Before you close this account
2 things to do
| Area | What's left | What to do |
|---|---|---|
| Mailbox | Shared mailbox reception@ | Already a shared mailbox. |
| Mailbox access | 4 people can open or send from this mailbox: alfie.roberts@ | Keep access for whoever takes over the mail and remove it for everyone else. |
Office Sentry only reports; make these changes in the Microsoft 365 admin centre.
Licences
None
Holds no licences.
Microsoft 365 use
Nothing recorded
Not in Microsoft's usage reports for the last 30 days.
MFA and sign-in protection
Required, not set up
- MFA set up
- No
- Methods
- None
- Phishing-resistant method
- No
- Strongest method
- None
- MFA required by
- Require MFA for all users
- Conditional Access policies that apply
- Require MFA for all users
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
None
Not an owner or member of any team or group Office Sentry reads.
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
18.9 GB
- Address
- reception@
northwindtraders. example - Type
- Shared
- Size
- 18.9 GB of 49.5 GB (38%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- None
- More
- Everything about this mailbox
Who else can open or send from it 6
| Person | Access | Account |
|---|---|---|
| alfie.roberts@ | Full access | Active |
| ann.patel@ | Full access | Active |
| ann.patel@ | Send as | Active |
| rhys.moore@ | Full access | Active |
| rhys.moore@ | Send as | Active |
| ruby.hill@ | Full access | Active |
Devices
None
No devices enrolled in Intune for this person.
OneDrive
None
No OneDrive found for this account.
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
10 sign-ins, 1 failed
- Successful
- 8 (7 with MFA, 1 with only a password)
- Failed
- 1 (1 wrong password, from 1 address)
- MFA and other prompts
- 1
- Last failure
- 16 Oct 2026 (yesterday): Wrong user name or password
- Countries
- GB
- Apps
- Microsoft Office, Office 365 SharePoint Online, Office 365 Exchange Online, Microsoft Teams
- Devices
- Windows10
- Addresses that failed
- 203.0.113.44
Where this account signed in 1
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 8 | 1 | London | 203.0.113.44 | 16 Oct 2026, 09:38 |
Why sign-ins failed 1
| Error code | What it means | Sign-ins |
|---|---|---|
| 50126 | Wrong user name or password | 1 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 16 days of the last 30
- History from
- 19 Jun 2026
- Last sign-in
- 16 Oct 2026 (yesterday)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 10 | 21 | 1 | 12 | 9 | GB |
| Sep 2026 | 20 | 46 | 1 | 26 | 20 | GB |
| Aug 2026 | 21 | 44 | 4 | 34 | 10 | FR, GB, IE |
| Jul 2026 | 20 | 30 | 2 | 24 | 6 | GB |
| Jun 2026 | 8 | 15 | 0 | 5 | 10 | FR, GB + 2 more
|
Every interactive sign-in since 19 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
Never
- Last interactive sign-in
- Never
- Last background sign-in
- Never
- Last successful sign-in
- Never
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 19 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
2 events
| When | Area | What happened |
|---|---|---|
| 16 Oct 2026, 12:54 UTC | Sign-in | Last of 1 failed sign-in: Wrong user name or password |
| 16 Oct 2026 | Files | File downloaded: /sites/marketing/Shared Documents/Supplier contracts.pdf |
Newest first, the last 90 days (up to 50 events). Admin changes, sign-ins and audit log records keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 12 Sep 2026.
Found by comparing collections since 12 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().