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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 20 Jul 2026: from 7.1 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 20 Jul 2026: from 252.4 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB18 Apr 202612 Oct 2027Storage limitForecast 2027-10-12: 0.95 TB2026-04-18: 0.34 TB2026-04-23: 0.35 TB2026-04-28: 0.35 TB2026-05-03: 0.36 TB2026-05-08: 0.36 TB2026-05-13: 0.37 TB2026-05-18: 0.37 TB2026-05-23: 0.38 TB2026-05-28: 0.39 TB2026-06-02: 0.39 TB2026-06-07: 0.4 TB2026-06-12: 0.4 TB2026-06-17: 0.41 TB2026-06-22: 0.41 TB2026-06-27: 0.42 TB2026-07-02: 0.43 TB2026-07-07: 0.43 TB2026-07-12: 0.44 TB2026-07-17: 0.44 TB2026-07-20: 0.44 TB2026-07-22: 0.45 TB2026-07-27: 0.45 TB2026-08-01: 0.46 TB2026-08-03: 0.46 TB2026-08-06: 0.46 TB2026-08-10: 0.46 TB2026-08-11: 0.47 TB2026-08-16: 0.48 TB2026-08-17: 0.47 TB2026-08-21: 0.48 TB2026-08-24: 0.49 TB2026-08-26: 0.49 TB2026-08-31: 0.49 TB2026-09-05: 0.5 TB2026-09-07: 0.49 TB2026-09-10: 0.5 TB2026-09-14: 0.48 TB2026-09-15: 0.51 TB2026-09-20: 0.52 TB2026-09-21: 0.52 TB2026-09-25: 0.52 TB2026-09-28: 0.52 TB2026-09-30: 0.53 TB2026-10-05: 0.53 TB2026-10-10: 0.54 TB2026-10-12: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 0Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 5Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 0 of 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Site: https://northwindtraders.sharepoint.com/sites/financeRemove Clear filters

No rows match this filter. Show all 5

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents87.9 GB6,11942%
Engagement lettersClients / Documents51.0 GB6,71224%
ProjectsFinance / Documents44.0 GB3,11842%
PayrollClients / Documents40.8 GB4,42120%
ProjectsOperations / Documents36.6 GB6,27442%
Year endClients / Documents29.6 GB2,75414%
ArchiveFinance / Documents25.5 GB7,85824%
ProjectsMarketing / Documents23.1 GB1,38142%
ArchiveOperations / Documents21.2 GB7,40524%
ProjectsStaff Intranet / Documents18.5 GB4,42942%
TemplatesFinance / Documents14.8 GB4,27214%
ArchiveMarketing / Documents13.4 GB8,39724%
TemplatesOperations / Documents12.3 GB4,92214%
ScansFinance / Documents11.8 GB5,19011%
ArchiveStaff Intranet / Documents10.7 GB2,01524%
ScansOperations / Documents9.9 GB7,25511%
SharedFinance / Documents8.6 GB5,2448%
TemplatesMarketing / Documents7.8 GB5,72014%
SharedOperations / Documents7.1 GB5,4838%
ScansMarketing / Documents6.2 GB6,95811%
TemplatesStaff Intranet / Documents6.2 GB7,45614%
ScansStaff Intranet / Documents5.0 GB5,41611%
SharedMarketing / Documents4.5 GB6,0918%
SharedStaff Intranet / Documents3.6 GB3,8738%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone125 Apr 2024eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone17 Sep 2025ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone17 Sep 2025ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone125 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB315 Jul 2023carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB229 Jul 2026ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone17 Sep 2025ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB611 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone125 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB51 Apr 2025eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone18 Oct 2023ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB42 Aug 2026eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB313 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB314 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone125 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB231 Mar 2025ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB211 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB613 Sep 2025carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB614 Dec 2023carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone17 Sep 2025ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB59 May 2025carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB525 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB331 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB420 Jul 2026eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB24 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone125 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB326 Feb 2024carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB422 Jun 2026carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB623 Jul 2024ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB223 Jan 2026ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB312 Sep 2023carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB525 Sep 2026carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB320 Apr 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB212 Jan 2026carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB61 May 2026eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB43 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB622 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone125 Apr 2024carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB324 Nov 2024eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB27 Oct 2023ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB59 Sep 2026eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB510 Feb 2025carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB320 Oct 2023ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB221 Sep 2025ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone18 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB411 Aug 2026ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB22 Aug 2026carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB417 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB62 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB628 Apr 2023carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB318 Jul 2026ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB330 Oct 2022carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB515 Sep 2026carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB33 Jul 2026carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone125 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB24 Jan 2025eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB223 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB522 Jan 2024eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB317 May 2025eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone18 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB420 Sep 2025carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB614 Jan 2025ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB28 Sep 2025ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB627 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB29 Sep 2023carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB47 May 2025ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB37 Mar 2026carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB516 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB321 Sep 2024ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB616 May 2025ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB511 Nov 2025carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone125 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB425 Sep 2023eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB27 Feb 2026ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB229 Mar 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB510 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB38 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone125 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB623 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone18 Oct 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB312 Nov 2025carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB47 Dec 2025carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB428 Jan 2026carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB64010 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB67 May 2025eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB322 Dec 2024carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB53 Jun 2025carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB25 May 2023carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB22 Jul 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB210 Mar 2026ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB326 Feb 2026ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB56 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB32 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB48 Jul 2024eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB629 Mar 2026carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB228 Jun 2026eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB617 Feb 2025carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone125 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB328 Sep 2026ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB510 Jul 2023eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB64010 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB64010 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB64010 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB2127 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB64010 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB2127 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB315 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB64010 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB229 Jul 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB2127 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB611 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB51 Apr 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB42 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB64010 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB2127 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB313 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB314 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB231 Mar 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB211 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB613 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB614 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB64010 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB59 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB525 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB331 Oct 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB420 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB24 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB326 Feb 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB422 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB623 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB64010 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB223 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB312 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB525 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB2127 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB320 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB212 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB61 May 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB43 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB622 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB324 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB27 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB59 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB510 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB320 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB221 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB411 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB22 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB417 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB2127 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB62 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB628 Apr 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB318 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB330 Oct 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB515 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB33 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB24 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB223 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB522 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB317 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB420 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB614 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB64010 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB28 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB627 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB29 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB47 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB37 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB516 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB2127 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB321 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB616 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB511 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB425 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB27 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB229 Mar 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB510 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB38 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB623 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB312 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB47 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB428 Jan 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB67 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB322 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB53 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB64010 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB2127 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB25 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB22 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB210 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB326 Feb 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB56 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB32 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB48 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB629 Mar 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB228 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB617 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB328 Sep 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB510 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB416 Jan 2023

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GB25 Apr 2024eve.sinclair@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GB25 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB15 Jul 2023carl.jensen@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB11 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GB25 Apr 2024carl.jensen@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GB8 Oct 2023ann.patel@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB13 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB14 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GB25 Apr 2024carl.jensen@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB11 Oct 2022carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB14 Dec 2023carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB25 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB31 Oct 2022carl.jensen@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB4 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GB25 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB26 Feb 2024carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB23 Jul 2024ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB12 Sep 2023carl.jensen@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB3 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB22 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GB25 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB7 Oct 2023ann.patel@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB20 Oct 2023ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GB8 Oct 2023carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB17 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB2 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB28 Apr 2023carol.mendes@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB30 Oct 2022carol.mendes@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GB25 Apr 2024carol.mendes@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB23 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB22 Jan 2024eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GB8 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB27 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB9 Sep 2023carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB16 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB21 Sep 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GB25 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB25 Sep 2023eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB29 Mar 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB10 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB8 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GB25 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB23 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GB8 Oct 2023ann.patel@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB5 May 2023carol.mendes@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB6 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB2 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB8 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GB25 Apr 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB10 Jul 2023eve.sinclair@northwindtraders.example
Projects/Recording 2021-03.mp4Operations / Documents1.7 GB16 Jan 2023eve.sinclair@northwindtraders.example
Year end/Scans 2023-05.zipClients / Documents1.6 GB23 Jan 2024carl.jensen@northwindtraders.example
Projects/Projects export.pstMarketing / Documents1.6 GB8 Oct 2023eve.sinclair@northwindtraders.example
Archive/Photos 2024-06.zipOperations / Documents1.6 GB3 Aug 2024carl.jensen@northwindtraders.example
Year end/Export 2022-04.zipClients / Documents1.5 GB18 May 2023carl.jensen@northwindtraders.example
Projects/Recording 2019-07.mp4Marketing / Documents1.5 GB6 Mar 2023eve.sinclair@northwindtraders.example
Archive/Recording 2021-03.mp4Finance / Documents1.5 GB17 Dec 2023carl.jensen@northwindtraders.example
Archive/Export 2024-12.zipMarketing / Documents1.5 GB4 Jun 2024ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipStaff Intranet / Documents1.5 GB29 Mar 2024eve.sinclair@northwindtraders.example
Templates/Templates archive.zipMarketing / Documents1.4 GB25 Apr 2024ann.patel@northwindtraders.example
Projects/Scans 2019-01.zipOperations / Documents1.4 GB29 Feb 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipStaff Intranet / Documents1.4 GB21 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2022-04.zipOperations / Documents1.4 GB23 Sep 2023carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipMarketing / Documents1.3 GB12 Jan 2023carol.mendes@northwindtraders.example
Projects/Projects export.pstStaff Intranet / Documents1.3 GB8 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipMarketing / Documents1.3 GB11 Sep 2022eve.sinclair@northwindtraders.example
Projects/Export 2020-08.zipStaff Intranet / Documents1.3 GB10 Aug 2023eve.sinclair@northwindtraders.example
Year end/Photos 2020-02.zipClients / Documents1.2 GB31 Mar 2023ann.patel@northwindtraders.example
Archive/Scans 2021-09.zipMarketing / Documents1.2 GB22 Apr 2024eve.sinclair@northwindtraders.example
Templates/Recording 2023-11.mp4Finance / Documents1.2 GB19 May 2024carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Staff Intranet / Documents1.2 GB4 May 2023eve.sinclair@northwindtraders.example
Templates/Photos 2022-10.zipFinance / Documents1.2 GB19 Jan 2023ann.patel@northwindtraders.example
Scans/Scans archive.zipMarketing / Documents1.1 GB25 Apr 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipStaff Intranet / Documents1.1 GB25 Apr 2024ann.patel@northwindtraders.example
Year end/Scans 2019-01.zipClients / Documents1.1 GB9 May 2024ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Marketing / Documents1.1 GB4 Sep 2023ann.patel@northwindtraders.example
Templates/Export 2024-12.zipOperations / Documents1.1 GB12 Mar 2023ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipStaff Intranet / Documents1.1 GB12 Dec 2022eve.sinclair@northwindtraders.example
Scans/Export 2024-12.zipFinance / Documents1.0 GB6 Jul 2023ann.patel@northwindtraders.example
Templates/Templates export.pstFinance / Documents1.0 GB8 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipStaff Intranet / Documents1.0 GB20 May 2024ann.patel@northwindtraders.example
Templates/Export 2020-08.zipFinance / Documents1.0 GB13 Nov 2022eve.sinclair@northwindtraders.example
Archive/Scans 2019-01.zipOperations / Documents1021.9 MB2 Oct 2023ann.patel@northwindtraders.example
Scans/Recording 2023-11.mp4Finance / Documents1006.3 MB20 Feb 2024ann.patel@northwindtraders.example
Templates/Recording 2019-07.mp4Finance / Documents981.0 MB20 Jun 2023eve.sinclair@northwindtraders.example
Projects/Export 2022-04.zipStaff Intranet / Documents969.5 MB25 Oct 2022eve.sinclair@northwindtraders.example
Shared/Export 2024-12.zipFinance / Documents963.3 MB7 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2020-08.zipStaff Intranet / Documents955.4 MB26 Jul 2024eve.sinclair@northwindtraders.example
Scans/Photos 2022-10.zipFinance / Documents951.1 MB17 Mar 2023carol.mendes@northwindtraders.example
Templates/Scans 2021-09.zipOperations / Documents931.5 MB26 Aug 2024carol.mendes@northwindtraders.example
Scans/Scans archive.zipStaff Intranet / Documents919.5 MB25 Apr 2024ann.patel@northwindtraders.example
Shared/Recording 2023-11.mp4Finance / Documents913.3 MB11 Sep 2024carol.mendes@northwindtraders.example
Scans/Scans 2021-09.zipFinance / Documents896.0 MB1 Dec 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Staff Intranet / Documents892.7 MB6 Mar 2023ann.patel@northwindtraders.example
Scans/Export 2024-12.zipOperations / Documents883.8 MB29 Jun 2024carl.jensen@northwindtraders.example
Templates/Templates export.pstOperations / Documents882.8 MB8 Oct 2023ann.patel@northwindtraders.example
Archive/Export 2022-04.zipMarketing / Documents881.0 MB18 Jan 2023ann.patel@northwindtraders.example
Shared/Photos 2022-10.zipFinance / Documents863.2 MB29 Sep 2023carol.mendes@northwindtraders.example
Scans/Scans export.pstFinance / Documents849.1 MB8 Oct 2023carl.jensen@northwindtraders.example
Templates/Scans 2023-05.zipFinance / Documents843.3 MB8 Oct 2024ann.patel@northwindtraders.example

Libraries 5 of 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

Last change: in the last 30 daysRemove Clear filters
LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Documents209.4 GB191.7 GB17.7 GB5664010 Oct 2026
Finance / Documents104.7 GB96.7 GB8.0 GB7064010 Oct 2026
Operations / Documents87.2 GB80.5 GB6.6 GB7064010 Oct 2026
Marketing / Documents55.1 GB50.9 GB4.2 GB7064010 Oct 2026
Staff Intranet / Documents44.1 GB40.7 GB3.3 GB7064010 Oct 2026

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB30 Sep 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB9 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB30 Sep 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB8 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB9 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB30 Sep 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB8 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB9 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB8 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB2 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().