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Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com
Monthly review
Users/

Rhys Walker

rhys.walker@fabrikam.example
MemberSign-in allowedCloud-only
Download PDFXLSX
Leaving? Show what to tidy up
Needs attention
7
Worst: high
Sign-in
Allowed
Last sign-in 129 days ago
MFA
Required, not set up
Admin roles
None
Licences
1 licence
£18.10 a month
Devices
1 device
1 with problems

Needs attention

7
  • high
    The mailbox forwards all mail to rhys.walker@homemail.example, outside the organisation.
    Details
  • high
    LAPTOP-WALKER04: Windows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade.
    Details
  • medium
    No sign-in for 129 days. If they've left, block sign-in and reclaim the licences.
    Details
  • medium
    No sign-in for 90 days or more but holds 1 paid licence (£18.10 a month).
    Details
  • medium
    Required, not set up: Will be asked to set up MFA at next sign-in. Until then, anyone with the password can set it up in their place.
    Details
  • low
    No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.
    Details
  • low
    Microsoft 365 Business Premium: remove the licence. No activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days. Saves £18.10 a month.
    Details

Open findings

All findings
  • high
    No mail is forwarded outside the organisation
    Mailbox forwarding to rhys.walker@homemail.example (doesn't keep a copy) · since 12 Oct 2026
  • medium
    Every active user has MFA registered
    No MFA method registered · since 7 Sep 2026
  • medium
    No inactive accounts
    Licensed member, last signed in 5 Jun 2026 · since 7 Sep 2026

Licences

1 licence, £18.10 a month
Usage location
Not set

Licences 1

LicenceCost / month
Microsoft 365 Business Premium£18.10

Microsoft 365 use

No activity in 30 days
Email
Not in the last 30 days
Teams
Not in the last 30 days
OneDrive
Not in the last 30 days
SharePoint
Not in the last 30 days
Office apps
Not in the last 30 days
Office apps used on
None

Cheaper licence options 1

LicenceOptionWhySaving / month
Microsoft 365 Business PremiumRemove the licenceNo activity in email, Teams, OneDrive, SharePoint or the Office apps in the last 30 days£18.10

From Microsoft's usage reports, which run a couple of days behind (as of 10 Oct 2026).

MFA and sign-in protection

Required, not set up
MFA set up
No
Methods
None
Phishing-resistant method
No
Strongest method
None
Can sign in without a password
No
MFA required by
CA002 — All users: Require MFA
Conditional Access policies that apply
7 policies
  • CA002 — All users: Require MFA
  • CA005 — Block sign-ins from disallowed countries
  • CA006 — Require MFA for Azure management
  • CA008 — All users: 8h sign-in frequency
  • CA009 — Require MFA for device registration
  • CA010 — Insider risk: Step-up MFA
  • CA011 — High sign-in risk: Block
Legacy sign-in blocked
No

Admin roles

None

Holds no admin roles.

Administrative units

None

In no administrative unit, and administers none.

Teams and groups

None

Not an owner or member of any team or group Office Sentry reads.

Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.

Mailbox

Forwards outside
Address
rhys.walker@fabrikam.example
Type
User
Size
25.4 GB of 49.5 GB (51%)
Archive
Off
Litigation hold
Off
Forwarding
rhys.walker@homemail.example (outside the organisation), no copy kept
Older protocols allowed
None
More
Everything about this mailbox

Devices

1 device, 1 with problems
DeviceOperating systemComplianceEncryptedLast check-inProblems
LAPTOP-WALKER04Windows 10 (10.0.19045.6332)CompliantYesTodayWindows 10 stopped getting security updates on 14 Oct 2025. Extended Security Updates or LTSC can cover it; otherwise upgrade

OneDrive

48.7 GB
Storage used
48.7 GB of 1.00 TB
Files
50
Files active in the last 30 days
5
Last activity
10 Oct 2026

Apps this person allowed

None

Hasn't consented to any app on their own behalf.

Recent sign-ins

12 sign-ins, 1 failed
Successful
11 (3 with MFA, 8 with only a password)
Failed
1 (1 wrong password, from 1 address)
Last failure
6 Oct 2026 (6 days ago): Wrong user name or password
Countries
GB
Apps
Microsoft Office, Office 365 Exchange Online, Office 365 SharePoint Online, Microsoft Teams
Devices
Windows10
Addresses that failed
203.0.113.14

Where this account signed in 1

CountrySuccessfulFailedCitiesIP addressesLast success (UTC)
GB111London203.0.113.149 Oct 2026, 18:53

Why sign-ins failed 1

Error codeWhat it meansSign-ins
50126Wrong user name or password1

Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.

Sign-in history

Signed in on 18 days of the last 30
History from
14 Jun 2026
Last sign-in
9 Oct 2026 (2 days ago)
Countries
FR, GB, IE, US

Sign-ins by month 5

MonthDaysSuccessfulFailedWith MFAPassword onlyCountries
Oct 20267151312GB
Sep 2026183631719FR, GB, IE
Aug 2026194612422
FR, GB + 2 more
  • FR
  • GB
  • IE
  • US
Jul 2026193621818GB
Jun 2026913058GB, US

Every interactive sign-in since 14 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).

Sign-ins and admin changes

129 days ago
Last interactive sign-in
5 Jun 2026 (129 days ago)
Last background sign-in
None recorded
Last successful sign-in
None recorded
Legacy sign-ins (30 days)
None
Admin changes (last 120 days)
None by or to this account

Office Sentry keeps this tenant's sign-in log from 14 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.

Timeline

4 events
WhenAreaWhat happened
12 Oct 2026MailboxForwarding to rhys.walker@homemail.example first seen (outside the organisation)
6 Oct 2026, 07:18 UTCSign-inLast of 1 failed sign-in: Wrong user name or password
21 Aug 2026, 16:35 UTCSign-inFirst sign-in from FR
10 Aug 2026, 07:23 UTCSign-inFirst sign-in from IE

Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.

History

  • 12 Oct 2026 Mailbox Forwarding set to rhys.walker@homemail.example

Found by comparing collections since 7 Sep 2026. The date is when Office Sentry first saw the change.

Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().