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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 23 Jul 2026: from 7.1 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 23 Jul 2026: from 252.4 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB21 Apr 202615 Oct 2027Storage limitForecast 2027-10-15: 0.95 TB2026-04-21: 0.34 TB2026-04-26: 0.35 TB2026-05-01: 0.35 TB2026-05-06: 0.36 TB2026-05-11: 0.36 TB2026-05-16: 0.37 TB2026-05-21: 0.37 TB2026-05-26: 0.38 TB2026-05-31: 0.39 TB2026-06-05: 0.39 TB2026-06-10: 0.4 TB2026-06-15: 0.4 TB2026-06-20: 0.41 TB2026-06-25: 0.41 TB2026-06-30: 0.42 TB2026-07-05: 0.43 TB2026-07-10: 0.43 TB2026-07-15: 0.44 TB2026-07-20: 0.44 TB2026-07-23: 0.44 TB2026-07-25: 0.45 TB2026-07-30: 0.45 TB2026-08-04: 0.46 TB2026-08-06: 0.46 TB2026-08-09: 0.46 TB2026-08-13: 0.46 TB2026-08-14: 0.47 TB2026-08-19: 0.48 TB2026-08-20: 0.47 TB2026-08-24: 0.48 TB2026-08-27: 0.49 TB2026-08-29: 0.49 TB2026-09-03: 0.49 TB2026-09-08: 0.5 TB2026-09-10: 0.49 TB2026-09-13: 0.5 TB2026-09-17: 0.48 TB2026-09-18: 0.51 TB2026-09-23: 0.52 TB2026-09-24: 0.52 TB2026-09-28: 0.52 TB2026-10-01: 0.52 TB2026-10-03: 0.53 TB2026-10-08: 0.53 TB2026-10-13: 0.54 TB2026-10-15: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 5Largest folders 5Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 5Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients242.5 GB
  2. Finance121.2 GB
  3. Operations88.2 GB
  4. Marketing55.1 GB
  5. Staff Intranet44.1 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients242.5 GB191.7 GB17.7 GB4.0 GB114.4 GBTenant storage13 Oct 2026
Finance121.2 GB96.7 GB8.0 GB2.0 GB60.3 GBTenant storage13 Oct 2026
Operations88.2 GB80.5 GB6.6 GB1.0 GB48.9 GBTenant storage13 Oct 2026
Marketing55.1 GB50.9 GB4.2 GB0 bytes29.2 GBTenant storage13 Oct 2026
Staff Intranet44.1 GB40.7 GB3.3 GB0 bytes27.1 GBTenant storage13 Oct 2026

Largest folders 5 of 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

Location: Operations / DocumentsRemove Clear filters
FolderSizeFilesShare of library
Projects36.6 GB6,27442%
Archive21.2 GB7,40524%
Templates12.3 GB4,92214%
Scans9.9 GB7,25511%
Shared7.1 GB5,4838%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone128 Apr 2024eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone110 Sep 2025ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone110 Sep 2025ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone128 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB318 Jul 2023carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB21 Aug 2026ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone110 Sep 2025ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB614 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone128 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB54 Apr 2025eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone111 Oct 2023ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB45 Aug 2026eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB316 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB317 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone128 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB23 Apr 2025ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB214 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB616 Sep 2025carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB617 Dec 2023carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone110 Sep 2025ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB512 May 2025carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB528 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB33 Nov 2022carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB423 Jul 2026eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB27 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone128 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB329 Feb 2024carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB425 Jun 2026carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB626 Jul 2024ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB226 Jan 2026ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB315 Sep 2023carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB528 Sep 2026carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB323 Apr 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB215 Jan 2026carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB64 May 2026eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB46 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB625 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone128 Apr 2024carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB327 Nov 2024eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB210 Oct 2023ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB512 Sep 2026eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB513 Feb 2025carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB323 Oct 2023ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB224 Sep 2025ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone111 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB414 Aug 2026ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB25 Aug 2026carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB420 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB65 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB61 May 2023carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB321 Jul 2026ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB32 Nov 2022carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB518 Sep 2026carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB36 Jul 2026carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone128 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB27 Jan 2025eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB226 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB525 Jan 2024eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB320 May 2025eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone111 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB423 Sep 2025carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB617 Jan 2025ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB211 Sep 2025ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB630 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB212 Sep 2023carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB410 May 2025ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB310 Mar 2026carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB519 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB324 Sep 2024ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB619 May 2025ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB514 Nov 2025carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone128 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB428 Sep 2023eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB210 Feb 2026ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB21 Apr 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB513 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB311 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone128 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB626 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone111 Oct 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB315 Nov 2025carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB410 Dec 2025carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB431 Jan 2026carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB64013 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB610 May 2025eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB325 Dec 2024carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB56 Jun 2025carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB28 May 2023carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB25 Jul 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB213 Mar 2026ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB31 Mar 2026ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB59 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB35 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB411 Jul 2024eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB61 Apr 2026carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB21 Jul 2026eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB620 Feb 2025carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone128 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB31 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB513 Jul 2023eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB64013 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB64013 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB64013 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB21210 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB64013 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB21210 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB318 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB64013 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB21 Aug 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB21210 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB614 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB54 Apr 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB45 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB64013 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB21210 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB316 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB317 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB23 Apr 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB214 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB616 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB617 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB64013 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB512 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB528 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB33 Nov 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB423 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB27 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB329 Feb 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB425 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB626 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB64013 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB226 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB315 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB528 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB21210 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB323 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB215 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB64 May 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB46 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB625 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB327 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB210 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB512 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB513 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB323 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB224 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB414 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB25 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB420 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB21210 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB65 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB61 May 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB321 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB32 Nov 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB518 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB36 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB27 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB226 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB525 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB320 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB423 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB617 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB64013 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB211 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB630 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB212 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB410 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB310 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB519 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB21210 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB324 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB619 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB514 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB428 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB210 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB21 Apr 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB513 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB311 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB626 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB315 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB410 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB431 Jan 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB610 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB325 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB56 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB64013 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB21210 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB28 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB25 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB213 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB31 Mar 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB59 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB35 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB411 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB61 Apr 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB21 Jul 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB620 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB31 Oct 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB513 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB419 Jan 2023

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GB28 Apr 2024eve.sinclair@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GB28 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB18 Jul 2023carl.jensen@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB14 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GB28 Apr 2024carl.jensen@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GB11 Oct 2023ann.patel@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB16 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB17 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GB28 Apr 2024carl.jensen@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB14 Oct 2022carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB17 Dec 2023carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB28 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB3 Nov 2022carl.jensen@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB7 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GB28 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB29 Feb 2024carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB26 Jul 2024ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB15 Sep 2023carl.jensen@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB6 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB25 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GB28 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB10 Oct 2023ann.patel@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB23 Oct 2023ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GB11 Oct 2023carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB20 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB5 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB1 May 2023carol.mendes@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB2 Nov 2022carol.mendes@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GB28 Apr 2024carol.mendes@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB26 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB25 Jan 2024eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GB11 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB30 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB12 Sep 2023carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB19 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB24 Sep 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GB28 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB28 Sep 2023eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB1 Apr 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB13 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB11 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GB28 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB26 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GB11 Oct 2023ann.patel@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB8 May 2023carol.mendes@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB9 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB5 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB11 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GB28 Apr 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB13 Jul 2023eve.sinclair@northwindtraders.example
Projects/Recording 2021-03.mp4Operations / Documents1.7 GB19 Jan 2023eve.sinclair@northwindtraders.example
Year end/Scans 2023-05.zipClients / Documents1.6 GB26 Jan 2024carl.jensen@northwindtraders.example
Projects/Projects export.pstMarketing / Documents1.6 GB11 Oct 2023eve.sinclair@northwindtraders.example
Archive/Photos 2024-06.zipOperations / Documents1.6 GB6 Aug 2024carl.jensen@northwindtraders.example
Year end/Export 2022-04.zipClients / Documents1.5 GB21 May 2023carl.jensen@northwindtraders.example
Projects/Recording 2019-07.mp4Marketing / Documents1.5 GB9 Mar 2023eve.sinclair@northwindtraders.example
Archive/Recording 2021-03.mp4Finance / Documents1.5 GB20 Dec 2023carl.jensen@northwindtraders.example
Archive/Export 2024-12.zipMarketing / Documents1.5 GB7 Jun 2024ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipStaff Intranet / Documents1.5 GB1 Apr 2024eve.sinclair@northwindtraders.example
Templates/Templates archive.zipMarketing / Documents1.4 GB28 Apr 2024ann.patel@northwindtraders.example
Projects/Scans 2019-01.zipOperations / Documents1.4 GB3 Mar 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipStaff Intranet / Documents1.4 GB24 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2022-04.zipOperations / Documents1.4 GB26 Sep 2023carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipMarketing / Documents1.3 GB15 Jan 2023carol.mendes@northwindtraders.example
Projects/Projects export.pstStaff Intranet / Documents1.3 GB11 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipMarketing / Documents1.3 GB14 Sep 2022eve.sinclair@northwindtraders.example
Projects/Export 2020-08.zipStaff Intranet / Documents1.3 GB13 Aug 2023eve.sinclair@northwindtraders.example
Year end/Photos 2020-02.zipClients / Documents1.2 GB3 Apr 2023ann.patel@northwindtraders.example
Archive/Scans 2021-09.zipMarketing / Documents1.2 GB25 Apr 2024eve.sinclair@northwindtraders.example
Templates/Recording 2023-11.mp4Finance / Documents1.2 GB22 May 2024carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Staff Intranet / Documents1.2 GB7 May 2023eve.sinclair@northwindtraders.example
Templates/Photos 2022-10.zipFinance / Documents1.2 GB22 Jan 2023ann.patel@northwindtraders.example
Scans/Scans archive.zipMarketing / Documents1.1 GB28 Apr 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipStaff Intranet / Documents1.1 GB28 Apr 2024ann.patel@northwindtraders.example
Year end/Scans 2019-01.zipClients / Documents1.1 GB12 May 2024ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Marketing / Documents1.1 GB7 Sep 2023ann.patel@northwindtraders.example
Templates/Export 2024-12.zipOperations / Documents1.1 GB15 Mar 2023ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipStaff Intranet / Documents1.1 GB15 Dec 2022eve.sinclair@northwindtraders.example
Scans/Export 2024-12.zipFinance / Documents1.0 GB9 Jul 2023ann.patel@northwindtraders.example
Templates/Templates export.pstFinance / Documents1.0 GB11 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipStaff Intranet / Documents1.0 GB23 May 2024ann.patel@northwindtraders.example
Templates/Export 2020-08.zipFinance / Documents1.0 GB16 Nov 2022eve.sinclair@northwindtraders.example
Archive/Scans 2019-01.zipOperations / Documents1021.9 MB5 Oct 2023ann.patel@northwindtraders.example
Scans/Recording 2023-11.mp4Finance / Documents1006.3 MB23 Feb 2024ann.patel@northwindtraders.example
Templates/Recording 2019-07.mp4Finance / Documents981.0 MB23 Jun 2023eve.sinclair@northwindtraders.example
Projects/Export 2022-04.zipStaff Intranet / Documents969.5 MB28 Oct 2022eve.sinclair@northwindtraders.example
Shared/Export 2024-12.zipFinance / Documents963.3 MB10 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2020-08.zipStaff Intranet / Documents955.4 MB29 Jul 2024eve.sinclair@northwindtraders.example
Scans/Photos 2022-10.zipFinance / Documents951.1 MB20 Mar 2023carol.mendes@northwindtraders.example
Templates/Scans 2021-09.zipOperations / Documents931.5 MB29 Aug 2024carol.mendes@northwindtraders.example
Scans/Scans archive.zipStaff Intranet / Documents919.5 MB28 Apr 2024ann.patel@northwindtraders.example
Shared/Recording 2023-11.mp4Finance / Documents913.3 MB14 Sep 2024carol.mendes@northwindtraders.example
Scans/Scans 2021-09.zipFinance / Documents896.0 MB4 Dec 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Staff Intranet / Documents892.7 MB9 Mar 2023ann.patel@northwindtraders.example
Scans/Export 2024-12.zipOperations / Documents883.8 MB2 Jul 2024carl.jensen@northwindtraders.example
Templates/Templates export.pstOperations / Documents882.8 MB11 Oct 2023ann.patel@northwindtraders.example
Archive/Export 2022-04.zipMarketing / Documents881.0 MB21 Jan 2023ann.patel@northwindtraders.example
Shared/Photos 2022-10.zipFinance / Documents863.2 MB2 Oct 2023carol.mendes@northwindtraders.example
Scans/Scans export.pstFinance / Documents849.1 MB11 Oct 2023carl.jensen@northwindtraders.example
Templates/Scans 2023-05.zipFinance / Documents843.3 MB11 Oct 2024ann.patel@northwindtraders.example

Libraries 5 of 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

Last change: in the last 30 daysRemove Clear filters
LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Documents209.4 GB191.7 GB17.7 GB5664013 Oct 2026
Finance / Documents104.7 GB96.7 GB8.0 GB7064013 Oct 2026
Operations / Documents87.2 GB80.5 GB6.6 GB7064013 Oct 2026
Marketing / Documents55.1 GB50.9 GB4.2 GB7064013 Oct 2026
Staff Intranet / Documents44.1 GB40.7 GB3.3 GB7064013 Oct 2026

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB3 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB12 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB3 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB11 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB12 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB3 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB11 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB12 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB11 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB5 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().