3 Jun 2026 (131 days ago)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 15 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
2 events
| When | Area | What happened |
|---|---|---|
| 7 Oct 2026, 18:02 UTC | Sign-in | Signed in from US, unusual for this tenant (203.0.113.10) |
| 1 Sep 2026, 12:15 UTC | Sign-in | First sign-in from US |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 8 Sep 2026.
Found by comparing collections since 8 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().