Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com

Monthly review

Report

Mailboxes on litigation hold

0 of 40

Mail kept even if deleted

Archive turned on

9 of 40

Mailboxes with an online archive

Leavers' mailboxes without a hold

Blocked or converted, not on hold

Every mailbox 40 Leavers without a hold 1 Large mailboxes without an archive 3

0 of 40 mailboxes are on litigation hold and 9 have an archive turned on.

Mailbox	Type	Account	Litigation hold	Archive
aaron.watson@northwindtraders.example	User	Active	No	No
accounts@northwindtraders.example	Shared	Not found in the directory	No	No
alfie.roberts@northwindtraders.example	User	Active	No	No
alfie.scott@northwindtraders.example	User	Active	No	No
amelia.watson@northwindtraders.example	User	Active	No	No
ann.patel@northwindtraders.example	User	Active	No	Yes
arthur.evans@northwindtraders.example	User	Active	No	No
boardroom@northwindtraders.example	Room	Not found in the directory	No	No
ella.baker@northwindtraders.example	User	Active	No	No
ethan.green@northwindtraders.example	User	Active	No	Yes
george.roberts@northwindtraders.example	User	Active	No	No
george.robinson@northwindtraders.example	User	Active	No	No
grace.taylor@northwindtraders.example	User	Active	No	No
grace.wilson@northwindtraders.example	User	Active	No	No
hannah.patel@northwindtraders.example	User	Active	No	No
hannah.robinson@northwindtraders.example	User	Active	No	No
harry.lee@northwindtraders.example	User	Active	No	No
imogen.edwards@northwindtraders.example	User	Active	No	No
info@northwindtraders.example	Shared	Not found in the directory	No	No
isla.evans@northwindtraders.example	User	Active	No	No
jacob.hughes@northwindtraders.example	User	Active	No	Yes
leo.evans@northwindtraders.example	User	Active	No	Yes
leo.morris@northwindtraders.example	User	Active	No	No
leo.wright@northwindtraders.example	User	Active	No	Yes
maya.martin@northwindtraders.example	User	Active	No	Yes
megan.lee@northwindtraders.example	User	Active	No	No
mia.hughes@northwindtraders.example	User	Active	No	No
olivia.scott@northwindtraders.example	User	Active	No	No
olivia.smith@northwindtraders.example	User	Active	No	No
owen.taylor@northwindtraders.example	User	Active	No	No
owen.white@northwindtraders.example	User	Active	No	No
reception@northwindtraders.example	Shared	Not found in the directory	No	No
rhys.clark@northwindtraders.example	User	Active	No	Yes
rhys.moore@northwindtraders.example	User	Active	No	No
robert.hughes@northwindtraders.example medium	User	Sign-in blocked	No	No
ruby.hill@northwindtraders.example	User	Active	No	No
ruby.taylor@northwindtraders.example	User	Active	No	Yes
sophie.smith@northwindtraders.example	User	Active	No	Yes
thomas.clarke@northwindtraders.example	User	Active	No	No
zara.jackson@northwindtraders.example	User	Active	No	No

1 mailbox of people who seem to have left is not on litigation hold. A hold keeps every message, including deleted ones, after the leaver's licence is removed or the mailbox is converted; without one, mail can be deleted and is gone for good once the licence goes. If the client needs to keep a leaver's mail, put the mailbox on hold (Exchange admin centre, Recipients > Mailboxes > the mailbox > Others > Manage litigation hold) before removing the licence.

Mailbox	Type	Why it looks like a leaver	Archive	Mailbox size
robert.hughes@northwindtraders.example medium	User	Sign-in blocked	No	19.2 GB

3 mailboxes without an archive are over 80% of quota (or over 40 GB). Turning on the archive moves old mail out of the mailbox before sending stops.

Mailbox	Type	Mailbox size	Stops sending at	Used
accounts@northwindtraders.example low	Shared	44.8 GB	49.5 GB	91%
hannah.robinson@northwindtraders.example low	User	47.2 GB	49.5 GB	95%
olivia.smith@northwindtraders.example low	User	45.6 GB	49.5 GB	92%

Data from Mailboxes (3 hours ago), Users (3 hours ago), Mailbox size (3 hours ago).

Mailbox holds and archiving

Every mailbox 40

Leavers without a hold 1

Large mailboxes without an archive 3