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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 24 Jul 2026: from 7.1 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 24 Jul 2026: from 252.4 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB22 Apr 202616 Oct 2027Storage limitForecast 2027-10-16: 0.95 TB2026-04-22: 0.34 TB2026-04-27: 0.35 TB2026-05-02: 0.35 TB2026-05-07: 0.36 TB2026-05-12: 0.36 TB2026-05-17: 0.37 TB2026-05-22: 0.37 TB2026-05-27: 0.38 TB2026-06-01: 0.39 TB2026-06-06: 0.39 TB2026-06-11: 0.4 TB2026-06-16: 0.4 TB2026-06-21: 0.41 TB2026-06-26: 0.41 TB2026-07-01: 0.42 TB2026-07-06: 0.43 TB2026-07-11: 0.43 TB2026-07-16: 0.44 TB2026-07-21: 0.44 TB2026-07-24: 0.44 TB2026-07-26: 0.45 TB2026-07-31: 0.45 TB2026-08-05: 0.46 TB2026-08-07: 0.46 TB2026-08-10: 0.46 TB2026-08-14: 0.46 TB2026-08-15: 0.47 TB2026-08-20: 0.48 TB2026-08-21: 0.47 TB2026-08-25: 0.48 TB2026-08-28: 0.49 TB2026-08-30: 0.49 TB2026-09-04: 0.49 TB2026-09-09: 0.5 TB2026-09-11: 0.49 TB2026-09-14: 0.5 TB2026-09-18: 0.48 TB2026-09-19: 0.51 TB2026-09-24: 0.52 TB2026-09-25: 0.52 TB2026-09-29: 0.52 TB2026-10-02: 0.52 TB2026-10-04: 0.53 TB2026-10-09: 0.53 TB2026-10-14: 0.54 TB2026-10-16: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 0Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 2Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 0 of 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Site: https://northwindtraders.sharepoint.com/sites/financeRemove Clear filters

No rows match this filter. Show all 5

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents87.9 GB6,11942%
Engagement lettersClients / Documents51.0 GB6,71224%
ProjectsFinance / Documents44.0 GB3,11842%
PayrollClients / Documents40.8 GB4,42120%
ProjectsOperations / Documents36.6 GB6,27442%
Year endClients / Documents29.6 GB2,75414%
ArchiveFinance / Documents25.5 GB7,85824%
ProjectsMarketing / Documents23.1 GB1,38142%
ArchiveOperations / Documents21.2 GB7,40524%
ProjectsStaff Intranet / Documents18.5 GB4,42942%
TemplatesFinance / Documents14.8 GB4,27214%
ArchiveMarketing / Documents13.4 GB8,39724%
TemplatesOperations / Documents12.3 GB4,92214%
ScansFinance / Documents11.8 GB5,19011%
ArchiveStaff Intranet / Documents10.7 GB2,01524%
ScansOperations / Documents9.9 GB7,25511%
SharedFinance / Documents8.6 GB5,2448%
TemplatesMarketing / Documents7.8 GB5,72014%
SharedOperations / Documents7.1 GB5,4838%
ScansMarketing / Documents6.2 GB6,95811%
TemplatesStaff Intranet / Documents6.2 GB7,45614%
ScansStaff Intranet / Documents5.0 GB5,41611%
SharedMarketing / Documents4.5 GB6,0918%
SharedStaff Intranet / Documents3.6 GB3,8738%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone129 Apr 2024eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone111 Sep 2025ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone111 Sep 2025ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone129 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB319 Jul 2023carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB22 Aug 2026ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone111 Sep 2025ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB615 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone129 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB55 Apr 2025eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone112 Oct 2023ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB46 Aug 2026eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB317 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB318 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone129 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB24 Apr 2025ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB215 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB617 Sep 2025carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB618 Dec 2023carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone111 Sep 2025ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB513 May 2025carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB529 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB34 Nov 2022carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB424 Jul 2026eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB28 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone129 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB31 Mar 2024carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB426 Jun 2026carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB627 Jul 2024ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB227 Jan 2026ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB316 Sep 2023carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB529 Sep 2026carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB324 Apr 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB216 Jan 2026carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB65 May 2026eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB47 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB626 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone129 Apr 2024carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB328 Nov 2024eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB211 Oct 2023ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB513 Sep 2026eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB514 Feb 2025carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB324 Oct 2023ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB225 Sep 2025ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone112 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB415 Aug 2026ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB26 Aug 2026carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB421 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB66 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB62 May 2023carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB322 Jul 2026ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB33 Nov 2022carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB519 Sep 2026carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB37 Jul 2026carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone129 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB28 Jan 2025eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB227 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB526 Jan 2024eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB321 May 2025eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone112 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB424 Sep 2025carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB618 Jan 2025ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB212 Sep 2025ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB631 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB213 Sep 2023carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB411 May 2025ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB311 Mar 2026carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB520 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB325 Sep 2024ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB620 May 2025ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB515 Nov 2025carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone129 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB429 Sep 2023eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB211 Feb 2026ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB22 Apr 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB514 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB312 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone129 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB627 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone112 Oct 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB316 Nov 2025carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB411 Dec 2025carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB41 Feb 2026carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB64014 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB611 May 2025eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB326 Dec 2024carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB57 Jun 2025carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB29 May 2023carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB26 Jul 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB214 Mar 2026ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB32 Mar 2026ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB510 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB36 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB412 Jul 2024eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB62 Apr 2026carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB22 Jul 2026eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB621 Feb 2025carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone129 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB32 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB514 Jul 2023eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB64014 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB64014 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB64014 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB21211 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB64014 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB21211 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB319 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB64014 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB22 Aug 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB21211 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB615 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB55 Apr 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB46 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB64014 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB21211 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB317 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB318 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB24 Apr 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB215 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB617 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB618 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB64014 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB513 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB529 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB34 Nov 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB424 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB28 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB31 Mar 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB426 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB627 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB64014 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB227 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB316 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB529 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB21211 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB324 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB216 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB65 May 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB47 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB626 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB328 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB211 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB513 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB514 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB324 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB225 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB415 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB26 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB421 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB21211 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB66 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB62 May 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB322 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB33 Nov 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB519 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB37 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB28 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB227 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB526 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB321 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB424 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB618 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB64014 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB212 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB631 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB213 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB411 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB311 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB520 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB21211 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB325 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB620 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB515 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB429 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB211 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB22 Apr 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB514 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB312 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB627 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB316 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB411 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB41 Feb 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB611 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB326 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB57 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB64014 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB21211 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB29 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB26 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB214 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB32 Mar 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB510 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB36 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB412 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB62 Apr 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB22 Jul 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB621 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB32 Oct 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB514 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB420 Jan 2023

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GB29 Apr 2024eve.sinclair@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GB29 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB19 Jul 2023carl.jensen@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB15 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GB29 Apr 2024carl.jensen@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GB12 Oct 2023ann.patel@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB17 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB18 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GB29 Apr 2024carl.jensen@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB15 Oct 2022carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB18 Dec 2023carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB29 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB4 Nov 2022carl.jensen@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB8 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GB29 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB1 Mar 2024carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB27 Jul 2024ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB16 Sep 2023carl.jensen@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB7 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB26 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GB29 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB11 Oct 2023ann.patel@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB24 Oct 2023ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GB12 Oct 2023carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB21 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB6 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB2 May 2023carol.mendes@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB3 Nov 2022carol.mendes@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GB29 Apr 2024carol.mendes@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB27 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB26 Jan 2024eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GB12 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB31 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB13 Sep 2023carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB20 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB25 Sep 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GB29 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB29 Sep 2023eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB2 Apr 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB14 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB12 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GB29 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB27 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GB12 Oct 2023ann.patel@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB9 May 2023carol.mendes@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB10 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB6 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB12 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GB29 Apr 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB14 Jul 2023eve.sinclair@northwindtraders.example
Projects/Recording 2021-03.mp4Operations / Documents1.7 GB20 Jan 2023eve.sinclair@northwindtraders.example
Year end/Scans 2023-05.zipClients / Documents1.6 GB27 Jan 2024carl.jensen@northwindtraders.example
Projects/Projects export.pstMarketing / Documents1.6 GB12 Oct 2023eve.sinclair@northwindtraders.example
Archive/Photos 2024-06.zipOperations / Documents1.6 GB7 Aug 2024carl.jensen@northwindtraders.example
Year end/Export 2022-04.zipClients / Documents1.5 GB22 May 2023carl.jensen@northwindtraders.example
Projects/Recording 2019-07.mp4Marketing / Documents1.5 GB10 Mar 2023eve.sinclair@northwindtraders.example
Archive/Recording 2021-03.mp4Finance / Documents1.5 GB21 Dec 2023carl.jensen@northwindtraders.example
Archive/Export 2024-12.zipMarketing / Documents1.5 GB8 Jun 2024ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipStaff Intranet / Documents1.5 GB2 Apr 2024eve.sinclair@northwindtraders.example
Templates/Templates archive.zipMarketing / Documents1.4 GB29 Apr 2024ann.patel@northwindtraders.example
Projects/Scans 2019-01.zipOperations / Documents1.4 GB4 Mar 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipStaff Intranet / Documents1.4 GB25 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2022-04.zipOperations / Documents1.4 GB27 Sep 2023carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipMarketing / Documents1.3 GB16 Jan 2023carol.mendes@northwindtraders.example
Projects/Projects export.pstStaff Intranet / Documents1.3 GB12 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipMarketing / Documents1.3 GB15 Sep 2022eve.sinclair@northwindtraders.example
Projects/Export 2020-08.zipStaff Intranet / Documents1.3 GB14 Aug 2023eve.sinclair@northwindtraders.example
Year end/Photos 2020-02.zipClients / Documents1.2 GB4 Apr 2023ann.patel@northwindtraders.example
Archive/Scans 2021-09.zipMarketing / Documents1.2 GB26 Apr 2024eve.sinclair@northwindtraders.example
Templates/Recording 2023-11.mp4Finance / Documents1.2 GB23 May 2024carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Staff Intranet / Documents1.2 GB8 May 2023eve.sinclair@northwindtraders.example
Templates/Photos 2022-10.zipFinance / Documents1.2 GB23 Jan 2023ann.patel@northwindtraders.example
Scans/Scans archive.zipMarketing / Documents1.1 GB29 Apr 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipStaff Intranet / Documents1.1 GB29 Apr 2024ann.patel@northwindtraders.example
Year end/Scans 2019-01.zipClients / Documents1.1 GB13 May 2024ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Marketing / Documents1.1 GB8 Sep 2023ann.patel@northwindtraders.example
Templates/Export 2024-12.zipOperations / Documents1.1 GB16 Mar 2023ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipStaff Intranet / Documents1.1 GB16 Dec 2022eve.sinclair@northwindtraders.example
Scans/Export 2024-12.zipFinance / Documents1.0 GB10 Jul 2023ann.patel@northwindtraders.example
Templates/Templates export.pstFinance / Documents1.0 GB12 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipStaff Intranet / Documents1.0 GB24 May 2024ann.patel@northwindtraders.example
Templates/Export 2020-08.zipFinance / Documents1.0 GB17 Nov 2022eve.sinclair@northwindtraders.example
Archive/Scans 2019-01.zipOperations / Documents1021.9 MB6 Oct 2023ann.patel@northwindtraders.example
Scans/Recording 2023-11.mp4Finance / Documents1006.3 MB24 Feb 2024ann.patel@northwindtraders.example
Templates/Recording 2019-07.mp4Finance / Documents981.0 MB24 Jun 2023eve.sinclair@northwindtraders.example
Projects/Export 2022-04.zipStaff Intranet / Documents969.5 MB29 Oct 2022eve.sinclair@northwindtraders.example
Shared/Export 2024-12.zipFinance / Documents963.3 MB11 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2020-08.zipStaff Intranet / Documents955.4 MB30 Jul 2024eve.sinclair@northwindtraders.example
Scans/Photos 2022-10.zipFinance / Documents951.1 MB21 Mar 2023carol.mendes@northwindtraders.example
Templates/Scans 2021-09.zipOperations / Documents931.5 MB30 Aug 2024carol.mendes@northwindtraders.example
Scans/Scans archive.zipStaff Intranet / Documents919.5 MB29 Apr 2024ann.patel@northwindtraders.example
Shared/Recording 2023-11.mp4Finance / Documents913.3 MB15 Sep 2024carol.mendes@northwindtraders.example
Scans/Scans 2021-09.zipFinance / Documents896.0 MB5 Dec 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Staff Intranet / Documents892.7 MB10 Mar 2023ann.patel@northwindtraders.example
Scans/Export 2024-12.zipOperations / Documents883.8 MB3 Jul 2024carl.jensen@northwindtraders.example
Templates/Templates export.pstOperations / Documents882.8 MB12 Oct 2023ann.patel@northwindtraders.example
Archive/Export 2022-04.zipMarketing / Documents881.0 MB22 Jan 2023ann.patel@northwindtraders.example
Shared/Photos 2022-10.zipFinance / Documents863.2 MB3 Oct 2023carol.mendes@northwindtraders.example
Scans/Scans export.pstFinance / Documents849.1 MB12 Oct 2023carl.jensen@northwindtraders.example
Templates/Scans 2023-05.zipFinance / Documents843.3 MB12 Oct 2024ann.patel@northwindtraders.example

Libraries 2 of 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

Last change: older than a yearRemove Clear filters
LibrarySizeCurrent filesOlder versionsHighest versionLast change
Clients / Preservation Hold Library medium24.2 GB24.2 GB0 bytes111 Sep 2025
Finance / Preservation Hold Library medium12.1 GB12.1 GB0 bytes111 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB4 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB13 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB4 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB12 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB13 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB4 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB12 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB13 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB12 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB6 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().