Northwind Traders
Needs attention
3-
medium
Signed in from US, which this tenant rarely signs in from. Check the person was there.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
-
low
Microsoft 365 Business Premium: Exchange Online (Plan 1). Only used email in the last 30 days. Saves £14.80 a month.Details
Open findings
No open findings name this account.
Before you close this account
5 things to do, £18.10 a month
- Licence cost
- £18.10 a month, £217.20 a year
Before you close this account 5
| Area | What's left | What to do |
|---|---|---|
| Licence | Microsoft 365 Business Premium (£18.10 a month) | Remove the licence once the mailbox and files below are dealt with. |
| Mailbox | User mailbox rhys.moore@ | Convert it to a shared mailbox so colleagues can keep using it, then remove the licence. Shared mailboxes under 50 GB need no licence. |
| Mailbox access | Can open or send from reception@ | Remove this person's access to that mailbox. |
| OneDrive | 26.4 GB in 50 files | Give their manager access or move what's needed elsewhere. Microsoft deletes the OneDrive some time after the account is deleted (30 days unless the tenant has changed it). |
| Device | LAPTOP-MOORE17 (Windows 11 25H2 (10.0.26200.6899)) | Collect it, then wipe or retire it in Intune. |
Office Sentry only reports; make these changes in the Microsoft 365 admin centre.
Licences
1 licence, £18.10 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Premium | £18.10 |
Microsoft 365 use
Email
- Used (last 11 Oct 2026)
- Teams
- Not in the last 30 days
- OneDrive
- Not in the last 30 days
- SharePoint
- Not in the last 30 days
- Office apps
- Used (last 11 Oct 2026)
- Office apps used on
- Mobile, Web
Cheaper licence options 1
| Licence | Option | Why | Saving / month |
|---|---|---|---|
| Microsoft 365 Business Premium | Exchange Online (Plan 1) | Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them. | £14.80 |
From Microsoft's usage reports, which run a couple of days behind (as of 10 Oct 2026).
MFA and sign-in protection
Protected
- MFA set up
- Yes
- Methods
- Authenticator app, Authenticator code
- Phishing-resistant method
- No
- Strongest method
- Authenticator app or token
- Can sign in without a password
- No
- MFA required by
- Require MFA for all users
- Conditional Access policies that apply
- Require MFA for all users
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
None
Not an owner or member of any team or group Office Sentry reads.
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
2.5 GB
- Address
- rhys.moore@
northwindtraders. example - Type
- User
- Size
- 2.5 GB of 49.5 GB (5%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- None
- More
- Everything about this mailbox
Inbox rules 1
| Rule | Enabled | What it does | Why it stands out |
|---|---|---|---|
| Newsletters | Yes | sender has newsletter: move to Newsletters |
Mailboxes this person can open or send from 1
| Mailbox | Type | Access |
|---|---|---|
| reception@ | Shared | Full access, Send as |
Devices
1 device
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| LAPTOP-MOORE17 | Windows 11 25H2 (10.0.26200.6899) | Compliant | Yes | Today |
OneDrive
26.4 GB
- Storage used
- 26.4 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 10 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
13 sign-ins, 0 failed
- Successful
- 11 (5 with MFA, 6 with only a password)
- Failed
- None
- MFA and other prompts
- 2
- Countries
- GB, US (unusual for this tenant)
- Apps
- Microsoft Office, Microsoft Teams, Office 365 SharePoint Online
- Devices
- Windows10
Where this account signed in 2
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 10 | 0 | London | 203.0.113.27 | 9 Oct 2026, 16:14 |
| US | 1 | 0 | London | 203.0.113.27 | 6 Oct 2026, 12:15 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 18 days of the last 30
- History from
- 14 Jun 2026
- Last sign-in
- 9 Oct 2026 (3 days ago)
- Countries
- GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 7 | 16 | 1 | 8 | 8 | GB, US |
| Sep 2026 | 20 | 33 | 0 | 18 | 15 | GB, US |
| Aug 2026 | 13 | 26 | 1 | 13 | 13 | GB, IE |
| Jul 2026 | 20 | 49 | 3 | 27 | 22 | GB, IE, US |
| Jun 2026 | 11 | 25 | 0 | 10 | 15 | GB, US |
Every interactive sign-in since 14 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
Yesterday
- Last interactive sign-in
- 11 Oct 2026 (yesterday)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 14 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
5 events
| When | Area | What happened |
|---|---|---|
| 6 Oct 2026, 12:15 UTC | Sign-in | Signed in from US, unusual for this tenant (203.0.113.27) |
| On or before 7 Sep 2026 | Mailbox | Inbox rule "Newsletters" first seen |
| On or before 7 Sep 2026 | MFA | Authenticator app first seen as an MFA method |
| On or before 7 Sep 2026 | MFA | Authenticator code first seen as an MFA method |
| 24 Jul 2026, 16:57 UTC | Sign-in | First sign-in from IE |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 7 Sep 2026.
Found by comparing collections since 7 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().