Northwind Traders
Needs attention
4-
high
Inbox rule "Invoices to bookkeeper": Forwards to bookkeeping@ledgerline.example.Details
-
high
LAPTOP-SMITH07: Not compliant; Not encrypted.Details
-
medium
The mailbox is 92% full and stops sending at 49.5 GB.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
Open findings
All findings- high
No mail is forwarded outside the organisationInbox rule "Invoices to bookkeeper" forwards to bookkeeping@ledgerline.example · since 6 Sep 2026
- medium
No mailbox is nearly full45.6 GB of 49.5 GB (92%), no archive · since 11 Oct 2026
Licences
1 licence, £18.10 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Premium | £18.10 |
Microsoft 365 use
Email, Teams, OneDrive, Office apps
- Used (last 10 Oct 2026)
- Teams
- Used (last 10 Oct 2026)
- OneDrive
- Used (last 8 Oct 2026)
- SharePoint
- Not in the last 30 days
- Office apps
- Used (last 10 Oct 2026)
- Office apps used on
- Windows, Mobile
From Microsoft's usage reports, which run a couple of days behind (as of 9 Oct 2026).
MFA and sign-in protection
Protected
- MFA set up
- Yes
- Methods
- Authenticator app, Authenticator code
- Phishing-resistant method
- No
- Strongest method
- Authenticator app or token
- Can sign in without a password
- No
- MFA required by
- Require MFA for all users
- Conditional Access policies that apply
- Require MFA for all users
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
Owner of 1, member of 0
| Name | Type | Role | Note |
|---|---|---|---|
| Clients | Team | Owner |
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
45.6 GB
- Address
- olivia.smith@northwindtraders.example
- Type
- User
- Size
- 45.6 GB of 49.5 GB (92%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- None
- More
- Everything about this mailbox
Inbox rules 1
| Rule | Enabled | What it does | Why it stands out |
|---|---|---|---|
| Invoices to bookkeeper | Yes | subject has invoice: forward to bookkeeping@ledgerline.example | Forwards to bookkeeping@ledgerline.example |
Devices
1 device, 1 with problems
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| LAPTOP-SMITH07 | Windows 11 25H2 (10.0.26200.6584) | Not compliant | No | Today | Not compliant; Not encrypted |
OneDrive
28.7 GB
- Storage used
- 28.7 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 7 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
9 sign-ins, 0 failed
- Successful
- 8 (7 with MFA, 1 with only a password)
- Failed
- None
- MFA and other prompts
- 1
- Countries
- GB
- Apps
- Office 365 SharePoint Online, Microsoft Office, Microsoft Teams, Office 365 Exchange Online
- Devices
- Windows10
Where this account signed in 1
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 8 | 0 | London | 203.0.113.17 | 10 Oct 2026, 13:12 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 20 days of the last 30
- History from
- 13 Jun 2026
- Last sign-in
- 10 Oct 2026 (yesterday)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 8 | 15 | 0 | 12 | 3 | GB |
| Sep 2026 | 22 | 47 | 2 | 33 | 14 | GB, IE |
| Aug 2026 | 21 | 46 | 1 | 24 | 22 | FR, GB, US |
| Jul 2026 | 21 | 42 | 3 | 31 | 11 | GB |
| Jun 2026 | 11 | 14 | 2 | 8 | 6 | GB |
Every interactive sign-in since 13 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
3 days ago
- Last interactive sign-in
- 8 Oct 2026 (3 days ago)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 13 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
6 events
| When | Area | What happened |
|---|---|---|
| On or before 6 Sep 2026 | Mailbox | Inbox rule "Invoices to bookkeeper" first seen: Forwards to bookkeeping@ledgerline.example |
| On or before 6 Sep 2026 | MFA | Authenticator app first seen as an MFA method |
| On or before 6 Sep 2026 | MFA | Authenticator code first seen as an MFA method |
| 4 Sep 2026, 11:31 UTC | Sign-in | First sign-in from IE |
| 24 Aug 2026, 11:39 UTC | Sign-in | First sign-in from FR |
| 4 Aug 2026, 09:30 UTC | Sign-in | First sign-in from US |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 6 Sep 2026.
Found by comparing collections since 6 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().