Fabrikam Dental Group
Members of SharePoint groups on 3 sites with no Microsoft 365 group aren't listed here; those sites show their site administrators and what the default library grants. The Site permissions report lists every SharePoint group and its members once the client approves the SharePoint permission.
A site with no enabled owner has nobody to approve access or answer for its content; one owner is one leaver away from that. Owners are the Microsoft 365 group's owners, or the site administrators of a site with no group.
| Site | Type | Problem | Owners | Admins | Last activity |
|---|---|---|---|---|---|
| Marketing high | Group or Team site | No owner | Ben Okafor (disabled) | Ben Okafor | 10 Oct 2026 |
| Old Projects high | Communication site | No owner | Ben Okafor (disabled) | Ben Okafor | 27 Aug 2025 |
| Practice Management low | Group or Team site | One owner | Zara Edwards | Zara Edwards | 10 Oct 2026 |
| Staff Intranet low | Communication site | One owner | Anna Kowalski | Anna Kowalski | 11 Oct 2026 |
Each site's owners, site administrators, how many people are in its group, which guests have access and whether everyone in the organisation can open it.
| Site | Type | Owners | Admins | Members | Guests | Everyone in the organisation | External sharing on | Last activity |
|---|---|---|---|---|---|---|---|---|
| Finance low | Group or Team site | Anna Kowalski, Ruby Clark | Anna Kowalski, Ruby Clark | 9 | 1 | No | Yes | 7 Oct 2026 |
| Patient Records low | Group or Team site | Anna Kowalski, Aaron Smith | Anna Kowalski, Aaron Smith | 10 | 1 | No | No | 10 Oct 2026 |
| Imaging Archive | Team site (no group) | Anna Kowalski, Jack Lee | Anna Kowalski, Jack Lee | 6 people recorded | 0 | No | No | 11 Oct 2026 |
| Marketing | Group or Team site | Ben Okafor (disabled) | Ben Okafor | 11 | 0 | No | Yes | 10 Oct 2026 |
| Old Projects | Communication site | Ben Okafor (disabled) | Ben Okafor | 5 people recorded | 0 | No | No | 27 Aug 2025 |
| Practice Management | Group or Team site | Zara Edwards | Zara Edwards | 10 | 0 | No | No | 10 Oct 2026 |
| Staff Intranet | Communication site | Anna Kowalski | Anna Kowalski | 5 people recorded | 0 | Yes | No | 11 Oct 2026 |
What each site grants and to whom: the Microsoft 365 group's owners and members, what the default document library gives to site groups, groups and people, and guests given access on the site.
| Who | How | Can | Outside the organisation |
|---|---|---|---|
| Owners of Finance: Anna Kowalski, Ruby Clark | Microsoft 365 group | Full control | No |
| Members of Finance: 9 people, 1 guest low | Microsoft 365 group | Edit | Yes |
| Finance Owners | Site owners group | Full control | No |
| Finance Members | Site members group | Edit | No |
| Finance Visitors | Site visitors group | View | No |
| accounts@hollis-partners.example low | Guest | Given access on the site | Yes |
| Imaging Archive Owners | Site owners group | Full control | No |
| Imaging Archive Members | Site members group | Edit | No |
| Imaging Archive Visitors | Site visitors group | View | No |
| Owners of Marketing: Ben Okafor (disabled) | Microsoft 365 group | Full control | No |
| Members of Marketing: 11 people | Microsoft 365 group | Edit | No |
| Marketing Owners | Site owners group | Full control | No |
| Marketing Members | Site members group | Edit | No |
| Marketing Visitors | Site visitors group | View | No |
| Old Projects Owners | Site owners group | Full control | No |
| Old Projects Members | Site members group | Edit | No |
| Old Projects Visitors | Site visitors group | View | No |
| Owners of Patient Records: Anna Kowalski, Aaron Smith | Microsoft 365 group | Full control | No |
| Members of Patient Records: 10 people, 1 guest low | Microsoft 365 group | Edit | Yes |
| Patient Records Owners | Site owners group | Full control | No |
| Patient Records Members | Site members group | Edit | No |
| Patient Records Visitors | Site visitors group | View | No |
| lab@dentlab-uk.example low | Guest | Given access on the site | Yes |
| Owners of Practice Management: Zara Edwards | Microsoft 365 group | Full control | No |
| Members of Practice Management: 10 people | Microsoft 365 group | Edit | No |
| Practice Management Owners | Site owners group | Full control | No |
| Practice Management Members | Site members group | Edit | No |
| Practice Management Visitors | Site visitors group | View | No |
| Staff Intranet Owners | Site owners group | Full control | No |
| Staff Intranet Members | Site members group | Edit | No |
| Staff Intranet Visitors | Site visitors group | View | No |
| Everyone in the organisation | Everyone | View | No |
Every outside account with access to a site, through the site's group or by being given access to the site, a library or a folder. Check each one still needs it.
| Guest | Sites | Which sites | How |
|---|---|---|---|
| accounts@hollis-partners.example low | 1 | Finance | Member of the site's group |
| lab@dentlab-uk.example low | 1 | Patient Records | Member of the site's group |
Site collection administrators have full control of everything on the site, whatever its groups say. People who administer many sites are usually IT staff; check anyone else.
| Person | Sites | Which sites |
|---|---|---|
| anna.kowalski@fabrikam.example | 4 | Finance, Imaging Archiveand 2 morePatient Records, Staff Intranet |
| ben.okafor@fabrikam.example | 2 | Marketing, Old Projects |
| aaron.smith@fabrikam.example | 1 | Patient Records |
| jack.lee@fabrikam.example | 1 | Imaging Archive |
| ruby.clark@fabrikam.example | 1 | Finance |
| zara.edwards@fabrikam.example | 1 | Practice Management |
Read 7 sites' user lists and default libraries. Sites appear here once the nightly collection has read them; OneDrives are in the OneDrive report.
Data from Site access (), SharePoint and OneDrive usage (), Groups and Teams (), Users ().