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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review
Users/

Grace Taylor

grace.taylor@northwindtraders.example
MemberSign-in allowedCloud-only
Download PDFXLSX
Needs attention
4
Worst: high
Sign-in
Allowed
Last sign-in today
MFA
Protected
Admin roles
None
Licences
1 licence
£18.10 a month
Devices
1 device
1 with problems

Needs attention

4
  • high
    The mailbox forwards all mail to grace.taylor@homemail.example, outside the organisation.
    Details
  • high
    LAPTOP-TAYLOR04: Windows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade.
    Details
  • medium
    Signed in from FR, IE, which this tenant rarely signs in from. Check the person was there.
    Details
  • low
    No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.
    Details

Open findings

All findings
  • high
    No mail is forwarded outside the organisation
    Mailbox forwarding to grace.taylor@homemail.example (doesn't keep a copy) · since 12 Oct 2026

Before you close this account

5 things to do, £18.10 a month
Download PDF
Licence cost
£18.10 a month, £217.20 a year

Before you close this account 5

AreaWhat's leftWhat to do
LicenceMicrosoft 365 Business Premium (£18.10 a month)Remove the licence once the mailbox and files below are dealt with.
MailboxUser mailbox grace.taylor@northwindtraders.example, 24.7 GB, forwards to grace.taylor@homemail.exampleConvert it to a shared mailbox so colleagues can keep using it, then remove the licence. Shared mailboxes under 50 GB need no licence.
Mailbox accessCan open or send from accounts@northwindtraders.exampleRemove this person's access to that mailbox.
OneDrive43.2 GB in 50 filesGive their manager access or move what's needed elsewhere. Microsoft deletes the OneDrive some time after the account is deleted (30 days unless the tenant has changed it).
DeviceLAPTOP-TAYLOR04 (Windows 10 (10.0.19045.6332))Collect it, then wipe or retire it in Intune.

Office Sentry only reports; make these changes in the Microsoft 365 admin centre.

Licences

1 licence, £18.10 a month
Usage location
Not set

Licences 1

LicenceCost / month
Microsoft 365 Business Premium£18.10

Microsoft 365 use

Email, Teams, Office apps
Email
Used (last 12 Oct 2026)
Teams
Used (last 12 Oct 2026)
OneDrive
Not in the last 30 days
SharePoint
Not in the last 30 days
Office apps
Used (last 12 Oct 2026)
Office apps used on
Windows, Mobile

From Microsoft's usage reports, which run a couple of days behind (as of 10 Oct 2026).

MFA and sign-in protection

Protected
MFA set up
Yes
Methods
Passkey, Authenticator app
Phishing-resistant method
Yes
Strongest method
Phishing-resistant
Can sign in without a password
No
MFA required by
Require MFA for all users
Conditional Access policies that apply
Require MFA for all users
Legacy sign-in blocked
No

Admin roles

None

Holds no admin roles.

Administrative units

None

In no administrative unit, and administers none.

Teams and groups

Owner of 1, member of 1
NameTypeRoleNote
ClientsTeamOwner
MarketingMicrosoft 365 groupMember

Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.

Mailbox

Forwards outside
Address
grace.taylor@northwindtraders.example
Type
User
Size
24.7 GB of 49.5 GB (50%)
Archive
Off
Litigation hold
Off
Forwarding
grace.taylor@homemail.example (outside the organisation), no copy kept
Older protocols allowed
None
More
Everything about this mailbox

Mailboxes this person can open or send from 1

MailboxTypeAccess
accounts@northwindtraders.exampleSharedFull access

Devices

1 device, 1 with problems
DeviceOperating systemComplianceEncryptedLast check-inProblems
LAPTOP-TAYLOR04Windows 10 (10.0.19045.6332)CompliantYesTodayWindows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade

OneDrive

43.2 GB
Storage used
43.2 GB of 1.00 TB
Files
50
Files active in the last 30 days
5
Last activity
10 Oct 2026

Apps this person allowed

None

Hasn't consented to any app on their own behalf.

Recent sign-ins

16 sign-ins, 0 failed
Successful
16 (13 with MFA, 3 with only a password)
Failed
None
Countries
GB, IE (unusual for this tenant), FR (unusual for this tenant)
Apps
Office 365 Exchange Online, Microsoft Office, Office 365 SharePoint Online, Microsoft Teams
Devices
Windows10

Where this account signed in 3

CountrySuccessfulFailedCitiesIP addressesLast success (UTC)
GB140London203.0.113.149 Oct 2026, 14:20
FR10London203.0.113.145 Oct 2026, 10:13
IE10London203.0.113.147 Oct 2026, 10:43

Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.

Sign-in history

Signed in on 16 days of the last 30
History from
14 Jun 2026
Last sign-in
9 Oct 2026 (3 days ago)
Countries
FR, GB, IE, US

Sign-ins by month 5

MonthDaysSuccessfulFailedWith MFAPassword onlyCountries
Oct 20267170134FR, GB, IE
Sep 2026173342211GB, IE, US
Aug 2026194512718GB, US
Jul 2026194212220GB, IE
Jun 20268140104FR, GB, IE

Every interactive sign-in since 14 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).

Sign-ins and admin changes

Today
Last interactive sign-in
12 Oct 2026 (today)
Last background sign-in
None recorded
Last successful sign-in
None recorded
Legacy sign-ins (30 days)
None
Admin changes (last 120 days)
None by or to this account

Office Sentry keeps this tenant's sign-in log from 14 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.

Timeline

6 events
WhenAreaWhat happened
12 Oct 2026MailboxForwarding to grace.taylor@homemail.example first seen (outside the organisation)
7 Oct 2026, 10:43 UTCSign-inSigned in from IE, unusual for this tenant (203.0.113.14)
5 Oct 2026, 10:13 UTCSign-inSigned in from FR, unusual for this tenant (203.0.113.14)
On or before 7 Sep 2026MFAPasskey first seen as an MFA method
On or before 7 Sep 2026MFAAuthenticator app first seen as an MFA method
7 Aug 2026, 15:05 UTCSign-inFirst sign-in from US

Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.

History

  • 12 Oct 2026 Mailbox Forwarding set to grace.taylor@homemail.example

Found by comparing collections since 7 Sep 2026. The date is when Office Sentry first saw the change.

Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().