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What changed this month

SharePoint storage

Every row from every client, with the client first. Filter, sort and hide columns as on a client's own report; downloads keep the view.

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Where the space goes 15

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files1.78 TB
  2. Older versions of files163.9 GB
  3. Preservation Hold libraries105.6 GB
  4. Recycle bins82.0 GB
  5. Lists, pages and other21.1 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Current files1.06 TB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files100.0 GB8%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Recycle bins68.0 GB5%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Preservation Hold libraries47.0 GB4%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other9.4 GBUnder 1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Built from each client's latest collection with the same report as the client's own page. Select a client's name to open its report.