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What changed this month

SharePoint storage

Every row from every client, with the client first. Filter, sort and hide columns as on a client's own report; downloads keep the view.

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Where the space goes 15

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files1.78 TB
  2. Older versions of files163.9 GB
  3. Preservation Hold libraries105.6 GB
  4. Recycle bins82.0 GB
  5. Lists, pages and other21.1 GB
ClientPartSizeShare of storageHow to free it
Contoso Legal LLPCurrent files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Contoso Legal LLPOlder versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Contoso Legal LLPPreservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Contoso Legal LLPRecycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Contoso Legal LLPLists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Fabrikam Dental GroupCurrent files1.06 TB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Fabrikam Dental GroupOlder versions of files100.0 GB8%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Fabrikam Dental GroupRecycle bins68.0 GB5%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Fabrikam Dental GroupPreservation Hold libraries47.0 GB4%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Fabrikam Dental GroupLists, pages and other9.4 GBUnder 1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Northwind TradersCurrent files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Northwind TradersOlder versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Northwind TradersPreservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Northwind TradersLists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Northwind TradersRecycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Built from each client's latest collection with the same report as the client's own page. Select a client's name to open its report.