Fabrikam Dental Group
Needs attention
6-
medium
No sign-in for 219 days. If they've left, block sign-in and reclaim the licences.Details
-
medium
No sign-in for 90 days or more but holds 1 paid licence (£18.10 a month).Details
-
medium
Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.Details
-
medium
The mailbox is 95% full and stops sending at 49.5 GB.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
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low
Microsoft 365 Business Premium: remove the licence. No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days. Saves £18.10 a month.Details
Open findings
All findings- medium
Every active user has MFA registeredNo MFA method registered · since 7 Sep 2026
- medium
No inactive accountsLicensed member, last signed in 7 Mar 2026 · since 7 Sep 2026
- medium
No mailbox is nearly full47.2 GB of 49.5 GB (95%), no archive · since 12 Oct 2026
Before you close this account
5 things to do, £18.10 a month
- Licence cost
- £18.10 a month, £217.20 a year
Before you close this account 5
| Area | What's left | What to do |
|---|---|---|
| Licence | Microsoft 365 Business Premium (£18.10 a month) | Remove the licence once the mailbox and files below are dealt with. |
| Mailbox | User mailbox aisha.brown@fabrikam.example, 47.2 GB | Convert it to a shared mailbox so colleagues can keep using it, then remove the licence. Shared mailboxes under 50 GB need no licence. |
| Mailbox access | Can open or send from info@fabrikam.example, reception@fabrikam.example | Remove this person's access to those mailboxes. |
| OneDrive | 34.7 GB in 50 files | Give their manager access or move what's needed elsewhere. Microsoft deletes the OneDrive some time after the account is deleted (30 days unless the tenant has changed it). |
| Device | LAPTOP-BROWN01 (Windows 11 24H2 (10.0.26100.6584)) | Collect it, then wipe or retire it in Intune. |
Office Sentry only reports; make these changes in the Microsoft 365 admin centre.
Licences
1 licence, £18.10 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Premium | £18.10 |
Microsoft 365 use
No activity in 30 days
- Not in the last 30 days
- Teams
- Not in the last 30 days
- OneDrive
- Not in the last 30 days
- SharePoint
- Not in the last 30 days
- Office apps
- Not in the last 30 days
- Office apps used on
- None
Cheaper licence options 1
| Licence | Option | Why | Saving / month |
|---|---|---|---|
| Microsoft 365 Business Premium | Remove the licence | No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days | £18.10 |
From Microsoft's usage reports, which run a couple of days behind (as of 10 Oct 2026).
MFA and sign-in protection
Required, not set up
- MFA set up
- No
- Methods
- None
- Phishing-resistant method
- No
- Strongest method
- None
- Can sign in without a password
- No
- MFA required by
- CA002 — All users: Require MFA
- Conditional Access policies that apply
7 policies
- CA002 — All users: Require MFA
- CA005 — Block sign-ins from disallowed countries
- CA006 — Require MFA for Azure management
- CA008 — All users: 8h sign-in frequency
- CA009 — Require MFA for device registration
- CA010 — Insider risk: Step-up MFA
- CA011 — High sign-in risk: Block
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
2 groups
| Name | Type | Role | Note |
|---|---|---|---|
| Patient Records | Team | Member | |
| Practice Management | Team | Member |
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
47.2 GB
- Address
- aisha.brown@fabrikam.example
- Type
- User
- Size
- 47.2 GB of 49.5 GB (95%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- None
- Older protocols allowed
- POP
- More
- Everything about this mailbox
Inbox rules 1
| Rule | Enabled | What it does | Why it stands out |
|---|---|---|---|
| Newsletters | Yes | sender has newsletter: move to Newsletters |
Mailboxes this person can open or send from 2
| Mailbox | Type | Access |
|---|---|---|
| info@fabrikam.example | Shared | Full access |
| reception@fabrikam.example | Shared | Full access |
Devices
1 device, 1 with problems
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| LAPTOP-BROWN01 | Windows 11 24H2 (10.0.26100.6584) | Compliant | Yes | Today | Windows 11 24H2: updates for Home and Pro end 13 Oct 2026 |
OneDrive
34.7 GB
- Storage used
- 34.7 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 8 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
13 sign-ins, 2 failed
- Successful
- 10 (4 with MFA, 6 with only a password)
- Failed
- 2 (2 wrong password, from 1 address)
- MFA and other prompts
- 1
- Last failure
- 10 Oct 2026 (2 days ago): Wrong user name or password
- Countries
- GB
- Apps
- Office 365 SharePoint Online, Microsoft Office, Microsoft Teams, Office 365 Exchange Online
- Devices
- Windows10
- Addresses that failed
- 203.0.113.11
Where this account signed in 1
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 10 | 2 | London | 203.0.113.11 | 10 Oct 2026, 13:44 |
Why sign-ins failed 1
| Error code | What it means | Sign-ins |
|---|---|---|
| 50126 | Wrong user name or password | 2 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 19 days of the last 30
- History from
- 14 Jun 2026
- Last sign-in
- 10 Oct 2026 (2 days ago)
- Countries
- FR, GB, IE
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 6 | 12 | 2 | 4 | 8 | GB |
| Sep 2026 | 20 | 50 | 2 | 15 | 35 | GB |
| Aug 2026 | 22 | 54 | 1 | 21 | 33 | FR, GB |
| Jul 2026 | 21 | 47 | 1 | 20 | 27 | GB, IE |
| Jun 2026 | 12 | 26 | 1 | 12 | 14 | GB |
Every interactive sign-in since 14 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
219 days ago
- Last interactive sign-in
- 7 Mar 2026 (219 days ago)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 14 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
3 events
| When | Area | What happened |
|---|---|---|
| 10 Oct 2026, 09:56 UTC | Sign-in | Last of 2 failed sign-ins: Wrong user name or password |
| On or before 7 Sep 2026 | Mailbox | Inbox rule "Newsletters" first seen |
| 28 Aug 2026, 18:31 UTC | Sign-in | First sign-in from FR |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
No changes spotted since 7 Sep 2026.
Found by comparing collections since 7 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().