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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review
Users/

Sophie Smith

sophie.smith@northwindtraders.example
MemberSign-in allowedCloud-only
Download PDFXLSX
Leaving? Show what to tidy up
Needs attention
6
Worst: medium
Sign-in
Allowed
Last sign-in 263 days ago
MFA
Required, not set up
Admin roles
None
Licences
1 licence
£18.10 a month
Devices
1 device
1 with problems

Needs attention

6
  • medium
    No sign-in for 263 days. If they've left, block sign-in and reclaim the licences.
    Details
  • medium
    No sign-in for 90 days or more but holds 1 paid licence (£18.10 a month).
    Details
  • medium
    Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.
    Details
  • medium
    Signed in from US, which this tenant rarely signs in from. Check the person was there.
    Details
  • low
    No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.
    Details
  • low
    Microsoft 365 Business Premium: remove the licence. No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days. Saves £18.10 a month.
    Details

Open findings

All findings
  • medium
    Every active user has MFA registered
    No MFA method registered · since 8 Sep 2026
  • medium
    No inactive accounts
    Licensed member, last signed in 23 Jan 2026 · since 8 Sep 2026

Licences

1 licence, £18.10 a month
Usage location
Not set

Licences 1

LicenceCost / month
Microsoft 365 Business Premium£18.10

Microsoft 365 use

No activity in 30 days
Email
Not in the last 30 days
Teams
Not in the last 30 days
OneDrive
Not in the last 30 days
SharePoint
Not in the last 30 days
Office apps
Not in the last 30 days
Office apps used on
None

Cheaper licence options 1

LicenceOptionWhySaving / month
Microsoft 365 Business PremiumRemove the licenceNo activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days£18.10

From Microsoft's usage reports, which run a couple of days behind (as of 11 Oct 2026).

MFA and sign-in protection

Required, not set up
MFA set up
No
Methods
None
Phishing-resistant method
No
Strongest method
None
Can sign in without a password
No
MFA required by
Require MFA for all users
Conditional Access policies that apply
Require MFA for all users
Legacy sign-in blocked
No

Admin roles

None

Holds no admin roles.

Administrative units

None

In no administrative unit, and administers none.

Teams and groups

None

Not an owner or member of any team or group Office Sentry reads.

Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.

Mailbox

29.7 GB
Address
sophie.smith@northwindtraders.example
Type
User
Size
29.7 GB of 49.5 GB (60%)
Archive
On
Litigation hold
Off
Forwarding
None
Older protocols allowed
None
More
Everything about this mailbox

Devices

1 device, 1 with problems
DeviceOperating systemComplianceEncryptedLast check-inProblems
LAPTOP-SMITH02Windows 11 24H2 (10.0.26100.6584)CompliantYesTodayWindows 11 24H2: updates for Home and Pro end 13 Oct 2026

OneDrive

41.9 GB
Storage used
41.9 GB of 1.00 TB
Files
50
Files active in the last 30 days
5
Last activity
11 Oct 2026

Apps this person allowed

None

Hasn't consented to any app on their own behalf.

Recent sign-ins

14 sign-ins, 0 failed
Successful
14 (11 with MFA, 3 with only a password)
Failed
None
Countries
GB, US (unusual for this tenant)
Apps
Microsoft Office, Office 365 Exchange Online, Microsoft Teams, Office 365 SharePoint Online
Devices
Windows10

Where this account signed in 2

CountrySuccessfulFailedCitiesIP addressesLast success (UTC)
GB130London203.0.113.1212 Oct 2026, 17:57
US10London203.0.113.128 Oct 2026, 11:20

Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.

Sign-in history

Signed in on 19 days of the last 30
History from
15 Jun 2026
Last sign-in
12 Oct 2026 (today)
Countries
FR, GB, IE, US

Sign-ins by month 5

MonthDaysSuccessfulFailedWith MFAPassword onlyCountries
Oct 20268240195FR, GB, US
Sep 2026193312310GB
Aug 2026184022911GB, US
Jul 2026235113417GB, IE, US
Jun 2026122701512GB, US

Every interactive sign-in since 15 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).

Sign-ins and admin changes

263 days ago
Last interactive sign-in
23 Jan 2026 (263 days ago)
Last background sign-in
None recorded
Last successful sign-in
None recorded
Legacy sign-ins (30 days)
None
Admin changes (last 120 days)
None by or to this account

Office Sentry keeps this tenant's sign-in log from 15 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.

Timeline

3 events
WhenAreaWhat happened
8 Oct 2026, 11:20 UTCSign-inSigned in from US, unusual for this tenant (203.0.113.12)
4 Oct 2026, 18:35 UTCSign-inFirst sign-in from FR
21 Jul 2026, 10:22 UTCSign-inFirst sign-in from IE

Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.

History

No changes spotted since 8 Sep 2026.

Found by comparing collections since 8 Sep 2026. The date is when Office Sentry first saw the change.

Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().