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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 22 Jul 2026: from 7.1 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 22 Jul 2026: from 252.4 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB20 Apr 202614 Oct 2027Storage limitForecast 2027-10-14: 0.95 TB2026-04-20: 0.34 TB2026-04-25: 0.35 TB2026-04-30: 0.35 TB2026-05-05: 0.36 TB2026-05-10: 0.36 TB2026-05-15: 0.37 TB2026-05-20: 0.37 TB2026-05-25: 0.38 TB2026-05-30: 0.39 TB2026-06-04: 0.39 TB2026-06-09: 0.4 TB2026-06-14: 0.4 TB2026-06-19: 0.41 TB2026-06-24: 0.41 TB2026-06-29: 0.42 TB2026-07-04: 0.43 TB2026-07-09: 0.43 TB2026-07-14: 0.44 TB2026-07-19: 0.44 TB2026-07-22: 0.44 TB2026-07-24: 0.45 TB2026-07-29: 0.45 TB2026-08-03: 0.46 TB2026-08-05: 0.46 TB2026-08-08: 0.46 TB2026-08-12: 0.46 TB2026-08-13: 0.47 TB2026-08-18: 0.48 TB2026-08-19: 0.47 TB2026-08-23: 0.48 TB2026-08-26: 0.49 TB2026-08-28: 0.49 TB2026-09-02: 0.49 TB2026-09-07: 0.5 TB2026-09-09: 0.49 TB2026-09-12: 0.5 TB2026-09-16: 0.48 TB2026-09-17: 0.51 TB2026-09-22: 0.52 TB2026-09-23: 0.52 TB2026-09-27: 0.52 TB2026-09-30: 0.52 TB2026-10-02: 0.53 TB2026-10-07: 0.53 TB2026-10-12: 0.54 TB2026-10-14: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 5Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 20Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients242.5 GB
  2. Finance121.2 GB
  3. Operations88.2 GB
  4. Marketing55.1 GB
  5. Staff Intranet44.1 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients242.5 GB191.7 GB17.7 GB4.0 GB114.4 GBTenant storage12 Oct 2026
Finance121.2 GB96.7 GB8.0 GB2.0 GB60.3 GBTenant storage12 Oct 2026
Operations88.2 GB80.5 GB6.6 GB1.0 GB48.9 GBTenant storage12 Oct 2026
Marketing55.1 GB50.9 GB4.2 GB0 bytes29.2 GBTenant storage12 Oct 2026
Staff Intranet44.1 GB40.7 GB3.3 GB0 bytes27.1 GBTenant storage12 Oct 2026

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents87.9 GB6,11942%
Engagement lettersClients / Documents51.0 GB6,71224%
ProjectsFinance / Documents44.0 GB3,11842%
PayrollClients / Documents40.8 GB4,42120%
ProjectsOperations / Documents36.6 GB6,27442%
Year endClients / Documents29.6 GB2,75414%
ArchiveFinance / Documents25.5 GB7,85824%
ProjectsMarketing / Documents23.1 GB1,38142%
ArchiveOperations / Documents21.2 GB7,40524%
ProjectsStaff Intranet / Documents18.5 GB4,42942%
TemplatesFinance / Documents14.8 GB4,27214%
ArchiveMarketing / Documents13.4 GB8,39724%
TemplatesOperations / Documents12.3 GB4,92214%
ScansFinance / Documents11.8 GB5,19011%
ArchiveStaff Intranet / Documents10.7 GB2,01524%
ScansOperations / Documents9.9 GB7,25511%
SharedFinance / Documents8.6 GB5,2448%
TemplatesMarketing / Documents7.8 GB5,72014%
SharedOperations / Documents7.1 GB5,4838%
ScansMarketing / Documents6.2 GB6,95811%
TemplatesStaff Intranet / Documents6.2 GB7,45614%
ScansStaff Intranet / Documents5.0 GB5,41611%
SharedMarketing / Documents4.5 GB6,0918%
SharedStaff Intranet / Documents3.6 GB3,8738%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone127 Apr 2024eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone19 Sep 2025ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone19 Sep 2025ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone127 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB317 Jul 2023carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB231 Jul 2026ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone19 Sep 2025ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB613 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone127 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB53 Apr 2025eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone110 Oct 2023ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB44 Aug 2026eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB315 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB316 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone127 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB22 Apr 2025ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB213 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB615 Sep 2025carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB616 Dec 2023carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone19 Sep 2025ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB511 May 2025carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB527 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB32 Nov 2022carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB422 Jul 2026eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB26 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone127 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB328 Feb 2024carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB424 Jun 2026carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB625 Jul 2024ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB225 Jan 2026ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB314 Sep 2023carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB527 Sep 2026carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB322 Apr 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB214 Jan 2026carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB63 May 2026eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB45 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB624 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone127 Apr 2024carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB326 Nov 2024eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB29 Oct 2023ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB511 Sep 2026eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB512 Feb 2025carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB322 Oct 2023ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB223 Sep 2025ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone110 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB413 Aug 2026ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB24 Aug 2026carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB419 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB64 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB630 Apr 2023carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB320 Jul 2026ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB31 Nov 2022carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB517 Sep 2026carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB35 Jul 2026carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone127 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB26 Jan 2025eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB225 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB524 Jan 2024eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB319 May 2025eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone110 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB422 Sep 2025carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB616 Jan 2025ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB210 Sep 2025ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB629 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB211 Sep 2023carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB49 May 2025ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB39 Mar 2026carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB518 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB323 Sep 2024ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB618 May 2025ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB513 Nov 2025carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone127 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB427 Sep 2023eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB29 Feb 2026ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB231 Mar 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB512 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB310 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone127 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB625 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone110 Oct 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB314 Nov 2025carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB49 Dec 2025carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB430 Jan 2026carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB64012 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB69 May 2025eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB324 Dec 2024carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB55 Jun 2025carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB27 May 2023carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB24 Jul 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB212 Mar 2026ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB328 Feb 2026ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB58 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB34 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB410 Jul 2024eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB631 Mar 2026carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB230 Jun 2026eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB619 Feb 2025carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone127 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB330 Sep 2026ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB512 Jul 2023eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB64012 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB64012 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB64012 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB2129 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB64012 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB2129 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB317 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB64012 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB231 Jul 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB2129 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB613 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB53 Apr 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB44 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB64012 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB2129 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB315 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB316 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB22 Apr 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB213 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB615 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB616 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB64012 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB511 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB527 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB32 Nov 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB422 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB26 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB328 Feb 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB424 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB625 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB64012 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB225 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB314 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB527 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB2129 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB322 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB214 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB63 May 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB45 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB624 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB326 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB29 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB511 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB512 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB322 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB223 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB413 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB24 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB419 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB2129 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB64 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB630 Apr 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB320 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB31 Nov 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB517 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB35 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB26 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB225 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB524 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB319 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB422 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB616 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB64012 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB210 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB629 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB211 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB49 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB39 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB518 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB2129 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB323 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB618 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB513 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB427 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB29 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB231 Mar 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB512 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB310 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB625 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB314 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB49 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB430 Jan 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB69 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB324 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB55 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB64012 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB2129 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB27 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB24 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB212 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB328 Feb 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB58 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB34 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB410 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB631 Mar 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB230 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB619 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB330 Sep 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB512 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB418 Jan 2023

Largest files untouched for 2 years 20 of 100

CSV

Candidates to archive or delete. Check with the site owner first.

Location: Operations / DocumentsRemove Clear filters
FileLocationSizeLast changeChanged by
Projects/Projects archive.zipOperations / Documents6.6 GB27 Apr 2024carl.jensen@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB22 Oct 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB4 Nov 2022eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GB10 Oct 2023carol.mendes@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB23 Sep 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GB27 Apr 2024eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB31 Mar 2023carol.mendes@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB25 Oct 2022eve.sinclair@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB8 Apr 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB10 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GB27 Apr 2024carol.mendes@northwindtraders.example
Projects/Recording 2021-03.mp4Operations / Documents1.7 GB18 Jan 2023eve.sinclair@northwindtraders.example
Archive/Photos 2024-06.zipOperations / Documents1.6 GB5 Aug 2024carl.jensen@northwindtraders.example
Projects/Scans 2019-01.zipOperations / Documents1.4 GB2 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2022-04.zipOperations / Documents1.4 GB25 Sep 2023carl.jensen@northwindtraders.example
Templates/Export 2024-12.zipOperations / Documents1.1 GB14 Mar 2023ann.patel@northwindtraders.example
Archive/Scans 2019-01.zipOperations / Documents1021.9 MB4 Oct 2023ann.patel@northwindtraders.example
Templates/Scans 2021-09.zipOperations / Documents931.5 MB28 Aug 2024carol.mendes@northwindtraders.example
Scans/Export 2024-12.zipOperations / Documents883.8 MB1 Jul 2024carl.jensen@northwindtraders.example
Templates/Templates export.pstOperations / Documents882.8 MB10 Oct 2023ann.patel@northwindtraders.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

SizeCurrent filesOlder versionsFilesHighest versionLast change
209.4 GB191.7 GB17.7 GB5664012 Oct 2026
104.7 GB96.7 GB8.0 GB7064012 Oct 2026
87.2 GB80.5 GB6.6 GB7064012 Oct 2026
55.1 GB50.9 GB4.2 GB7064012 Oct 2026
44.1 GB40.7 GB3.3 GB7064012 Oct 2026
24.2 GB medium24.2 GB0 bytes219 Sep 2025
12.1 GB medium12.1 GB0 bytes219 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB2 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB11 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB2 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB10 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB11 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB2 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB10 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB11 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB10 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB4 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().