Needs attention
3-
medium
Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.Details
-
medium
Signed in from FR, which this tenant rarely signs in from. Check the person was there.Details
-
low
Has never signed in (created 4 Mar 2024).Details
Before you close this account
2 things to do
| Area | What's left | What to do |
|---|---|---|
| Mailbox | Shared mailbox reception@contoso.example, 18.9 GB | Already a shared mailbox. |
| Mailbox access | 4 people can open or send from this mailbox: annabel.fraser@ | Keep access for whoever takes over the mail and remove it for everyone else. |
Office Sentry only reports; make these changes in the Microsoft 365 admin centre.
Licences
None
Holds no licences.
Microsoft 365 use
Nothing recorded
Not in Microsoft's usage reports for the last 30 days.
MFA and sign-in protection
Required, not set up
- MFA set up
- No
- Methods
- None
- Phishing-resistant method
- No
- Strongest method
- None
- MFA required by
- CA002 — All users: Require MFA
- Conditional Access policies that apply
9 policies
- CA002 — All users: Require MFA
- CA003 — Block legacy authentication
- CA004 — All users: Require compliant or hybrid-joined device
- CA005 — Block sign-ins from disallowed countries
- CA006 — Require MFA for Azure management
- CA008 — All users: 8h sign-in frequency
- CA009 — Require MFA for device registration
- CA010 — Insider risk: Step-up MFA
- CA011 — High sign-in risk: Block
- Legacy sign-in blocked
- Yes
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
None
Not an owner or member of any team or group Office Sentry reads.
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
18.9 GB
- Address
- reception@contoso.example
- Type
- Shared
- Size
- 18.9 GB of 49.5 GB (38%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- None
- More
- Everything about this mailbox
Who else can open or send from it 6
| Person | Access | Account |
|---|---|---|
| annabel.fraser@ | Full access | Active |
| annabel.fraser@ | Send as | Active |
| ella.thomas@contoso.example | Full access | Active |
| joseph.morris@contoso.example | Full access | Active |
| joseph.morris@contoso.example | Send as | Active |
| priya.hughes@contoso.example | Full access | Active |
Devices
None
No devices enrolled in Intune for this person.
OneDrive
None
No OneDrive found for this account.
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
7 sign-ins, 0 failed
- Successful
- 5 (5 with MFA)
- Failed
- None
- MFA and other prompts
- 2
- Countries
- GB, FR (unusual for this tenant)
- Apps
- Microsoft Office, Microsoft Teams, Office 365 SharePoint Online
- Devices
- Windows10
Where this account signed in 2
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 4 | 0 | Birmingham | 203.0.113.27 | 16 Oct 2026, 16:26 |
| FR | 1 | 0 | Paris | 203.0.113.27 | 12 Oct 2026, 15:50 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 18 days of the last 30
- History from
- 19 Jun 2026
- Last sign-in
- 16 Oct 2026 (today)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 10 | 19 | 0 | 17 | 2 | FR, GB + 2 more
|
| Sep 2026 | 19 | 32 | 4 | 26 | 6 | GB, IE, US |
| Aug 2026 | 20 | 41 | 3 | 35 | 6 | GB, US |
| Jul 2026 | 18 | 36 | 1 | 34 | 2 | GB, US |
| Jun 2026 | 6 | 12 | 0 | 11 | 1 | GB |
Every interactive sign-in since 19 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
Never
- Last interactive sign-in
- Never
- Last background sign-in
- Never
- Last successful sign-in
- Never
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 19 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
6 events
| When | Area | What happened |
|---|---|---|
| 14 Oct 2026 | Files | File restored: /sites/marketing/Shared Documents/Supplier contracts.pdf |
| 13 Oct 2026, 11:51 UTC | Mailbox | Sent on behalf of this account by carol.bennett@contoso.example (As delegate) |
| 13 Oct 2026 | Files | File restored: /sites/operations/Shared Documents/Board minutes.docx |
| 12 Oct 2026, 15:50 UTC | Sign-in | Signed in from FR, unusual for this tenant (203.0.113.27) |
| 12 Oct 2026, 15:50 UTC | Sign-in | First sign-in from FR |
| 23 Sep 2026, 14:09 UTC | Sign-in | First sign-in from IE |
Newest first, the last 90 days (up to 50 events). Admin changes, sign-ins and audit log records keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 12 Sep 2026.
Found by comparing collections since 12 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().