Contoso Legal LLP
Sharing that has expired or expires within 30 days. Expired links no longer open anything but still show on the file; remove them so the list stays honest.
| File or folder | Location | Who | Can | Expires | Days left | Status |
|---|---|---|---|---|---|---|
| Supplier contracts/Fabrikam MSA.pdf low | Finance / Documents | legal@ | View | 7 Oct 2026 | -6 | Expired |
| Engagement letters/Engagement 2026.pdf | Clients / Documents | accounts@hartleyandco.example | View | 24 Oct 2026 | 11 | Expires soon |
| Campaign video.mp4 | Marketing / Documents | Anyone with the link | Edit | 6 Nov 2026 | 24 | Expires soon |
One row per person, group or link with access to each shared file or folder, grouped by where it lives. Direct means they were given access on the item itself; a link means they were sent one.
| File or folder | Who | How | Outside | Shared by | Shared on | Expires |
|---|---|---|---|---|---|---|
| Client files/Hartley & Co (folder) low | j.hartley@ | Direct | Yes | annabel.fraser@ | 25 May 2026 | Never |
| Engagement letters/Engagement 2026.pdf low | accounts@hartleyandco.example | Link | Yes | carol.bennett@contoso.example | 23 Aug 2026 | 24 Oct 2026 |
| Payroll (folder) | carol.bennett@contoso.example | Direct | No | annabel.fraser@ | 16 Dec 2025 | Never |
| Payroll (folder) | erin.gallagher@ | Direct | No | annabel.fraser@ | 16 Dec 2025 | Never |
| Year end/Draft accounts FY26.xlsx medium | partner@mason-legal.example | Link | Yes | bobby.marsh@contoso.example | 6 Oct 2026 | Never |
| Budget 2027.xlsx | Everyone in the organisation | Organisation link | No | bobby.marsh@contoso.example | 22 Sep 2026 | Never |
| Supplier contracts/Fabrikam MSA.pdf | legal@ | Link | Yes | carol.bennett@contoso.example | 4 Jul 2026 | 7 Oct 2026 |
| Brand assets (folder) medium | Anyone with the link | Anyone link | Yes | eve.lambert@contoso.example | 7 Sep 2025 | Never |
| Campaign video.mp4 high | Anyone with the link | Anyone link | Yes | eve.lambert@contoso.example | 9 Oct 2026 | 6 Nov 2026 |
| holiday.jpg medium | Anyone with the link | Anyone link | Yes | annabel.fraser@ | 20 Aug 2026 | 1 Jan 2099 |
| Rotas/Rota October.xlsx | mallory.hart@contoso.example | Link | No | carl.ashworth@contoso.example | 2 Oct 2026 | Never |
| Rotas/Rota October.xlsx | dan.redford@contoso.example | Link | No | carl.ashworth@contoso.example | 2 Oct 2026 | Never |
Everyone with item-level access, outside people first. Someone who's left or a guest whose work is done shouldn't still be here.
| Person or group | Type | Files and folders | Can edit | Where |
|---|---|---|---|---|
| accounts@hartleyandco.example low | Guest or outside address | 1 | 0 | Clients / Documents |
| j.hartley@ | Guest or outside address | 1 | 0 | Clients / Documents |
| partner@mason-legal.example medium | Guest or outside address | 1 | 1 | Clients / Documents |
| carol.bennett@contoso.example | Member | 1 | 1 | Clients / Documents |
| dan.redford@contoso.example | Member | 1 | 0 | Operations / Documents |
| erin.gallagher@ | Member | 1 | 1 | Clients / Documents |
| mallory.hart@contoso.example | Member | 1 | 0 | Operations / Documents |
10 files and folders with permissions of their own, from 5 files and folders read in 6 libraries and OneDrives (6 asked for changes only since the last scan, with 6 unchanged items kept). A shared folder is listed once; the files inside it are shared the same way. Files and folders that only inherit their site's permissions aren't listed; the Site access report covers those.
Data from Shared files (), Users ().