Fabrikam Dental Group
Needs attention
3-
high
The mailbox forwards all mail to rhys.hall@homemail.example, outside the organisation.Details
-
low
No usage location is set, so licences can only come from groups (which use the organisation's country). Set one before assigning a licence directly.Details
-
low
Signed in 2 times with only a password in the last 7 days, never with MFA.Details
Open findings
All findings- high
No mail is forwarded outside the organisationMailbox forwarding to rhys.hall@homemail.example (doesn't keep a copy) · since 12 Oct 2026
Licences
1 licence, £4.90 a month
- Usage location
- Not set
Licences 1
| Licence | Cost / month |
|---|---|
| Microsoft 365 Business Basic | £4.90 |
Microsoft 365 use
Email, Teams
- Used (last 12 Oct 2026)
- Teams
- Used (last 12 Oct 2026)
- OneDrive
- Not in the last 30 days
- SharePoint
- Not in the last 30 days
- Office apps
- Used (last 12 Oct 2026)
- Office apps used on
- Mobile, Web
From Microsoft's usage reports, which run a couple of days behind (as of 10 Oct 2026).
MFA and sign-in protection
Protected
- MFA set up
- Yes
- Methods
- Windows Hello, Authenticator app
- Phishing-resistant method
- Yes
- Strongest method
- Phishing-resistant
- Can sign in without a password
- No
- MFA required by
- CA002 — All users: Require MFA
- Conditional Access policies that apply
7 policies
- CA002 — All users: Require MFA
- CA005 — Block sign-ins from disallowed countries
- CA006 — Require MFA for Azure management
- CA008 — All users: 8h sign-in frequency
- CA009 — Require MFA for device registration
- CA010 — Insider risk: Step-up MFA
- CA011 — High sign-in risk: Block
- Legacy sign-in blocked
- No
Admin roles
None
Holds no admin roles.
Administrative units
None
In no administrative unit, and administers none.
Teams and groups
None
Not an owner or member of any team or group Office Sentry reads.
Members are read for teams, Microsoft 365 groups and groups used by Conditional Access. For other security groups and distribution lists only owners show.
Mailbox
Forwards outside
- Address
- rhys.hall@fabrikam.example
- Type
- User
- Size
- 23.8 GB of 49.5 GB (48%)
- Archive
- Off
- Litigation hold
- Off
- Forwarding
- rhys.hall@homemail.example (outside the organisation), no copy kept
- Older protocols allowed
- IMAP
- More
- Everything about this mailbox
Devices
1 device
| Device | Operating system | Compliance | Encrypted | Last check-in | Problems |
|---|---|---|---|---|---|
| DESK-HALL15 | Windows 11 25H2 (10.0.26200.6584) | Compliant | Yes | Today |
OneDrive
42.9 GB
- Storage used
- 42.9 GB of 1.00 TB
- Files
- 50
- Files active in the last 30 days
- 5
- Last activity
- 11 Oct 2026
Apps this person allowed
None
Hasn't consented to any app on their own behalf.
Recent sign-ins
4 sign-ins, 0 failed
- Successful
- 2 (2 with only a password)
- Failed
- None
- MFA and other prompts
- 2
- Countries
- GB
- Apps
- Microsoft Office, Office 365 SharePoint Online, Office 365 Exchange Online, Microsoft Teams
- Devices
- Windows10
Where this account signed in 1
| Country | Successful | Failed | Cities | IP addresses | Last success (UTC) |
|---|---|---|---|---|---|
| GB | 2 | 0 | London | 203.0.113.25 | 7 Oct 2026, 15:30 |
Interactive sign-ins in the last 7 days from the Entra ID sign-in log. MFA and other prompts aren't counted as failures.
Sign-in history
Signed in on 14 days of the last 30
- History from
- 14 Jun 2026
- Last sign-in
- 7 Oct 2026 (5 days ago)
- Countries
- FR, GB, IE, US
Sign-ins by month 5
| Month | Days | Successful | Failed | With MFA | Password only | Countries |
|---|---|---|---|---|---|---|
| Oct 2026 | 4 | 7 | 0 | 2 | 5 | GB |
| Sep 2026 | 16 | 40 | 1 | 12 | 28 | FR, GB |
| Aug 2026 | 22 | 52 | 2 | 25 | 27 | GB, US |
| Jul 2026 | 21 | 46 | 1 | 18 | 28 | FR, GB, US |
| Jun 2026 | 14 | 30 | 2 | 9 | 21 | GB, IE |
Every interactive sign-in since 14 Jun 2026, from the activity history's daily summaries, kept as long as Data retention says (25 months by default).
Sign-ins and admin changes
Today
- Last interactive sign-in
- 12 Oct 2026 (today)
- Last background sign-in
- None recorded
- Last successful sign-in
- None recorded
- Legacy sign-ins (30 days)
- None
- Admin changes (last 120 days)
- None by or to this account
Office Sentry keeps this tenant's sign-in log from 14 Jun 2026: each day is under Sign-in history, and the last week in detail under Recent sign-ins. Legacy sign-ins and the last sign-in dates show here.
Timeline
4 events
| When | Area | What happened |
|---|---|---|
| 12 Oct 2026 | Mailbox | Forwarding to rhys.hall@homemail.example first seen (outside the organisation) |
| On or before 7 Sep 2026 | MFA | Windows Hello first seen as an MFA method |
| On or before 7 Sep 2026 | MFA | Authenticator app first seen as an MFA method |
| 20 Jul 2026, 13:16 UTC | Sign-in | First sign-in from US |
Newest first, the last 90 days (up to 50 events). Admin changes and sign-ins keep their own time; rules, forwarding, app consents, MFA methods and roles are dated when Office Sentry first collected them, so they were set up on or before that day.
History
- 12 Oct 2026 Mailbox Forwarding set to rhys.hall@homemail.example
Found by comparing collections since 7 Sep 2026. The date is when Office Sentry first saw the change.
Data from Users (), MFA registration (), Conditional Access (), Admin roles (), Groups and Teams (), Mailboxes (), Inbox rules (), Mailbox size (), Devices (), SharePoint and OneDrive usage (), Shared files (), Apps and consents (), Legacy sign-ins (), Sign-in activity (), Admin activity ().