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Mail rules and protection

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Needs attention 6 Mail flow rules 6 Connectors 2 Protection policies 9

Mail flow rules 1 of 6

2 to review

Filter 1

Show only rows where…Clear

Flag

To review2 High2 No flag4

Client

Contoso Legal LLP1 Fabrikam Dental Group3 Northwind Traders2

Rule

Copy patient letters to archive1 Old disclaimer1 Supplier invoices never junk1 Tag mail from outside3

No1 Yes5

Priority

03 12 21

Every message1 From domains supplierhub.example1 From outside the organisation3 Subject contains Patient letter1

Then

Adds a disclaimer or banner1 Adds “[EXTERNAL]” to the subject3 Sends a copy to records@dentalarchive.example1 Skips spam filtering1

Last changed

Older than 30 days6 Older than 90 days6 Older than 180 days5 Older than a year4

Columns

Columns

Client Rule On Priority If Then Except if Last changed

Exchange's mail flow (transport) rules, in the order they run. Rules testing without acting (test mode) show as Testing.

Then: Skips spam filtering×Remove Clear filters

Client	Rule	On	Priority	If	Then	Except if	Last changed
Northwind Traders high	Supplier invoices never junk	Yes	1	From domains supplierhub.example	Skips spam filtering		16 Dec 2025

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