Fabrikam Dental Group
fabrikam.onmicrosoft.com
Needs attention
1
Worst: low
Storage
117.5 GB
No limit of its own
Sharing
1 link outside
From Microsoft's link counts
Microsoft 365 group
Finance
Its members can open the site
Last activity
7 Oct 2026
Active
Needs attention
1-
low
1 sharing link for named people outside the organisation. Check each still needs access.Details
Open findings
All findings- medium
People outside can only view shared filesCan be edited by accountant@hargreaves-partners.example · since 11 Oct 2026
- low
SharePoint storage isn't nearly full117.5 GB, of which 3.0 GB in the recycle bin and 7.6 GB older versions · since 11 Oct 2026
Storage and growth
117.5 GB
- Storage used
- 117.5 GB
- Site limit
- None of its own: it uses the client's SharePoint storage
- Current files
- 92.8 GB (79% of the site)
- Older versions of files
- 7.6 GB (6% of the site)
- Recycle bin
- 3.0 GB (3% of the site)
- Preservation Hold library
- 11.8 GB (10% of the site)
- Files untouched for two years
- 53.4 GB (45% of the site)
- Files
- 10
Storage by month 2
The last collection of each month.
| Month | Storage | Change |
|---|---|---|
| 2026-10 | 117.5 GB | +6.1 GB |
| 2026-09 | 111.4 GB |
Libraries 2
Every document library on the site, largest first.
| Library | Size | Current files | Older versions | Files | Last change |
|---|---|---|---|---|---|
| Documents | 100.4 GB | 92.8 GB | 7.6 GB | 70 | 9 Oct 2026 |
| Preservation Hold Library | 11.8 GB | 11.8 GB | 0 bytes | 2 | 6 Sep 2025 |
Largest files 10
Size includes older versions.
| File | Library | Size | Older versions | Last change |
|---|---|---|---|---|
| Projects/Projects archive.zip | Documents | 7.6 GB | 0 bytes | 24 Apr 2024 |
| Contracts archive_v12.zip | Preservation Hold Library | 7.1 GB | 0 bytes | 6 Sep 2025 |
| Board pack 2023_v8.pdf | Preservation Hold Library | 4.7 GB | 0 bytes | 6 Sep 2025 |
| Projects/Export 2024-12.zip | Documents | 3.7 GB | 264.6 MB | 24 Nov 2023 |
| Projects/Recording 2023-11.mp4 | Documents | 3.5 GB | 250.8 MB | 21 Jun 2026 |
| Projects/Photos 2022-10.zip | Documents | 3.3 GB | 237.1 MB | 8 Jan 2026 |
| Projects/Scans 2021-09.zip | Documents | 3.1 GB | 223.3 MB | 27 Dec 2025 |
| Projects/Projects export.pst | Documents | 3.0 GB | 0 bytes | 7 Oct 2023 |
| Projects/Export 2020-08.zip | Documents | 2.9 GB | 209.6 MB | 12 Feb 2023 |
| Projects/Recording 2019-07.mp4 | Documents | 2.7 GB | 195.8 MB | 12 Jan 2026 |
+6.1 GB since 6 Sep 2026 (35 days).
Sharing
1 link outside
- External sharing
- On
- Anyone links
- 0
- Links for people outside
- 1
- Links for the whole organisation
- 3
- Links for named people inside
- 0
- Sensitivity label
- None
- Unmanaged devices
- Full access
Files shared from this site 1
From the last Shared files scan: files and folders shared with anyone, people outside or the whole organisation.
| File or folder | Library | Shared with | Can edit | Last modified |
|---|---|---|---|---|
| Budget.xlsx | Documents | accountant@hargreaves-partners.example | No | 9 Oct 2026 |
Who can open the site itself (owners, members, visitors) is in the SharePoint permission reports.
Microsoft 365 group
Finance
- Group
- Finance
- Type
- Microsoft 365 group
- Visibility
- Private
- Owners
- 2
- Members
- 9
- Guests
- 1
Members of the group can open the site. The group's page has who they are.
Activity
Active
- Last activity
- 7 Oct 2026
- Files used in the last 30 days
- 2
- Page views in the last 30 days
- 4
- Last file change
- 9 Oct 2026
Microsoft's figures as of 9 Oct 2026.
History
- 11 Oct 2026 Shared files Budget.xlsx shared with people outside
Found by comparing collections since 6 Sep 2026. The date is when Office Sentry first saw the change.
Data from SharePoint and OneDrive usage (), SharePoint storage (), Shared files (), Groups and Teams ().