Harbour ITMenu

Powered by Office Sentry 2.2.0

You're in the demo. Three fictional clients with made-up people. Look around freely: nothing can be changed, and it all resets every night.Get Office Sentry
Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review
Download PDFXLSXCSV
Compared with data collected 6 Sep 2026.
Changes
252
15 key, 237 in detail reports
New findings
7
new or come back
Fixed findings
1
no longer found
Secure Score
47.5%
+9.5 pts since 11 Sep 2026

Key figures

Measure11 Sep 2026Now
Secure Score 38% 47.5% +9.5
Users with MFA 57.1% 62.2% +5.1
Licensed users 34 36 +2
Mailboxes forwarding mail 1 2 +1
Privileged accounts 4 4
Global admins 2 2
Unassigned licences 5 5
Third-party apps 3 3
Conditional Access policies on 1 1
Non-compliant devices 6 6
Groups without an owner 4 4

Findings

  • New
    high No files are shared with anyone linksCampaign video.mp4 (Marketing / Documents)
  • New
    high No mail is forwarded outside the organisationgrace.taylor@northwindtraders.example
  • New
    medium No mailbox is nearly fullhannah.robinson@northwindtraders.example
  • New
    medium No mailbox is nearly fullolivia.smith@northwindtraders.example
  • New
    medium People outside can only view shared filesYear end/Draft accounts FY26.xlsx (Clients / Documents)
  • New
    low Windows computers still get security updatesDESK-EDWARDS33 (imogen.edwards@northwindtraders.example)
  • New
    low Windows computers still get security updatesLAPTOP-WATSON32 (aaron.watson@northwindtraders.example)
  • Fixed
    Every active user has MFA registeredmegan.lee@northwindtraders.example

Key changes 15

Admin roles, Conditional Access, accounts, mail forwarding, app permissions, devices and groups.

  • New
    Accounts aaron.watson@northwindtraders.exampleNew member account
  • New
    Accounts imogen.edwards@northwindtraders.exampleNew member account
  • New
    Licences aaron.watson@northwindtraders.exampleGiven Microsoft 365 Business Premium
  • New
    Licences imogen.edwards@northwindtraders.exampleGiven Microsoft 365 Business Premium
  • New
    Mail grace.taylor@northwindtraders.exampleNow forwards to grace.taylor@homemail.example
  • New
    Devices LAPTOP-WATSON32 (aaron.watson@northwindtraders.example)Enrolled Windows
  • New
    Devices DESK-EDWARDS33 (imogen.edwards@northwindtraders.example)Enrolled Windows
  • Changed
    Admin activity Payroll SyncUpdate application – Certificates and secrets management by admin@northwindtraders.example on 2026-09-29: Added certificate
  • Changed
    Admin activity Block risky countriesDelete conditional access policy by admin@northwindtraders.example on 2026-10-05
  • Changed
    Admin activity Require MFA for all usersUpdate conditional access policy by admin@northwindtraders.example on 2026-10-06: On → Off
  • Changed
    Admin activity ann.patel@northwindtraders.exampleAdd eligible member to role in PIM completed (permanent) by admin@northwindtraders.example on 2026-10-08: Exchange Administrator
  • Changed
    Admin activity northwindtraders.exampleSet domain authentication by mallory.price@northwindtraders.example on 2026-10-09
  • Changed
    Admin activity robert.hughes@northwindtraders.exampleAdd member to role by admin@northwindtraders.example on 2026-10-09: Global Administrator
  • Changed
    Admin activity Payroll SyncUpdate application – Certificates and secrets management by admin@northwindtraders.example on 2026-10-10: Added certificate
  • Changed
    Admin activity Mail Sync ProAdd service principal credentials by Contoso Automation on 2026-10-11: Credential added

In the detail reports

Open an area to see what changed, row by row.

Identity and access 28

Legacy sign-ins, Conditional Access coverage, Hybrid identity, MFA coverage, Passwords and sign-in methods, Inactive accounts, All users

Legacy sign-ins 2

Open report
What each mailbox allows
ChangeMailboxWhat changed
New aaron.watson@northwindtraders.exampleSMTP AUTH: Off; Used SMTP AUTH recently: No; POP: No; IMAP: No
New imogen.edwards@northwindtraders.exampleSMTP AUTH: Off; Used SMTP AUTH recently: No; POP: No; IMAP: No

Conditional Access coverage 2

Open report
Coverage by account
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleType: Member; MFA required by: Require MFA for all users; Legacy sign-in blocked: No
New imogen.edwards@northwindtraders.exampleType: Member; MFA required by: Require MFA for all users; Legacy sign-in blocked: No

Hybrid identity 2

Open report
Accounts by source
ChangeAccountsWhat changed
Changed MembersCloud-only: 34 → 36; Total: 34 → 36
Changed All accountsCloud-only: 35 → 37; Total: 35 → 37

MFA coverage 4

Open report
Accounts with a gap
ChangeAccountWhat changed
Gone megan.lee@northwindtraders.exampleGap: Required, not set up; MFA set up: No; Required by: Require MFA for all users; What it means: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.
Protected accounts
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleMethods: Authenticator app, Authenticator code; Required by: Require MFA for all users
New imogen.edwards@northwindtraders.exampleMethods: Authenticator app, Authenticator code; Required by: Require MFA for all users
New megan.lee@northwindtraders.exampleMethods: Authenticator app, Authenticator code; Required by: Require MFA for all users

Passwords and sign-in methods 11

Open report
Strongest method
ChangeStrengthWhat changed
Changed Phishing-resistantShare of members: 18% → 17%
Changed Authenticator app or tokenPeople: 11 → 14; Share of members: 33% → 40%
Changed NonePeople: 13 → 12; Share of members: 39% → 34%
Methods registered
ChangeMethodWhat changed
Changed Authenticator appPeople: 17 → 20
Changed Authenticator code (OATH)People: 10 → 13
Sign-in methods by person
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleAdmin: No; Strongest method: Authenticator app or token; Methods: Authenticator app, Authenticator code (OATH); Passwordless: No; Self-service reset: Unknown; What to do: Nothing
New imogen.edwards@northwindtraders.exampleAdmin: No; Strongest method: Authenticator app or token; Methods: Authenticator app, Authenticator code (OATH); Passwordless: No; Self-service reset: Unknown; What to do: Nothing
Changed megan.lee@northwindtraders.exampleStrongest method: None → Authenticator app or token; Methods: blank → Authenticator app, Authenticator code (OATH); What to do: No second factor. Set up MFA first (see MFA coverage). → Nothing
Password age
ChangeAccountWhat changed
Changed megan.lee@northwindtraders.exampleMFA set up: No → Yes
New aaron.watson@northwindtraders.examplePassword last changed: Unknown; Never expires: No; Synced from on-premises: No; Last sign-in: 2026-10-10; MFA set up: Yes
New imogen.edwards@northwindtraders.examplePassword last changed: Unknown; Never expires: No; Synced from on-premises: No; Last sign-in: 2026-10-09; MFA set up: Yes

Inactive accounts 1

Open report
Inactive members
ChangeAccountWhat changed
Changed hannah.robinson@northwindtraders.exampleInactive for: 90 days to 6 months → 6 to 12 months

All users 6

Open report
Every account
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleName: Aaron Watson; Type: Member; Sign-in: Allowed; Department: Finance; Job title: Accountant; Manager: Thomas Clarke; Licences: Microsoft 365 Business Premium; Source: Cloud; Created: 2023-06-15; Last sign-in: 2026-10-10
New imogen.edwards@northwindtraders.exampleName: Imogen Edwards; Type: Member; Sign-in: Allowed; Department: Operations; Job title: Operations coordinator; Manager: Hannah Robinson; Licences: Microsoft 365 Business Premium; Source: Cloud; Created: 2023-05-09; Last sign-in: 2026-10-09
Managers
ChangeManagerWhat changed
Changed hannah.robinson@northwindtraders.exampleDirect reports: 3 → 4; Reports: Alfie Scott, Rhys Moore, Zara Jackson → Alfie Scott, Imogen Edwards, Rhys Moore, Zara Jackson
Changed thomas.clarke@northwindtraders.exampleDirect reports: 3 → 4; Reports: Grace Wilson, Harry Lee, Mia Hughes → Aaron Watson, Grace Wilson, Harry Lee, Mia Hughes
Departments
ChangeDepartmentWhat changed
Changed FinanceMembers: 4 → 5; Sign-in allowed: 4 → 5; Licensed: 4 → 5
Changed OperationsMembers: 4 → 5; Sign-in allowed: 4 → 5; Licensed: 4 → 5

Email 111

Mail forwarding, Inbox rules, Mailbox permissions, Shared mailboxes, Mailbox size, Mailbox holds and archiving, Automatic replies, Distribution lists, Mobile devices

Mail forwarding 1

Open report
Forwarding
ChangeMailboxWhat changed
New grace.taylor@northwindtraders.exampleForwards to: grace.taylor@homemail.example; Set by: Admin (mailbox setting); Outside the organisation: Yes; Keeps a copy: No

Inbox rules 1

Open report
All inbox rules
ChangeMailboxWhat changed
New imogen.edwards@northwindtraders.exampleRule: Newsletters; Enabled: Yes; Conditions: sender has newsletter; Actions: move to Newsletters

Mailbox permissions 40

Open report
By person
ChangePersonWhat changed
Changed alfie.roberts@northwindtraders.exampleMailboxes: 1 → 2; Full access: accounts@northwindtraders.example → info@northwindtraders.example, reception@northwindtraders.example; Send as: accounts@northwindtraders.example → info@northwindtraders.example
New grace.taylor@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: accounts@northwindtraders.example
New hannah.patel@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: accounts@northwindtraders.example; Send as: accounts@northwindtraders.example
Changed harry.lee@northwindtraders.exampleFull access: accounts@northwindtraders.example → info@northwindtraders.example
Changed isla.evans@northwindtraders.exampleFull access: accounts@northwindtraders.example → info@northwindtraders.example
New leo.wright@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: accounts@northwindtraders.example
New rhys.moore@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: reception@northwindtraders.example; Send as: reception@northwindtraders.example
Changed ruby.hill@northwindtraders.exampleFull access: info@northwindtraders.example → reception@northwindtraders.example; Send as: info@northwindtraders.example → blank
Gone alfie.scott@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: reception@northwindtraders.example
Gone arthur.evans@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: reception@northwindtraders.example
Gone leo.evans@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: reception@northwindtraders.example; Send as: reception@northwindtraders.example
Gone owen.white@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: info@northwindtraders.example
Gone ruby.taylor@northwindtraders.exampleAccount: Active; Mailboxes: 1; Full access: info@northwindtraders.example
By mailbox
ChangeMailboxWhat changed
Changed accounts@northwindtraders.exampleFull access: alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, harry.lee@northwindtraders.example, isla.evans@northwindtraders.example, robert.hughes@northwindtraders.example, sam.carter@consultants.example → ann.patel@northwindtraders.example, grace.taylor@northwindtraders.example, hannah.patel@northwindtraders.example, leo.wright@northwindtraders.example, robert.hughes@northwindtraders.example, sam.carter@consultants.example; Send as: alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example → ann.patel@northwindtraders.example, hannah.patel@northwindtraders.example
Changed info@northwindtraders.exampleFull access: ann.patel@northwindtraders.example, owen.white@northwindtraders.example, ruby.hill@northwindtraders.example, ruby.taylor@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, harry.lee@northwindtraders.example, isla.evans@northwindtraders.example; Send as: ann.patel@northwindtraders.example, ruby.hill@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example
Changed reception@northwindtraders.exampleFull access: alfie.scott@northwindtraders.example, ann.patel@northwindtraders.example, arthur.evans@northwindtraders.example, leo.evans@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, rhys.moore@northwindtraders.example, ruby.hill@northwindtraders.example; Send as: ann.patel@northwindtraders.example, leo.evans@northwindtraders.example → ann.patel@northwindtraders.example, rhys.moore@northwindtraders.example
Every permission
ChangeMailboxWhat changed
New accounts@northwindtraders.exampleMailbox type: Shared; Person: grace.taylor@northwindtraders.example; Access: Full access; Account: Active
New accounts@northwindtraders.exampleMailbox type: Shared; Person: hannah.patel@northwindtraders.example; Access: Full access; Account: Active
New accounts@northwindtraders.exampleMailbox type: Shared; Person: hannah.patel@northwindtraders.example; Access: Send as; Account: Active
New accounts@northwindtraders.exampleMailbox type: Shared; Person: leo.wright@northwindtraders.example; Access: Full access; Account: Active
New info@northwindtraders.exampleMailbox type: Shared; Person: alfie.roberts@northwindtraders.example; Access: Full access; Account: Active
New info@northwindtraders.exampleMailbox type: Shared; Person: alfie.roberts@northwindtraders.example; Access: Send as; Account: Active
New info@northwindtraders.exampleMailbox type: Shared; Person: harry.lee@northwindtraders.example; Access: Full access; Account: Active
New info@northwindtraders.exampleMailbox type: Shared; Person: isla.evans@northwindtraders.example; Access: Full access; Account: Active
New reception@northwindtraders.exampleMailbox type: Shared; Person: alfie.roberts@northwindtraders.example; Access: Full access; Account: Active
New reception@northwindtraders.exampleMailbox type: Shared; Person: rhys.moore@northwindtraders.example; Access: Full access; Account: Active
New reception@northwindtraders.exampleMailbox type: Shared; Person: rhys.moore@northwindtraders.example; Access: Send as; Account: Active
New reception@northwindtraders.exampleMailbox type: Shared; Person: ruby.hill@northwindtraders.example; Access: Full access; Account: Active
Gone accounts@northwindtraders.exampleMailbox type: Shared; Person: alfie.roberts@northwindtraders.example; Access: Full access; Account: Active
Gone accounts@northwindtraders.exampleMailbox type: Shared; Person: alfie.roberts@northwindtraders.example; Access: Send as; Account: Active
Gone accounts@northwindtraders.exampleMailbox type: Shared; Person: harry.lee@northwindtraders.example; Access: Full access; Account: Active
Gone accounts@northwindtraders.exampleMailbox type: Shared; Person: isla.evans@northwindtraders.example; Access: Full access; Account: Active
Gone info@northwindtraders.exampleMailbox type: Shared; Person: owen.white@northwindtraders.example; Access: Full access; Account: Active
Gone info@northwindtraders.exampleMailbox type: Shared; Person: ruby.hill@northwindtraders.example; Access: Full access; Account: Active
Gone info@northwindtraders.exampleMailbox type: Shared; Person: ruby.hill@northwindtraders.example; Access: Send as; Account: Active
Gone info@northwindtraders.exampleMailbox type: Shared; Person: ruby.taylor@northwindtraders.example; Access: Full access; Account: Active
Gone reception@northwindtraders.exampleMailbox type: Shared; Person: alfie.scott@northwindtraders.example; Access: Full access; Account: Active
Gone reception@northwindtraders.exampleMailbox type: Shared; Person: arthur.evans@northwindtraders.example; Access: Full access; Account: Active
Gone reception@northwindtraders.exampleMailbox type: Shared; Person: leo.evans@northwindtraders.example; Access: Full access; Account: Active
Gone reception@northwindtraders.exampleMailbox type: Shared; Person: leo.evans@northwindtraders.example; Access: Send as; Account: Active

Shared mailboxes 3

Open report
Shared and resource mailboxes
ChangeMailboxWhat changed
Changed accounts@northwindtraders.exampleFull access: alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, harry.lee@northwindtraders.example, isla.evans@northwindtraders.example, robert.hughes@northwindtraders.example, sam.carter@consultants.example → ann.patel@northwindtraders.example, grace.taylor@northwindtraders.example, hannah.patel@northwindtraders.example, leo.wright@northwindtraders.example, robert.hughes@northwindtraders.example, sam.carter@consultants.example; Send as: alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example → ann.patel@northwindtraders.example, hannah.patel@northwindtraders.example
Changed info@northwindtraders.exampleFull access: ann.patel@northwindtraders.example, owen.white@northwindtraders.example, ruby.hill@northwindtraders.example, ruby.taylor@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, harry.lee@northwindtraders.example, isla.evans@northwindtraders.example; Send as: ann.patel@northwindtraders.example, ruby.hill@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example
Changed reception@northwindtraders.exampleFull access: alfie.scott@northwindtraders.example, ann.patel@northwindtraders.example, arthur.evans@northwindtraders.example, leo.evans@northwindtraders.example → alfie.roberts@northwindtraders.example, ann.patel@northwindtraders.example, rhys.moore@northwindtraders.example, ruby.hill@northwindtraders.example; Send as: ann.patel@northwindtraders.example, leo.evans@northwindtraders.example → ann.patel@northwindtraders.example, rhys.moore@northwindtraders.example

Mailbox size 2

Open report
Mailboxes by size
ChangeMailboxWhat changed
New aaron.watson@northwindtraders.exampleType: User; Size: 19.7 GB; Stops sending at: 49.5 GB; Used: 40%; Items: 47233; Recoverable items: 1007.7 MB; Archive: No
New imogen.edwards@northwindtraders.exampleType: User; Size: 19.5 GB; Stops sending at: 49.5 GB; Used: 39%; Items: 46840; Recoverable items: 999.3 MB; Archive: No

Mailbox holds and archiving 2

Open report
Every mailbox
ChangeMailboxWhat changed
New aaron.watson@northwindtraders.exampleType: User; Account: Active; Litigation hold: No; Archive: No; Mailbox size: 19.7 GB
New imogen.edwards@northwindtraders.exampleType: User; Account: Active; Litigation hold: No; Archive: No; Mailbox size: 19.5 GB

Automatic replies 3

Open report
Mailboxes with an automatic reply
ChangeMailboxWhat changed
New leo.evans@northwindtraders.exampleType: User; State: On; Replies outside the organisation: Contacts only; First seen on: 2026-10-11; Account: Active; Reply to colleagues: I'm at a conference this week and will reply on Monday.; Reply to outside senders: I'm at a conference this week and will reply on Monday.
New robert.hughes@northwindtraders.exampleType: User; State: On; Replies outside the organisation: Everyone; First seen on: 2026-10-11; Account: Sign-in blocked; Reply to colleagues: Robert Hughes has left the company. Please contact ann.patel@northwindtraders.example instead.; Reply to outside senders: Robert Hughes has left the company. Please contact ann.patel@northwindtraders.example instead.
New hannah.patel@northwindtraders.exampleType: User; State: Scheduled; From: 2026-10-15; Until: 2026-10-29; Replies outside the organisation: Everyone; Account: Active; Reply to colleagues: I'm on holiday from next Monday for two weeks.; Reply to outside senders: I'm on holiday from next Monday for two weeks.

Distribution lists 49

Open report
Lists that need attention
ChangeListWhat changed
Changed Christmas party 2023Why: No owner → No owner, No mail in 90 days (last 24 May 2026)
Changed Old projectsWhy: No members, No owner → No members, No owner, No mail in 90 days (last 6 Sep 2025)
Every list
ChangeListWhat changed
Changed AccountsMail in the last 30 days: 12 → 51
Changed All staffMembers: 33 → 35; Mail in the last 30 days: 40 → 103
Changed Finance alertsMail in the last 30 days: 6 → 31
Changed Sales teamMail in the last 30 days: 8 → 53
Changed Website enquiriesMail in the last 30 days: 25 → 86
Members
ChangeListWhat changed
New AccountsMember: Hannah Patel; Address: hannah.patel@northwindtraders.example; Member type: Mailbox
New AccountsMember: Megan Lee; Address: megan.lee@northwindtraders.example; Member type: Mailbox
New AccountsMember: Leo Wright; Address: leo.wright@northwindtraders.example; Member type: Mailbox
New All staffMember: Aaron Watson; Address: aaron.watson@northwindtraders.example; Member type: Mailbox
New All staffMember: Imogen Edwards; Address: imogen.edwards@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Ruby Hill; Address: ruby.hill@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Harry Lee; Address: harry.lee@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Alfie Scott; Address: alfie.scott@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Thomas Clarke; Address: thomas.clarke@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Grace Taylor; Address: grace.taylor@northwindtraders.example; Member type: Mailbox
New Christmas party 2023Member: Ann Patel; Address: ann.patel@northwindtraders.example; Member type: Mailbox
New Finance alertsMember: Zara Jackson; Address: zara.jackson@northwindtraders.example; Member type: Mailbox
New Finance alertsMember: Owen Taylor; Address: owen.taylor@northwindtraders.example; Member type: Mailbox
New Finance alertsMember: Ruby Hill; Address: ruby.hill@northwindtraders.example; Member type: Mailbox
New Finance alertsMember: Leo Morris; Address: leo.morris@northwindtraders.example; Member type: Mailbox
New Sales teamMember: Arthur Evans; Address: arthur.evans@northwindtraders.example; Member type: Mailbox
New Sales teamMember: Maya Martin; Address: maya.martin@northwindtraders.example; Member type: Mailbox
New Sales teamMember: Rhys Clark; Address: rhys.clark@northwindtraders.example; Member type: Mailbox
New Sales teamMember: Ruby Hill; Address: ruby.hill@northwindtraders.example; Member type: Mailbox
New Website enquiriesMember: Hannah Patel; Address: hannah.patel@northwindtraders.example; Member type: Mailbox
New Website enquiriesMember: Ruby Taylor; Address: ruby.taylor@northwindtraders.example; Member type: Mailbox
New Website enquiriesMember: Alfie Roberts; Address: alfie.roberts@northwindtraders.example; Member type: Mailbox
Gone AccountsMember: Arthur Evans; Address: arthur.evans@northwindtraders.example; Member type: Mailbox
Gone AccountsMember: Harry Lee; Address: harry.lee@northwindtraders.example; Member type: Mailbox
Gone AccountsMember: Leo Evans; Address: leo.evans@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: Sophie Smith; Address: sophie.smith@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: Arthur Evans; Address: arthur.evans@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: George Robinson; Address: george.robinson@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: Leo Wright; Address: leo.wright@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: Amelia Watson; Address: amelia.watson@northwindtraders.example; Member type: Mailbox
Gone Christmas party 2023Member: Ruby Taylor; Address: ruby.taylor@northwindtraders.example; Member type: Mailbox
Gone Finance alertsMember: Megan Lee; Address: megan.lee@northwindtraders.example; Member type: Mailbox
Gone Finance alertsMember: Leo Wright; Address: leo.wright@northwindtraders.example; Member type: Mailbox
Gone Finance alertsMember: Hannah Patel; Address: hannah.patel@northwindtraders.example; Member type: Mailbox
Gone Finance alertsMember: Ruby Taylor; Address: ruby.taylor@northwindtraders.example; Member type: Mailbox
Gone Sales teamMember: Hannah Robinson; Address: hannah.robinson@northwindtraders.example; Member type: Mailbox
Gone Sales teamMember: Megan Lee; Address: megan.lee@northwindtraders.example; Member type: Mailbox
Gone Sales teamMember: Alfie Roberts; Address: alfie.roberts@northwindtraders.example; Member type: Mailbox
Gone Sales teamMember: Ella Baker; Address: ella.baker@northwindtraders.example; Member type: Mailbox
Gone Website enquiriesMember: Grace Wilson; Address: grace.wilson@northwindtraders.example; Member type: Mailbox
Gone Website enquiriesMember: Owen White; Address: owen.white@northwindtraders.example; Member type: Mailbox
Gone Website enquiriesMember: George Roberts; Address: george.roberts@northwindtraders.example; Member type: Mailbox

Mobile devices 10

Open report
Devices that need attention
ChangeMailboxWhat changed
Changed george.robinson@northwindtraders.exampleWhy: Not synced for 201 days: the partnership can be removed → Not synced for 231 days: the partnership can be removed
Changed harry.lee@northwindtraders.exampleWhy: Not synced for 344 days: the partnership can be removed → Not synced for 374 days: the partnership can be removed
Changed jacob.hughes@northwindtraders.exampleWhy: Not synced for 174 days: the partnership can be removed → Not synced for 204 days: the partnership can be removed
Changed leo.wright@northwindtraders.exampleWhy: Not synced for 128 days: the partnership can be removed → Not synced for 158 days: the partnership can be removed
Changed ruby.taylor@northwindtraders.exampleWhy: Not synced for 184 days: the partnership can be removed → Not synced for 214 days: the partnership can be removed
Changed thomas.clarke@northwindtraders.exampleWhy: Not synced for 166 days: the partnership can be removed → Not synced for 196 days: the partnership can be removed
Every device
ChangeMailboxWhat changed
New aaron.watson@northwindtraders.exampleDevice: Pixel 8; Platform: Android; Operating system: Android 14; App: Outlook app; Access: Allowed; First synced: 2025-06-24; Last synced: 2026-10-10; Account: Active
New imogen.edwards@northwindtraders.exampleDevice: iPhone 14; Platform: iOS; Operating system: iOS 17.5.1 21F90; App: Outlook app; Access: Allowed; First synced: 2026-06-18; Last synced: 2026-10-11; Account: Active
Devices by platform
ChangePlatformWhat changed
Changed iOSDevices: 19 → 20; Outlook app: 7 → 8; Synced in the last 30 days: 13 → 14
Changed AndroidDevices: 17 → 18; Outlook app: 11 → 12; Synced in the last 30 days: 16 → 17

Files and Teams 71

Groups and Teams, Group membership, OneDrive, Shared files, Site access, Site permissions, File and folder permissions, Empty, nested and dynamic groups

Groups and Teams 2

Open report
Teams and groups
ChangeNameWhat changed
New OperationsTeam: Yes; Visibility: Private; Owners: Hannah Robinson; Members: 11; Guests: 0; Created: 2024-03-04
Gone OperationsTeam: Yes; Visibility: Private; Owners: Hannah Robinson; Members: 12; Guests: 0; Created: 2024-03-04

Group membership 26

Open report
By person
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleName: Aaron Watson; Type: Member; Account status: Enabled; Teams and groups: 0
Changed alfie.roberts@northwindtraders.exampleTeams and groups: 1 → 0; Member of: Finance → blank
Changed alfie.scott@northwindtraders.exampleTeams and groups: 0 → 1; Member of: blank → Operations
Changed arthur.evans@northwindtraders.exampleTeams and groups: 2 → 1; Member of: Finance, Operations → Finance
Changed ella.baker@northwindtraders.exampleTeams and groups: 0 → 1; Member of: blank → Operations
Changed george.roberts@northwindtraders.exampleTeams and groups: 1 → 3; Member of: Clients → Clients, Finance, Marketing
Changed george.robinson@northwindtraders.exampleTeams and groups: 1 → 0; Member of: Operations → blank
Changed hannah.robinson@northwindtraders.exampleTeams and groups: 2 → 3; Member of: Finance, Operations → Clients, Finance, Operations
Changed harry.lee@northwindtraders.exampleTeams and groups: 3 → 2; Member of: Clients, Finance, Operations → Clients, Finance
New imogen.edwards@northwindtraders.exampleName: Imogen Edwards; Type: Member; Account status: Enabled; Teams and groups: 1; Member of: Clients
Changed jacob.hughes@northwindtraders.exampleMember of: Clients → Finance
Changed olivia.scott@northwindtraders.exampleTeams and groups: 1 → 2; Member of: Marketing → Finance, Operations
Changed owen.taylor@northwindtraders.exampleTeams and groups: 3 → 2; Member of: Clients, Marketing, Operations → Clients, Marketing
Changed owen.white@northwindtraders.exampleTeams and groups: 1 → 0; Member of: Finance → blank
Changed rhys.clark@northwindtraders.exampleTeams and groups: 0 → 1; Member of: blank → Operations
Changed rhys.moore@northwindtraders.exampleTeams and groups: 2 → 0; Member of: Marketing, Operations → blank
Changed thomas.clarke@northwindtraders.exampleTeams and groups: 2 → 1; Member of: Clients, Marketing → Marketing
Changed zara.jackson@northwindtraders.exampleMember of: Finance, Operations → Marketing, Operations
By team or group
ChangeNameWhat changed
New ClientsTeam: Yes; Visibility: Private; Owners: Ann Patel, Olivia Smith; Members: 11; Member list: accounts@hollis-partners.example, ann.patel@northwindtraders.example, george.roberts@northwindtraders.example, hannah.robinson@northwindtraders.example, harry.lee@northwindtraders.example, imogen.edwards@northwindtraders.example, j.okafor@brightpath-consulting.example, leo.evans@northwindtraders.example, olivia.smith@northwindtraders.example, owen.taylor@northwindtraders.example, ruby.hill@northwindtraders.example; Guests: accounts@hollis-partners.example, j.okafor@brightpath-consulting.example
New FinanceTeam: No; Visibility: Private; Owners: Ann Patel, Ruby Taylor; Members: 14; Member list: accounts@hollis-partners.example, amelia.watson@northwindtraders.example, ann.patel@northwindtraders.example, arthur.evans@northwindtraders.example, george.roberts@northwindtraders.example, hannah.patel@northwindtraders.example, hannah.robinson@northwindtraders.example, harry.lee@northwindtraders.example, jacob.hughes@northwindtraders.example, leo.evans@northwindtraders.example, leo.morris@northwindtraders.example, leo.wright@northwindtraders.example, olivia.scott@northwindtraders.example, ruby.taylor@northwindtraders.example; Guests: accounts@hollis-partners.example
New MarketingTeam: No; Visibility: Private; Owners: Robert Hughes (disabled); Members: 12; Member list: ann.patel@northwindtraders.example, ethan.green@northwindtraders.example, george.roberts@northwindtraders.example, grace.taylor@northwindtraders.example, hannah.patel@northwindtraders.example, leo.morris@northwindtraders.example, leo.wright@northwindtraders.example, megan.lee@northwindtraders.example, owen.taylor@northwindtraders.example, robert.hughes@northwindtraders.example, thomas.clarke@northwindtraders.example, zara.jackson@northwindtraders.example
New OperationsTeam: Yes; Visibility: Private; Owners: Hannah Robinson; Members: 11; Member list: alfie.scott@northwindtraders.example, amelia.watson@northwindtraders.example, ann.patel@northwindtraders.example, ella.baker@northwindtraders.example, hannah.robinson@northwindtraders.example, leo.wright@northwindtraders.example, mia.hughes@northwindtraders.example, olivia.scott@northwindtraders.example, rhys.clark@northwindtraders.example, ruby.hill@northwindtraders.example, zara.jackson@northwindtraders.example
Gone ClientsTeam: Yes; Visibility: Private; Owners: Ann Patel, Olivia Smith; Members: 11; Member list: accounts@hollis-partners.example, ann.patel@northwindtraders.example, george.roberts@northwindtraders.example, harry.lee@northwindtraders.example, j.okafor@brightpath-consulting.example, jacob.hughes@northwindtraders.example, leo.evans@northwindtraders.example, olivia.smith@northwindtraders.example, owen.taylor@northwindtraders.example, ruby.hill@northwindtraders.example, thomas.clarke@northwindtraders.example; Guests: accounts@hollis-partners.example, j.okafor@brightpath-consulting.example
Gone FinanceTeam: No; Visibility: Private; Owners: Ann Patel, Ruby Taylor; Members: 14; Member list: accounts@hollis-partners.example, alfie.roberts@northwindtraders.example, amelia.watson@northwindtraders.example, ann.patel@northwindtraders.example, arthur.evans@northwindtraders.example, hannah.patel@northwindtraders.example, hannah.robinson@northwindtraders.example, harry.lee@northwindtraders.example, leo.evans@northwindtraders.example, leo.morris@northwindtraders.example, leo.wright@northwindtraders.example, owen.white@northwindtraders.example, ruby.taylor@northwindtraders.example, zara.jackson@northwindtraders.example; Guests: accounts@hollis-partners.example
Gone MarketingTeam: No; Visibility: Private; Owners: Robert Hughes (disabled); Members: 12; Member list: ann.patel@northwindtraders.example, ethan.green@northwindtraders.example, grace.taylor@northwindtraders.example, hannah.patel@northwindtraders.example, leo.morris@northwindtraders.example, leo.wright@northwindtraders.example, megan.lee@northwindtraders.example, olivia.scott@northwindtraders.example, owen.taylor@northwindtraders.example, rhys.moore@northwindtraders.example, robert.hughes@northwindtraders.example, thomas.clarke@northwindtraders.example
Gone OperationsTeam: Yes; Visibility: Private; Owners: Hannah Robinson; Members: 12; Member list: amelia.watson@northwindtraders.example, ann.patel@northwindtraders.example, arthur.evans@northwindtraders.example, george.robinson@northwindtraders.example, hannah.robinson@northwindtraders.example, harry.lee@northwindtraders.example, leo.wright@northwindtraders.example, mia.hughes@northwindtraders.example, owen.taylor@northwindtraders.example, rhys.moore@northwindtraders.example, ruby.hill@northwindtraders.example, zara.jackson@northwindtraders.example

OneDrive 2

Open report
All OneDrives
ChangePersonWhat changed
New imogen.edwards@northwindtraders.exampleAccount: Enabled; Storage: 34.9 GB; Of quota: 3%; Files: 50; Active files (30 days): 5; Last activity: 2026-10-09
New aaron.watson@northwindtraders.exampleAccount: Enabled; Storage: 24.7 GB; Of quota: 2%; Files: 50; Active files (30 days): 5; Last activity: 2026-10-09

Shared files 3

Open report
Shared with anyone
ChangeFile or folderWhat changed
New Campaign video.mp4Location: Marketing / Documents; Access: Edit; Expires: 2026-11-05; Password: No; Last modified: 2026-10-10
Shared with people outside the organisation
ChangeFile or folderWhat changed
New Year end/Draft accounts FY26.xlsxLocation: Clients / Documents; Shared with: partner@mason-legal.example; Can edit: No; Last modified: 2026-10-07
Shared with the whole organisation
ChangeFile or folderWhat changed
New Budget 2027.xlsxLocation: Finance / Documents; Access: View; Last modified: 2026-09-23

Site access 3

Open report
Who can access each site
ChangeSiteWhat changed
Changed OperationsMembers: 12 → 11
Access by site
ChangeSiteWhat changed
New OperationsWho: Members of Operations: 11 people; How: Microsoft 365 group; Can: Edit; Outside the organisation: No
Gone OperationsWho: Members of Operations: 12 people; How: Microsoft 365 group; Can: Edit; Outside the organisation: No

Site permissions 20

Open report
Who has access to each site
ChangeSiteWhat changed
New Staff IntranetWho: jacob.hughes@northwindtraders.example; Type: Person; How: Through Staff Intranet Members; Permission level: Edit; Outside the organisation: No
Gone Staff IntranetWho: ruby.taylor@northwindtraders.example; Type: Person; How: Through Staff Intranet Members; Permission level: Edit; Outside the organisation: No
Access by person
ChangePersonWhat changed
Changed george.roberts@northwindtraders.exampleSites: 1 → 3; Which sites: Clients → Clients, Finance, Marketing
Changed hannah.robinson@northwindtraders.exampleSites: 2 → 3; Which sites: Finance, Operations → Clients, Finance, Operations
Changed harry.lee@northwindtraders.exampleSites: 3 → 2; Which sites: Clients, Finance, Operations → Clients, Finance
Changed jacob.hughes@northwindtraders.exampleSites: 1 → 2; Which sites: Clients → Finance, Staff Intranet
Changed olivia.scott@northwindtraders.exampleSites: 1 → 2; Which sites: Marketing → Finance, Operations
Changed owen.taylor@northwindtraders.exampleSites: 3 → 2; Which sites: Clients, Marketing, Operations → Clients, Marketing
Changed zara.jackson@northwindtraders.exampleWhich sites: Finance, Operations → Marketing, Operations
Changed alfie.roberts@northwindtraders.exampleSites: 2 → 1; Which sites: Finance, Staff Intranet → Staff Intranet
New alfie.scott@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Operations
Changed arthur.evans@northwindtraders.exampleSites: 2 → 1; Which sites: Finance, Operations → Finance
New ella.baker@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Operations
New imogen.edwards@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Clients
New rhys.clark@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Operations
Changed ruby.taylor@northwindtraders.exampleSites: 2 → 1; Which sites: Finance, Staff Intranet → Finance
Changed thomas.clarke@northwindtraders.exampleSites: 2 → 1; Which sites: Clients, Marketing → Marketing
Gone rhys.moore@northwindtraders.exampleOutside the organisation: No; Sites: 2; Highest level: Edit; Which sites: Marketing, Operations
Gone george.robinson@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Operations
Gone owen.white@northwindtraders.exampleOutside the organisation: No; Sites: 1; Highest level: Edit; Which sites: Finance

File and folder permissions 13

Open report
Links expiring
ChangeFile or folderWhat changed
Changed Supplier contracts/Fabrikam MSA.pdfStatus: Expires soon → Expired
New Engagement letters/Engagement 2026.pdfLocation: Clients / Documents; Who: accounts@hartleyandco.example; Can: View; Expires: 2026-10-23; Days left: 11; Status: Expires soon
New Campaign video.mp4Location: Marketing / Documents; Who: Anyone with the link; Can: Edit; Expires: 2026-11-05; Days left: 24; Status: Expires soon
Who can access what
ChangeFile or folderWhat changed
New Year end/Draft accounts FY26.xlsxLocation: Clients / Documents; Who: partner@mason-legal.example; How: Link; Can: Edit; Outside: Yes; Shared by: robert.hughes@northwindtraders.example; Shared on: 2026-10-05; Expires: Never
New Budget 2027.xlsxLocation: Finance / Documents; Who: Everyone in the organisation; How: Organisation link; Can: View; Outside: No; Shared by: robert.hughes@northwindtraders.example; Shared on: 2026-09-21; Expires: Never
New Campaign video.mp4Location: Marketing / Documents; Who: Anyone with the link; How: Anyone link; Can: Edit; Outside: Yes; Shared by: eve.sinclair@northwindtraders.example; Shared on: 2026-10-08; Expires: 2026-11-05
New Rotas/Rota October.xlsxLocation: Operations / Documents; Who: mallory.price@northwindtraders.example; How: Link; Can: View; Outside: No; Shared by: carl.jensen@northwindtraders.example; Shared on: 2026-10-01; Expires: Never
New Rotas/Rota October.xlsxLocation: Operations / Documents; Who: dan.whitaker@northwindtraders.example; How: Link; Can: View; Outside: No; Shared by: carl.jensen@northwindtraders.example; Shared on: 2026-10-01; Expires: Never
Gone Board pack (folder)Location: Finance / Documents; Who: dan.whitaker@northwindtraders.example; How: Direct; Can: View; Outside: No; Shared by: ann.patel@northwindtraders.example; Shared on: 2026-03-25; Expires: Never
Access by person
ChangePerson or groupWhat changed
New partner@mason-legal.exampleType: Guest or outside address; Files and folders: 1; Can edit: 1; Where: Clients / Documents
Changed dan.whitaker@northwindtraders.exampleWhere: Finance / Documents → Operations / Documents
New mallory.price@northwindtraders.exampleType: Member; Files and folders: 1; Can edit: 0; Where: Operations / Documents
Gone legal@fabrikam-supplies.exampleType: Guest or outside address; Files and folders: 1; Can edit: 0; Where: Finance / Documents

Empty, nested and dynamic groups 2

Open report
Every group
ChangeGroupWhat changed
New OperationsKind: Team; Membership: Assigned; Members: 11; Created: 2024-03-04
Gone OperationsKind: Team; Membership: Assigned; Members: 12; Created: 2024-03-04

Devices and apps 10

Devices

Devices 10

Open report
Operating systems
ChangeOperating systemWhat changed
Changed Windows 11 24H2Devices: 18 → 20
Needs attention
ChangeDeviceWhat changed
Changed LAPTOP-HUGHESProblems: Not compliant; Not encrypted; Windows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade → Not compliant; Not encrypted; Windows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade; No check-in for 45 days
Changed DESK-ROBINSON12Problems: Not compliant; Windows 11 24H2: updates for Home and Pro end 13 Oct 2026 → Not compliant; Windows 11 24H2: updates for Home and Pro end 13 Oct 2026; No check-in for 38 days
Changed LAPTOP-SCOTT25Problems: Not compliant → Not compliant; No check-in for 38 days
New DESK-EDWARDS33User: imogen.edwards@northwindtraders.example; Operating system: Windows 11 24H2 (10.0.26100.4946); Problems: Windows 11 24H2: updates for Home and Pro end 13 Oct 2026
New LAPTOP-WATSON32User: aaron.watson@northwindtraders.example; Operating system: Windows 11 24H2 (10.0.26100.6584); Problems: Windows 11 24H2: updates for Home and Pro end 13 Oct 2026
Managed devices
ChangeDeviceWhat changed
New DESK-EDWARDS33User: imogen.edwards@northwindtraders.example; Owner: Company; Operating system: Windows 11 24H2 (10.0.26100.4946); Compliance: Compliant; Encrypted: Yes; Last check-in: 2026-10-11 (today); Enrolled: 2023-07-09; Model: Microsoft Surface Laptop 6
New LAPTOP-WATSON32User: aaron.watson@northwindtraders.example; Owner: Company; Operating system: Windows 11 24H2 (10.0.26100.6584); Compliance: Compliant; Encrypted: Yes; Last check-in: 2026-10-11 (today); Enrolled: 2023-08-08; Model: HP EliteBook 840 G10
Entra ID device records
ChangeDeviceWhat changed
New LAPTOP-WATSON32Operating system: Windows 11 24H2 (10.0.26100.6584); Join type: Entra joined; In Intune: Yes; Last seen: 2026-10-10 (1d); Registered: 2023-08-08; Enabled: Yes
New DESK-EDWARDS33Operating system: Windows 11 24H2 (10.0.26100.4946); Join type: Entra joined; In Intune: Yes; Last seen: 2026-10-10 (1d); Registered: 2023-07-09; Enabled: Yes

Tenant and licences 17

Licences and subscriptions, Licence waste, Microsoft 365 usage, Licence right-sizing

Licences and subscriptions 3

Open report
Subscriptions
ChangeLicenceWhat changed
Changed Microsoft 365 Business PremiumPurchased: 30 → 32; Assigned: 27 → 29; Cost / month: £543.00 → £579.20
Who has which licence
ChangeAccountWhat changed
New aaron.watson@northwindtraders.exampleLicence: Microsoft 365 Business Premium; Assigned: Not known; State: Active; Sign-in: Allowed
New imogen.edwards@northwindtraders.exampleLicence: Microsoft 365 Business Premium; Assigned: Not known; State: Active; Sign-in: Allowed

Licence waste 1

Open report
Waste by subscription
ChangeLicenceWhat changed
Changed Microsoft 365 Business PremiumPurchased: 30 → 32; Assigned: 27 → 29

Microsoft 365 usage 11

Open report
Usage by service
ChangeServiceWhat changed
Changed EmailLicensed: 37 → 39; Active: 32 → 34; Active share: 86% → 87%
Changed TeamsLicensed: 37 → 39; Active: 26 → 28; Active share: 70% → 72%
Changed OneDriveLicensed: 37 → 39; Active: 20 → 22; Active share: 54% → 56%
Changed SharePointLicensed: 37 → 39; Not active: 37 → 39
Changed Office appsLicensed: 37 → 39; Active: 32 → 34; Active share: 86% → 87%
Last active in each service
ChangePersonWhat changed
New aaron.watson@northwindtraders.exampleLast email: 10 Oct 2026; Last Teams: 10 Oct 2026; Last OneDrive: 8 Oct 2026; Last SharePoint: Never; Last Office apps: 10 Oct 2026; Office apps on: Windows, Mobile; Licences: Microsoft 365 Business Premium
New imogen.edwards@northwindtraders.exampleLast email: 9 Oct 2026; Last Teams: 9 Oct 2026; Last OneDrive: 10 Oct 2026; Last SharePoint: Never; Last Office apps: 9 Oct 2026; Office apps on: Windows, Mobile; Licences: Microsoft 365 Business Premium
Office apps by platform
ChangeAppWhat changed
Changed OutlookPeople: 32 → 34; Windows: 18 → 20; Mobile: 29 → 31
Changed WordPeople: 21 → 23; Windows: 18 → 20
Changed ExcelPeople: 20 → 22; Windows: 18 → 20
Changed TeamsPeople: 20 → 22; Windows: 17 → 19; Mobile: 20 → 22

Licence right-sizing 2

Open report
Licensed but not used
ChangePersonWhat changed
New aaron.watson@northwindtraders.exampleLicences: Microsoft 365 Business Premium; Not used in the last 30 days: SharePoint; Uses: Email, Teams, OneDrive, Office apps
New imogen.edwards@northwindtraders.exampleLicences: Microsoft 365 Business Premium; Not used in the last 30 days: SharePoint; Uses: Email, Teams, OneDrive, Office apps

No changes in: Admin activity, Apps and consents, Tenant settings, Email domains, Guests and sharing, Deleted users and groups, Admins and roles, Sign-in activity, Secure Score trend, SharePoint sites, SharePoint storage, Administrative units, Mailbox size trend, Mail flow by domain, Teams channels, guests and apps, Unused apps, Licence changes.

Not compared: Risky users. Risky users come from Entra ID Protection, which needs Entra ID P2 (included in Microsoft 365 E5, or as an add-on to Business Premium or E3). This tenant doesn't have it. The Sign-in activity report still shows failed sign-ins, unusual countries and sign-ins without MFA.