Contoso Legal LLP
contoso.onmicrosoft.com
Needs attention
1
Worst: low
Storage
148.3 GB
No limit of its own
Sharing
1 link outside
From Microsoft's link counts
Team
Clients
Its members can open the site
Last activity
15 Oct 2026
Active
Needs attention
1-
low
1 sharing link for named people outside the organisation. Check each still needs access.Details
Open findings
All findings- medium
People outside can only view shared filesCan be edited by partner@mason-legal.example · since 16 Oct 2026
Storage and growth
148.3 GB
- Storage used
- 148.3 GB
- Site limit
- None of its own: it uses the client's SharePoint storage
- Current files
- 115.9 GB (78% of the site)
- Older versions of files
- 10.7 GB (7% of the site)
- Recycle bin
- 4.0 GB (3% of the site)
- Preservation Hold library
- 14.8 GB (10% of the site)
- Files untouched for two years
- 75.5 GB (51% of the site)
- Files
- 10
Storage by month 2
The last collection of each month.
| Month | Storage | Change |
|---|---|---|
| 2026-10 | 148.3 GB | +6.5 GB |
| 2026-09 | 141.8 GB |
Libraries 2
Every document library on the site, largest first.
| Library | Size | Current files | Older versions | Files | Last change |
|---|---|---|---|---|---|
| Documents | 126.5 GB | 115.9 GB | 10.7 GB | 56 | 14 Oct 2026 |
| Preservation Hold Library | 14.8 GB | 14.8 GB | 0 bytes | 2 | 11 Sep 2025 |
Largest files 10
Size includes older versions.
| File | Library | Size | Older versions | Last change |
|---|---|---|---|---|
| Client files/Client files archive.zip | Documents | 9.6 GB | 0 bytes | 29 Apr 2024 |
| Contracts archive_v12.zip | Preservation Hold Library | 8.9 GB | 0 bytes | 11 Sep 2025 |
| Board pack 2023_v8.pdf | Preservation Hold Library | 5.9 GB | 0 bytes | 11 Sep 2025 |
| Client files/Export 2024-12.zip | Documents | 4.7 GB | 333.3 MB | 24 Jun 2024 |
| Client files/Recording 2023-11.mp4 | Documents | 4.4 GB | 316.0 MB | 19 Sep 2026 |
| Client files/Photos 2022-10.zip | Documents | 4.2 GB | 298.7 MB | 10 Aug 2026 |
| Client files/Scans 2021-09.zip | Documents | 3.9 GB | 281.4 MB | 16 Jan 2025 |
| Client files/Client files export.pst | Documents | 3.7 GB | 0 bytes | 12 Oct 2023 |
| Client files/Export 2020-08.zip | Documents | 3.7 GB | 264.1 MB | 28 Apr 2026 |
| Client files/Recording 2019-07.mp4 | Documents | 3.4 GB | 246.7 MB | 30 May 2024 |
+6.5 GB since 11 Sep 2026 (35 days).
Sharing
1 link outside
- External sharing
- On
- Anyone links
- 0
- Links for people outside
- 1
- Links for the whole organisation
- 3
- Links for named people inside
- 0
- Sensitivity label
- None
- Unmanaged devices
- Full access
Files shared from this site 3
From the last Shared files scan: files and folders shared with anyone, people outside or the whole organisation.
| File or folder | Library | Shared with | Can edit | Last modified |
|---|---|---|---|---|
| Client files/Hartley & Co (folder) | Documents | j.hartley@ | No | 31 May 2026 |
| Engagement letters/Engagement 2026.pdf | Documents | accounts@hartleyandco.example | No | 29 Aug 2026 |
| Year end/Draft accounts FY26.xlsx | Documents | partner@mason-legal.example | No | 12 Oct 2026 |
Who can open the site itself (owners, members, visitors) is in the SharePoint permission reports.
Team
Clients
- Group
- Clients
- Type
- Team
- Visibility
- Private
- Owners
- 2
- Members
- 14
- Guests
- 2
Members of the group can open the site. The group's page has who they are.
Activity
Active
- Last activity
- 15 Oct 2026
- Files used in the last 30 days
- 2
- Page views in the last 30 days
- 4
- Last file change
- 14 Oct 2026
Microsoft's figures as of 14 Oct 2026.
History
- 16 Oct 2026 Shared files Year end/Draft accounts FY26.xlsx shared with people outside
Found by comparing collections since 11 Sep 2026. The date is when Office Sentry first saw the change.
Data from SharePoint and OneDrive usage (), SharePoint storage (), Shared files (), Groups and Teams ().