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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

Licence right-sizing

People who could move to a cheaper licence, and services people are licensed for but don't use.

All clients
Download PDFXLSX
Saving / month
£86.40
From the suggestions below, at your prices
Saving / year
£1,036.80
If every suggestion is taken
People who could move
8
To a cheaper licence, or none
Not using a service
34
In the last 30 days
Could move to a cheaper licence 8Licensed but not used 34

Could move to a cheaper licence 8

7 to review CSV

People whose use of Microsoft 365 fits a cheaper licence. Accounts that are disabled or haven't signed in for 90 days are in Licence waste instead, so they aren't counted twice.

PersonHasUsed in the last 30 daysCould move toSaving / month
george.roberts@northwindtraders.example mediumMicrosoft 365 Business PremiumEmailExchange Online (Plan 1)£14.80
Why: Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them.
harry.lee@northwindtraders.example mediumMicrosoft 365 Business PremiumEmailExchange Online (Plan 1)£14.80
Why: Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them.
megan.lee@northwindtraders.example mediumMicrosoft 365 Business PremiumEmailExchange Online (Plan 1)£14.80
Why: Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them.
rhys.moore@northwindtraders.example mediumMicrosoft 365 Business PremiumEmailExchange Online (Plan 1)£14.80
Why: Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them.
ann.patel@northwindtraders.example mediumMicrosoft 365 Business PremiumEmailExchange Online (Plan 2)£11.50
Why: Only used email in the last 30 days. It also includes Intune, Entra ID P1 and Defender, which an Exchange Online plan doesn't. Check the account doesn't rely on them.
dan.whitaker@northwindtraders.example mediumMicrosoft 365 Business StandardNothingRemove the licence£10.30
Why: No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days
carol.mendes@northwindtraders.example mediumMicrosoft 365 Business StandardEmail, Teams, OneDrive, Office appsMicrosoft 365 Business Basic£5.40
Why: Hasn't used the desktop Office apps (Windows or Mac) in the last 30 days
leo.evans@northwindtraders.example lowMicrosoft 365 Business BasicEmailExchange Online (Plan 2)£0.00
Why: Only used email in the last 30 days

Licensed but not used 34

CSV

People who use Microsoft 365 but not every service their licence includes. Useful for adoption and training, and to spot licences bought for one service.

PersonLicencesNot used in the last 30 days
aaron.watson@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
alfie.roberts@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
alfie.scott@northwindtraders.exampleMicrosoft 365 Business BasicSharePoint
amelia.watson@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
ann.patel@northwindtraders.exampleMicrosoft 365 Business PremiumTeams, OneDrive, SharePoint
arthur.evans@northwindtraders.exampleMicrosoft 365 Business PremiumOneDrive, SharePoint
carol.mendes@northwindtraders.exampleMicrosoft 365 Business StandardSharePoint
ella.baker@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
erin.oneill@northwindtraders.exampleOffice 365 E3SharePoint
ethan.green@northwindtraders.exampleMicrosoft 365 Business PremiumOneDrive, SharePoint
george.roberts@northwindtraders.exampleMicrosoft 365 Business PremiumTeams, OneDrive, SharePoint
george.robinson@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
grace.taylor@northwindtraders.exampleMicrosoft 365 Business PremiumOneDrive, SharePoint
grace.wilson@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
hannah.patel@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
harry.lee@northwindtraders.exampleMicrosoft 365 Business PremiumTeams, OneDrive, SharePoint
imogen.edwards@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
isla.evans@northwindtraders.exampleMicrosoft 365 Business BasicOneDrive, SharePoint
jacob.hughes@northwindtraders.exampleMicrosoft 365 Business BasicSharePoint
leo.evans@northwindtraders.exampleMicrosoft 365 Business BasicTeams, OneDrive, SharePoint
leo.morris@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
leo.wright@northwindtraders.exampleMicrosoft 365 Business PremiumOneDrive, SharePoint
maya.martin@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
megan.lee@northwindtraders.exampleMicrosoft 365 Business PremiumTeams, OneDrive, SharePoint
mia.hughes@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
olivia.scott@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
olivia.smith@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
owen.taylor@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
owen.white@northwindtraders.exampleMicrosoft 365 Business BasicSharePoint
rhys.clark@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint
rhys.moore@northwindtraders.exampleMicrosoft 365 Business PremiumTeams, OneDrive, SharePoint
ruby.hill@northwindtraders.exampleMicrosoft 365 Business BasicSharePoint
ruby.taylor@northwindtraders.exampleMicrosoft 365 Business PremiumOneDrive, SharePoint
zara.jackson@northwindtraders.exampleMicrosoft 365 Business PremiumSharePoint

Usage covers the 30 days to 9 Oct 2026, the latest date Microsoft had processed. Microsoft's usage reports run two or three days behind.

Data from Microsoft 365 usage (), Users (), Tenant profile and licences (), Mailbox size ().