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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 19 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 19 Jul 2026: from 233.2 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB17 Apr 202611 Oct 2027Storage limitForecast 2027-10-11: 0.95 TB2026-04-17: 0.34 TB2026-04-22: 0.35 TB2026-04-27: 0.35 TB2026-05-02: 0.36 TB2026-05-07: 0.36 TB2026-05-12: 0.37 TB2026-05-17: 0.37 TB2026-05-22: 0.38 TB2026-05-27: 0.39 TB2026-06-01: 0.39 TB2026-06-06: 0.4 TB2026-06-11: 0.4 TB2026-06-16: 0.41 TB2026-06-21: 0.41 TB2026-06-26: 0.42 TB2026-07-01: 0.43 TB2026-07-06: 0.43 TB2026-07-11: 0.44 TB2026-07-16: 0.44 TB2026-07-19: 0.48 TB2026-07-21: 0.45 TB2026-07-26: 0.45 TB2026-07-31: 0.46 TB2026-08-02: 0.48 TB2026-08-05: 0.46 TB2026-08-09: 0.48 TB2026-08-10: 0.47 TB2026-08-15: 0.48 TB2026-08-16: 0.46 TB2026-08-20: 0.48 TB2026-08-23: 0.5 TB2026-08-25: 0.49 TB2026-08-30: 0.49 TB2026-09-04: 0.5 TB2026-09-06: 0.49 TB2026-09-09: 0.5 TB2026-09-13: 0.49 TB2026-09-14: 0.51 TB2026-09-19: 0.52 TB2026-09-20: 0.5 TB2026-09-24: 0.52 TB2026-09-27: 0.52 TB2026-09-29: 0.53 TB2026-10-04: 0.53 TB2026-10-09: 0.54 TB2026-10-11: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 5Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 13Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients242.5 GB
  2. Finance121.2 GB
  3. Operations88.2 GB
  4. Marketing55.1 GB
  5. Staff Intranet44.1 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients242.5 GB191.7 GB17.7 GB4.0 GB114.4 GBTenant storage9 Oct 2026
Finance121.2 GB96.7 GB8.0 GB2.0 GB60.3 GBTenant storage9 Oct 2026
Operations88.2 GB80.5 GB6.6 GB1.0 GB48.9 GBTenant storage9 Oct 2026
Marketing55.1 GB50.9 GB4.2 GB0 bytes29.2 GBTenant storage9 Oct 2026
Staff Intranet44.1 GB40.7 GB3.3 GB0 bytes27.1 GBTenant storage9 Oct 2026

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents87.9 GB6,11942%
Engagement lettersClients / Documents51.0 GB6,71224%
ProjectsFinance / Documents44.0 GB3,11842%
PayrollClients / Documents40.8 GB4,42120%
ProjectsOperations / Documents36.6 GB6,27442%
Year endClients / Documents29.6 GB2,75414%
ArchiveFinance / Documents25.5 GB7,85824%
ProjectsMarketing / Documents23.1 GB1,38142%
ArchiveOperations / Documents21.2 GB7,40524%
ProjectsStaff Intranet / Documents18.5 GB4,42942%
TemplatesFinance / Documents14.8 GB4,27214%
ArchiveMarketing / Documents13.4 GB8,39724%
TemplatesOperations / Documents12.3 GB4,92214%
ScansFinance / Documents11.8 GB5,19011%
ArchiveStaff Intranet / Documents10.7 GB2,01524%
ScansOperations / Documents9.9 GB7,25511%
SharedFinance / Documents8.6 GB5,2448%
TemplatesMarketing / Documents7.8 GB5,72014%
SharedOperations / Documents7.1 GB5,4838%
ScansMarketing / Documents6.2 GB6,95811%
TemplatesStaff Intranet / Documents6.2 GB7,45614%
ScansStaff Intranet / Documents5.0 GB5,41611%
SharedMarketing / Documents4.5 GB6,0918%
SharedStaff Intranet / Documents3.6 GB3,8738%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone124 Apr 2024eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone16 Sep 2025ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone16 Sep 2025ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone124 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB314 Jul 2023carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB228 Jul 2026ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone16 Sep 2025ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB610 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone124 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB531 Mar 2025eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone17 Oct 2023ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB41 Aug 2026eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB312 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB313 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone124 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB230 Mar 2025ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB210 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB612 Sep 2025carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB613 Dec 2023carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone16 Sep 2025ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB58 May 2025carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB524 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB330 Oct 2022carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB419 Jul 2026eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB23 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone124 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB325 Feb 2024carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB421 Jun 2026carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB622 Jul 2024ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB222 Jan 2026ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB311 Sep 2023carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB524 Sep 2026carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB319 Apr 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB211 Jan 2026carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB630 Apr 2026eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB42 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB621 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone124 Apr 2024carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB323 Nov 2024eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB26 Oct 2023ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB58 Sep 2026eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB59 Feb 2025carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB319 Oct 2023ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB220 Sep 2025ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone17 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB410 Aug 2026ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB21 Aug 2026carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB416 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB61 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB627 Apr 2023carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB317 Jul 2026ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB329 Oct 2022carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB514 Sep 2026carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB32 Jul 2026carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone124 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB23 Jan 2025eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB222 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB521 Jan 2024eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB316 May 2025eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone17 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB419 Sep 2025carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB613 Jan 2025ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB27 Sep 2025ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB626 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB28 Sep 2023carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB46 May 2025ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB36 Mar 2026carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB515 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB320 Sep 2024ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB615 May 2025ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB510 Nov 2025carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone124 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB424 Sep 2023eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB26 Feb 2026ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB228 Mar 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB59 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB37 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone124 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB622 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone17 Oct 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB311 Nov 2025carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB46 Dec 2025carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB427 Jan 2026carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB6409 Oct 2026ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB66 May 2025eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB321 Dec 2024carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB52 Jun 2025carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB24 May 2023carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB21 Jul 2025carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB29 Mar 2026ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB325 Feb 2026ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB55 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB31 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB47 Jul 2024eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB628 Mar 2026carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB227 Jun 2026eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB616 Feb 2025carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone124 Apr 2024carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB327 Sep 2026ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB59 Jul 2023eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB6409 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB6409 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB6409 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB2126 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB6409 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB2126 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB314 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB6409 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB228 Jul 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB2126 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB610 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB531 Mar 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB41 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB6409 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB2126 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB312 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB313 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB230 Mar 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB210 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB612 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB613 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB6409 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB58 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB524 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB330 Oct 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB419 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB23 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB325 Feb 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB421 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB622 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB6409 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB222 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB311 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB524 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB2126 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB319 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB211 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB630 Apr 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB42 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB621 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB323 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB26 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB58 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB59 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB319 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB220 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB410 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB21 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB416 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB2126 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB61 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB627 Apr 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB317 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB329 Oct 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB514 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB32 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB23 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB222 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB521 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB316 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB419 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB613 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB6409 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB27 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB626 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB28 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB46 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB36 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB515 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB2126 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB320 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB615 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB510 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB424 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB26 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB228 Mar 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB59 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB37 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB622 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB311 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB46 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB427 Jan 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB66 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB321 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB52 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB6409 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB2126 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB24 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB21 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB29 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB325 Feb 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB55 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB31 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB47 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB628 Mar 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB227 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB616 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB327 Sep 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB59 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB415 Jan 2023

Largest files untouched for 2 years 13 of 100

CSV

Candidates to archive or delete. Check with the site owner first.

Location: Staff Intranet / DocumentsRemove Clear filters
FileLocationSizeLast changeChanged by
Projects/Projects archive.zipStaff Intranet / Documents3.3 GB24 Apr 2024carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipStaff Intranet / Documents1.5 GB28 Mar 2024eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipStaff Intranet / Documents1.4 GB20 Mar 2024carol.mendes@northwindtraders.example
Projects/Projects export.pstStaff Intranet / Documents1.3 GB7 Oct 2023carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipStaff Intranet / Documents1.3 GB9 Aug 2023eve.sinclair@northwindtraders.example
Projects/Recording 2019-07.mp4Staff Intranet / Documents1.2 GB3 May 2023eve.sinclair@northwindtraders.example
Templates/Templates archive.zipStaff Intranet / Documents1.1 GB24 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipStaff Intranet / Documents1.1 GB11 Dec 2022eve.sinclair@northwindtraders.example
Projects/Scans 2023-05.zipStaff Intranet / Documents1.0 GB19 May 2024ann.patel@northwindtraders.example
Projects/Export 2022-04.zipStaff Intranet / Documents969.5 MB24 Oct 2022eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipStaff Intranet / Documents955.4 MB25 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipStaff Intranet / Documents919.5 MB24 Apr 2024ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Staff Intranet / Documents892.7 MB5 Mar 2023ann.patel@northwindtraders.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Documents209.4 GB191.7 GB17.7 GB566409 Oct 2026
Finance / Documents104.7 GB96.7 GB8.0 GB706409 Oct 2026
Operations / Documents87.2 GB80.5 GB6.6 GB706409 Oct 2026
Marketing / Documents55.1 GB50.9 GB4.2 GB706409 Oct 2026
Staff Intranet / Documents44.1 GB40.7 GB3.3 GB706409 Oct 2026
Clients / Preservation Hold Library medium24.2 GB24.2 GB0 bytes216 Sep 2025
Finance / Preservation Hold Library medium12.1 GB12.1 GB0 bytes216 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB29 Sep 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB8 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB29 Sep 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB7 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB8 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB29 Sep 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB7 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB8 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB7 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB1 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().