Northwind Traders
Needs attention
6-
medium
No sign-in for 187 days. If they've left, block sign-in and reclaim the licences.Details
-
medium
No sign-in for 90 days or more but holds 1 paid licence (£18.10 a month).Details
-
medium
Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.Details
-
medium
The mailbox is 95% full and stops sending at 49.5 GB.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
-
low
Microsoft 365 Business Premium: remove the licence. No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days. Saves £18.10 a month.Details
Open findings
All findings- medium
Every active user has MFA registeredNo MFA method registered · since 6 Sep 2026
- medium
No inactive accountsLicensed member, last signed in 7 Apr 2026 · since 6 Sep 2026
- medium
No mailbox is nearly full47.2 GB of 49.5 GB (95%), no archive · since 11 Oct 2026
Licences
1 licence, £18.10 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Premium | £18.10 |
Microsoft 365 use
No activity in 30 days
- Not in the last 30 days
- Teams
- Not in the last 30 days
- OneDrive
- Not in the last 30 days
- SharePoint
- Not in the last 30 days
- Office apps
- Not in the last 30 days
- Office apps used on
- None
Cheaper licence options 1
| Licence | Option | Why | Saving / month |
|---|---|---|---|
| Microsoft 365 Business Premium | Remove the licence | No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days | £18.10 |
From Microsoft's usage reports, which run a couple of days behind (as of 9 Oct 2026).
MFA and sign-in protection
Required, not set up
- MFA set up
- No
- Methods
- None
- Phishing-resistant method
- No
- Strongest method
- None
- Can sign in without a password
- No
- MFA required by
- Require MFA for all users
- Conditional Access policies that apply
- Require MFA for all users
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
Owner of 1, member of 2
| Name | Type | Role | Note |
|---|---|---|---|
| Operations | Team | Owner | Only owner |
| Clients | Team | Member | |
| Finance | Microsoft 365 group | Member |
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
47.2 GB
- Address
- hannah.robinson@northwindtraders.example
- Type
- User
- Size
- 47.2 GB of 49.5 GB (95%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- POP
- More
- Everything about this mailbox
Inbox rules 1
| Rule | Enabled | What it does | Why it stands out |
|---|---|---|---|
| Newsletters | Yes | sender has newsletter: move to Newsletters |
Devices
1 device, 1 with problems
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| LAPTOP-ROBINSON01 | Windows 11 24H2 (10.0.26100.6584) | Compliant | Yes | Today | Windows 11 24H2: updates for Home and Pro end 13 Oct 2026 |
OneDrive
45.9 GB
- Storage used
- 45.9 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 7 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
6 sign-ins, 1 failed
- Successful
- 5 (4 with MFA, 1 with only a password)
- Failed
- 1 (1 wrong password, from 1 address)
- Last failure
- 6 Oct 2026 (5 days ago): Wrong user name or password
- Countries
- GB
- Apps
- Microsoft Teams, Office 365 SharePoint Online, Microsoft Office, Office 365 Exchange Online
- Devices
- Windows10
- Addresses that failed
- 203.0.113.11
Where this account signed in 1
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 5 | 1 | London | 203.0.113.11 | 6 Oct 2026, 12:23 |
Why sign-ins failed 1
| Error code | What it means | Sign-ins |
|---|---|---|
| 50126 | Wrong user name or password | 1 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 16 days of the last 30
- History from
- 13 Jun 2026
- Last sign-in
- 6 Oct 2026 (5 days ago)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 4 | 11 | 1 | 6 | 5 | FR, GB |
| Sep 2026 | 21 | 41 | 2 | 24 | 17 | GB, IE |
| Aug 2026 | 22 | 58 | 0 | 45 | 13 | GB, IE, US |
| Jul 2026 | 22 | 44 | 0 | 24 | 20 | GB, US |
| Jun 2026 | 12 | 22 | 1 | 17 | 5 | GB |
Every interactive sign-in since 13 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
187 days ago
- Last interactive sign-in
- 7 Apr 2026 (187 days ago)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 13 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
5 events
| When | Area | What happened |
|---|---|---|
| 6 Oct 2026, 09:12 UTC | Sign-in | Last of 1 failed sign-in: Wrong user name or password |
| 3 Oct 2026, 17:01 UTC | Sign-in | First sign-in from FR |
| On or before 6 Sep 2026 | Mailbox | Inbox rule "Newsletters" first seen |
| 13 Aug 2026, 11:08 UTC | Sign-in | First sign-in from IE |
| 16 Jul 2026, 15:54 UTC | Sign-in | First sign-in from US |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 6 Sep 2026.
Found by comparing collections since 6 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().