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Automatic replies

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Mailboxes with an automatic reply 12

3 to review

3 mailboxes are answering mail with an automatic reply now, 3 of them to people outside the organisation too. Checked 4 mailboxes. Replies on for over 30 days on an active account are flagged: they're often left on after someone is back. Turn one off in Outlook (Settings > Mail > Automatic replies) or, as an admin, in the Exchange admin centre (Recipients > Mailboxes > the mailbox > Others > Automatic replies).

MailboxStateFromUntilReplies outside the organisationReply to colleaguesReply to outside senders
jacob.johnson@contoso.example mediumOnEveryoneI'm on leave until 2 September. For anything urgent please email the office.I'm on leave until 2 September. For anything urgent please email the office.
bobby.marsh@contoso.exampleOnEveryoneBobby Marsh has left the company. Please contact annabel.fraser@contoso.example instead.Bobby Marsh has left the company. Please contact annabel.fraser@contoso.example instead.
ella.thomas@contoso.exampleOnContacts onlyI'm at a conference this week and will reply on Monday.I'm at a conference this week and will reply on Monday.
william.clark@contoso.exampleScheduled16 Oct 202630 Oct 2026EveryoneI'm on holiday from next Monday for two weeks.I'm on holiday from next Monday for two weeks.
rhys.walker@fabrikam.example mediumOnEveryoneI'm on leave until 2 September. For anything urgent please email the office.I'm on leave until 2 September. For anything urgent please email the office.
ben.okafor@fabrikam.exampleOnEveryoneBen Okafor has left the company. Please contact anna.kowalski@fabrikam.example instead.Ben Okafor has left the company. Please contact anna.kowalski@fabrikam.example instead.
george.walker@fabrikam.exampleOnContacts onlyI'm at a conference this week and will reply on Monday.I'm at a conference this week and will reply on Monday.
owen.smith@fabrikam.exampleScheduled16 Oct 202630 Oct 2026EveryoneI'm on holiday from next Monday for two weeks.I'm on holiday from next Monday for two weeks.
grace.taylor@northwindtraders.example mediumOnEveryoneI'm on leave until 2 September. For anything urgent please email the office.I'm on leave until 2 September. For anything urgent please email the office.
leo.evans@northwindtraders.exampleOnContacts onlyI'm at a conference this week and will reply on Monday.I'm at a conference this week and will reply on Monday.
robert.hughes@northwindtraders.exampleOnEveryoneRobert Hughes has left the company. Please contact ann.patel@northwindtraders.example instead.Robert Hughes has left the company. Please contact ann.patel@northwindtraders.example instead.
hannah.patel@northwindtraders.exampleScheduled16 Oct 202630 Oct 2026EveryoneI'm on holiday from next Monday for two weeks.I'm on holiday from next Monday for two weeks.

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