Northwind Traders
northwindtraders.onmicrosoft.com
Mailboxes on litigation hold
0 of 40
Mail kept even if deleted
Archive turned on
9 of 40
Mailboxes with an online archive
Leavers' mailboxes without a hold
1
Blocked or converted, not on hold
0 of 40 mailboxes are on litigation hold and 9 have an archive turned on.
| Type | Account | Litigation hold | Archive | Mailbox size |
|---|---|---|---|---|
| User | Active | No | No | 19.7 GB |
| Shared | Not found in the directory | No | No | 44.8 GB |
| User | Active | No | No | 9.9 GB |
| User | Active | No | No | 22.4 GB |
| User | Active | No | No | 27.3 GB |
| User | Active | No | Yes | 7.3 GB |
| User | Active | No | No | 4.9 GB |
| Room | Not found in the directory | No | No | 102.4 MB |
| User | Active | No | No | 21.0 GB |
| User | Active | No | Yes | 10.1 GB |
| User | Active | No | No | 15.6 GB |
| User | Active | No | No | 11.4 GB |
| User | Active | No | No | 24.7 GB |
| User | Active | No | No | 9.3 GB |
| User | Active | No | No | 12.3 GB |
| User | Active | No | No | 47.2 GB |
| User | Active | No | No | 11.4 GB |
| User | Active | No | No | 19.5 GB |
| Shared | Not found in the directory | No | No | 6.4 GB |
| User | Active | No | No | 30.5 GB |
| User | Active | No | Yes | 19.9 GB |
| User | Active | No | Yes | 26.9 GB |
| User | Active | No | No | 1.5 GB |
| User | Active | No | Yes | 14.5 GB |
| User | Active | No | Yes | 6.2 GB |
| User | Active | No | No | 31.4 GB |
| User | Active | No | No | 20.4 GB |
| User | Active | No | No | 19.3 GB |
| User | Active | No | No | 45.6 GB |
| User | Active | No | No | 4.5 GB |
| User | Active | No | No | 28.3 GB |
| Shared | Not found in the directory | No | No | 18.9 GB |
| User | Active | No | Yes | 5.5 GB |
| User | Active | No | No | 2.5 GB |
| User medium | Sign-in blocked | No | No | 19.2 GB |
| User | Active | No | No | 14.5 GB |
| User | Active | No | Yes | 9.7 GB |
| User | Active | No | Yes | 29.7 GB |
| User | Active | No | No | 23.7 GB |
| User | Active | No | No | 8.3 GB |
1 mailbox of people who seem to have left is not on litigation hold. A hold keeps every message, including deleted ones, after the leaver's licence is removed or the mailbox is converted; without one, mail can be deleted and is gone for good once the licence goes. If the client needs to keep a leaver's mail, put the mailbox on hold (Exchange admin centre, Recipients > Mailboxes > the mailbox > Others > Manage litigation hold) before removing the licence.
| Mailbox | Type | Why it looks like a leaver | Archive | Mailbox size |
|---|---|---|---|---|
| robert.hughes@northwindtraders.example medium | User | Sign-in blocked | No | 19.2 GB |
3 mailboxes without an archive are over 80% of quota (or over 40 GB). Turning on the archive moves old mail out of the mailbox before sending stops.
| Mailbox | Type | Mailbox size | Stops sending at | Used |
|---|---|---|---|---|
| accounts@northwindtraders.example low | Shared | 44.8 GB | 49.5 GB | 91% |
| hannah.robinson@northwindtraders.example low | User | 47.2 GB | 49.5 GB | 95% |
| olivia.smith@northwindtraders.example low | User | 45.6 GB | 49.5 GB | 92% |
Data from Mailboxes (), Users (), Mailbox size ().