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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GBSince 21 Jul 2026: from 7.1 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GBSince 21 Jul 2026: from 252.4 GB to 279.8 GB
175 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB19 Apr 202613 Oct 2027Storage limitForecast 2027-10-13: 0.95 TB2026-04-19: 0.34 TB2026-04-24: 0.35 TB2026-04-29: 0.35 TB2026-05-04: 0.36 TB2026-05-09: 0.36 TB2026-05-14: 0.37 TB2026-05-19: 0.37 TB2026-05-24: 0.38 TB2026-05-29: 0.39 TB2026-06-03: 0.39 TB2026-06-08: 0.4 TB2026-06-13: 0.4 TB2026-06-18: 0.41 TB2026-06-23: 0.41 TB2026-06-28: 0.42 TB2026-07-03: 0.43 TB2026-07-08: 0.43 TB2026-07-13: 0.44 TB2026-07-18: 0.44 TB2026-07-21: 0.44 TB2026-07-23: 0.45 TB2026-07-28: 0.45 TB2026-08-02: 0.46 TB2026-08-04: 0.46 TB2026-08-07: 0.46 TB2026-08-11: 0.46 TB2026-08-12: 0.47 TB2026-08-17: 0.48 TB2026-08-18: 0.47 TB2026-08-22: 0.48 TB2026-08-25: 0.49 TB2026-08-27: 0.49 TB2026-09-01: 0.49 TB2026-09-06: 0.5 TB2026-09-08: 0.49 TB2026-09-11: 0.5 TB2026-09-15: 0.48 TB2026-09-16: 0.51 TB2026-09-21: 0.52 TB2026-09-22: 0.52 TB2026-09-26: 0.52 TB2026-09-29: 0.52 TB2026-10-01: 0.53 TB2026-10-06: 0.53 TB2026-10-11: 0.54 TB2026-10-13: 0.54 TB0.54 TB
Where the space goes 5Sites by storage 5Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 2Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).

By part
  1. Current files460.6 GB
  2. Older versions of files39.8 GB
  3. Preservation Hold libraries36.4 GB
  4. Lists, pages and other7.3 GB
  5. Recycle bins7.0 GB
PartSizeShare of storageHow to free it
Current files460.6 GB84%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files39.8 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries36.4 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other7.3 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.
Recycle bins7.0 GB1%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients242.5 GB
  2. Finance121.2 GB
  3. Operations88.2 GB
  4. Marketing55.1 GB
  5. Staff Intranet44.1 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients242.5 GB191.7 GB17.7 GB4.0 GB114.4 GBTenant storage11 Oct 2026
Finance121.2 GB96.7 GB8.0 GB2.0 GB60.3 GBTenant storage11 Oct 2026
Operations88.2 GB80.5 GB6.6 GB1.0 GB48.9 GBTenant storage11 Oct 2026
Marketing55.1 GB50.9 GB4.2 GB0 bytes29.2 GBTenant storage11 Oct 2026
Staff Intranet44.1 GB40.7 GB3.3 GB0 bytes27.1 GBTenant storage11 Oct 2026

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents87.9 GB6,11942%
Engagement lettersClients / Documents51.0 GB6,71224%
ProjectsFinance / Documents44.0 GB3,11842%
PayrollClients / Documents40.8 GB4,42120%
ProjectsOperations / Documents36.6 GB6,27442%
Year endClients / Documents29.6 GB2,75414%
ArchiveFinance / Documents25.5 GB7,85824%
ProjectsMarketing / Documents23.1 GB1,38142%
ArchiveOperations / Documents21.2 GB7,40524%
ProjectsStaff Intranet / Documents18.5 GB4,42942%
TemplatesFinance / Documents14.8 GB4,27214%
ArchiveMarketing / Documents13.4 GB8,39724%
TemplatesOperations / Documents12.3 GB4,92214%
ScansFinance / Documents11.8 GB5,19011%
ArchiveStaff Intranet / Documents10.7 GB2,01524%
ScansOperations / Documents9.9 GB7,25511%
SharedFinance / Documents8.6 GB5,2448%
TemplatesMarketing / Documents7.8 GB5,72014%
SharedOperations / Documents7.1 GB5,4838%
ScansMarketing / Documents6.2 GB6,95811%
TemplatesStaff Intranet / Documents6.2 GB7,45614%
ScansStaff Intranet / Documents5.0 GB5,41611%
SharedMarketing / Documents4.5 GB6,0918%
SharedStaff Intranet / Documents3.6 GB3,8738%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionChanged by
Client files/Client files archive.zipClients / Documents15.8 GBNone1eve.sinclair@northwindtraders.example
Contracts archive_v12.zipClients / Preservation Hold Library14.5 GBNone1ann.patel@northwindtraders.example
Board pack 2023_v8.pdfClients / Preservation Hold Library9.7 GBNone1ann.patel@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GBNone1carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB551.5 MB3carl.jensen@northwindtraders.example
Client files/Recording 2023-11.mp4Clients / Documents7.3 GB522.9 MB2ann.patel@northwindtraders.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.3 GBNone1ann.patel@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB494.2 MB6carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GBNone1carl.jensen@northwindtraders.example
Client files/Scans 2021-09.zipClients / Documents6.5 GB465.6 MB5eve.sinclair@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GBNone1ann.patel@northwindtraders.example
Client files/Export 2020-08.zipClients / Documents6.1 GB436.9 MB4eve.sinclair@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB408.3 MB3carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB400.9 MB3ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GBNone1carl.jensen@northwindtraders.example
Engagement letters/Recording 2023-11.mp4Clients / Documents5.3 GB380.1 MB2ann.patel@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB379.6 MB2carl.jensen@northwindtraders.example
Engagement letters/Photos 2022-10.zipClients / Documents5.0 GB359.3 MB6carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB351.0 MB6carl.jensen@northwindtraders.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.8 GBNone1ann.patel@northwindtraders.example
Engagement letters/Scans 2021-09.zipClients / Documents4.7 GB338.4 MB5carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB322.3 MB5eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB321.1 MB3carl.jensen@northwindtraders.example
Engagement letters/Export 2020-08.zipClients / Documents4.4 GB317.6 MB4eve.sinclair@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB304.4 MB2carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GBNone1carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB296.8 MB3carol.mendes@northwindtraders.example
Client files/Recording 2021-03.mp4Clients / Documents4.1 GB293.7 MB4carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB287.7 MB6ann.patel@northwindtraders.example
Engagement letters/Photos 2024-06.zipClients / Documents3.8 GB276.0 MB2ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB275.8 MB3carl.jensen@northwindtraders.example
Payroll/Scans 2021-09.zipClients / Documents3.8 GB271.1 MB5carol.mendes@northwindtraders.example
Client files/Photos 2020-02.zipClients / Documents3.7 GB265.0 MB3carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Finance / Documents3.6 GB261.4 MB2carol.mendes@northwindtraders.example
Engagement letters/Scans 2023-05.zipClients / Documents3.6 GB255.1 MB6eve.sinclair@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB254.4 MB4carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB247.1 MB6eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GBNone1carl.jensen@northwindtraders.example
Payroll/Recording 2019-07.mp4Clients / Documents3.3 GB237.7 MB3eve.sinclair@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB236.4 MB2ann.patel@northwindtraders.example
Engagement letters/Export 2022-04.zipClients / Documents3.3 GB234.3 MB5eve.sinclair@northwindtraders.example
Projects/Scans 2021-09.zipFinance / Documents3.2 GB232.8 MB5carol.mendes@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB229.6 MB3ann.patel@northwindtraders.example
Payroll/Photos 2024-06.zipClients / Documents3.1 GB221.0 MB2ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GBNone1carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipFinance / Documents3.0 GB218.5 MB4ann.patel@northwindtraders.example
Projects/Recording 2023-11.mp4Operations / Documents3.0 GB217.7 MB2carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB213.5 MB4ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB205.8 MB6eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB204.3 MB6carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Finance / Documents2.8 GB204.1 MB3ann.patel@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB200.5 MB3carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipOperations / Documents2.7 GB193.8 MB5carol.mendes@northwindtraders.example
Engagement letters/Photos 2020-02.zipClients / Documents2.7 GB192.6 MB3carl.jensen@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GBNone1carol.mendes@northwindtraders.example
Archive/Recording 2023-11.mp4Finance / Documents2.7 GB190.0 MB2eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB189.8 MB2carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB187.7 MB5eve.sinclair@northwindtraders.example
Year end/Export 2024-12.zipClients / Documents2.6 GB185.5 MB3eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GBNone1carol.mendes@northwindtraders.example
Projects/Export 2020-08.zipOperations / Documents2.5 GB181.9 MB4carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipFinance / Documents2.5 GB179.6 MB6ann.patel@northwindtraders.example
Year end/Recording 2023-11.mp4Clients / Documents2.5 GB175.9 MB2ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB175.5 MB6ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB171.8 MB2carl.jensen@northwindtraders.example
Payroll/Recording 2021-03.mp4Clients / Documents2.4 GB171.0 MB4ann.patel@northwindtraders.example
Projects/Recording 2019-07.mp4Operations / Documents2.4 GB170.0 MB3carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB169.2 MB5eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB166.9 MB3ann.patel@northwindtraders.example
Year end/Photos 2022-10.zipClients / Documents2.3 GB166.3 MB6ann.patel@northwindtraders.example
Projects/Export 2022-04.zipFinance / Documents2.2 GB161.2 MB5carol.mendes@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GBNone1eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB158.8 MB4eve.sinclair@northwindtraders.example
Archive/Recording 2023-11.mp4Operations / Documents2.2 GB158.2 MB2ann.patel@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB158.0 MB2carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB156.6 MB5carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB154.3 MB3eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GBNone1ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB149.6 MB6eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GBNone1ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Finance / Documents2.1 GB148.4 MB3carl.jensen@northwindtraders.example
Year end/Export 2020-08.zipClients / Documents2.1 GB147.0 MB4carl.jensen@northwindtraders.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB146.8 MB4carl.jensen@northwindtraders.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB2.0 GB640ann.patel@northwindtraders.example
Projects/Scans 2023-05.zipOperations / Documents2.0 GB146.1 MB6eve.sinclair@northwindtraders.example
Projects/Export 2024-12.zipMarketing / Documents2.0 GB145.2 MB3carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipOperations / Documents2.0 GB140.9 MB5carl.jensen@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB138.0 MB2carol.mendes@northwindtraders.example
Payroll/Scans 2019-01.zipClients / Documents1.9 GB137.6 MB2carl.jensen@northwindtraders.example
Projects/Recording 2023-11.mp4Marketing / Documents1.9 GB137.6 MB2ann.patel@northwindtraders.example
Year end/Recording 2019-07.mp4Clients / Documents1.9 GB137.3 MB3ann.patel@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB134.2 MB5eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB132.5 MB3eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB132.2 MB4eve.sinclair@northwindtraders.example
Projects/Photos 2022-10.zipMarketing / Documents1.8 GB130.1 MB6carl.jensen@northwindtraders.example
Year end/Photos 2024-06.zipClients / Documents1.8 GB127.7 MB2eve.sinclair@northwindtraders.example
Archive/Scans 2023-05.zipFinance / Documents1.8 GB127.6 MB6carol.mendes@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GBNone1carol.mendes@northwindtraders.example
Archive/Recording 2019-07.mp4Operations / Documents1.7 GB123.6 MB3ann.patel@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB122.5 MB5eve.sinclair@northwindtraders.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents2.0 GB9.8 MB64011 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1.6 GB8.0 MB64011 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents1.0 GB8.0 MB64011 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents1.0 GB14.8 MB2128 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents861.7 MB8.0 MB64011 Oct 2026
Payroll/Payroll planner.docxClients / Documents824.8 MB11.8 MB2128 Oct 2026
Client files/Export 2024-12.zipClients / Documents551.5 MB7.2 GB316 Jul 2023
Archive/Archive tracker.xlsxMarketing / Documents541.8 MB8.0 MB64011 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents522.9 MB6.8 GB230 Jul 2026
Archive/Archive planner.docxFinance / Documents514.2 MB8.0 MB2128 Oct 2026
Client files/Photos 2022-10.zipClients / Documents494.2 MB6.4 GB612 Dec 2022
Client files/Scans 2021-09.zipClients / Documents465.6 MB6.0 GB52 Apr 2025
Client files/Export 2020-08.zipClients / Documents436.9 MB5.7 GB43 Aug 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents431.9 MB8.0 MB64011 Oct 2026
Archive/Archive planner.docxOperations / Documents426.9 MB8.0 MB2128 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents408.3 MB5.3 GB314 Feb 2023
Engagement letters/Export 2024-12.zipClients / Documents400.9 MB5.2 GB315 Jun 2023
Engagement letters/Recording 2023-11.mp4Clients / Documents380.1 MB4.9 GB21 Apr 2025
Client files/Photos 2024-06.zipClients / Documents379.6 MB4.9 GB212 Oct 2022
Engagement letters/Photos 2022-10.zipClients / Documents359.3 MB4.7 GB614 Sep 2025
Client files/Scans 2023-05.zipClients / Documents351.0 MB4.6 GB615 Dec 2023
Shared/Shared tracker.xlsxFinance / Documents343.4 MB8.0 MB64011 Oct 2026
Engagement letters/Scans 2021-09.zipClients / Documents338.4 MB4.4 GB510 May 2025
Client files/Export 2022-04.zipClients / Documents322.3 MB4.2 GB526 Oct 2022
Payroll/Export 2024-12.zipClients / Documents321.1 MB4.2 GB31 Nov 2022
Engagement letters/Export 2020-08.zipClients / Documents317.6 MB4.1 GB421 Jul 2026
Payroll/Recording 2023-11.mp4Clients / Documents304.4 MB3.9 GB25 Dec 2023
Engagement letters/Recording 2019-07.mp4Clients / Documents296.8 MB3.9 GB327 Feb 2024
Client files/Recording 2021-03.mp4Clients / Documents293.7 MB3.8 GB423 Jun 2026
Payroll/Photos 2022-10.zipClients / Documents287.7 MB3.7 GB624 Jul 2024
Shared/Shared tracker.xlsxOperations / Documents284.6 MB8.0 MB64011 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents276.0 MB3.6 GB224 Jan 2026
Projects/Export 2024-12.zipFinance / Documents275.8 MB3.6 GB313 Sep 2023
Payroll/Scans 2021-09.zipClients / Documents271.1 MB3.5 GB526 Sep 2026
Archive/Archive planner.docxMarketing / Documents266.9 MB8.0 MB2128 Oct 2026
Client files/Photos 2020-02.zipClients / Documents265.0 MB3.4 GB321 Apr 2025
Projects/Recording 2023-11.mp4Finance / Documents261.4 MB3.4 GB213 Jan 2026
Engagement letters/Scans 2023-05.zipClients / Documents255.1 MB3.3 GB62 May 2026
Payroll/Export 2020-08.zipClients / Documents254.4 MB3.3 GB44 Dec 2022
Projects/Photos 2022-10.zipFinance / Documents247.1 MB3.2 GB623 May 2023
Payroll/Recording 2019-07.mp4Clients / Documents237.7 MB3.1 GB325 Nov 2024
Client files/Scans 2019-01.zipClients / Documents236.4 MB3.1 GB28 Oct 2023
Engagement letters/Export 2022-04.zipClients / Documents234.3 MB3.0 GB510 Sep 2026
Projects/Scans 2021-09.zipFinance / Documents232.8 MB3.0 GB511 Feb 2025
Projects/Export 2024-12.zipOperations / Documents229.6 MB3.0 GB321 Oct 2023
Payroll/Photos 2024-06.zipClients / Documents221.0 MB2.9 GB222 Sep 2025
Projects/Export 2020-08.zipFinance / Documents218.5 MB2.8 GB412 Aug 2026
Projects/Recording 2023-11.mp4Operations / Documents217.7 MB2.8 GB23 Aug 2026
Engagement letters/Recording 2021-03.mp4Clients / Documents213.5 MB2.8 GB418 Apr 2023
Archive/Archive planner.docxStaff Intranet / Documents211.9 MB8.0 MB2128 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents205.8 MB2.7 GB63 Nov 2022
Payroll/Scans 2023-05.zipClients / Documents204.3 MB2.7 GB629 Apr 2023
Projects/Recording 2019-07.mp4Finance / Documents204.1 MB2.6 GB319 Jul 2026
Archive/Export 2024-12.zipFinance / Documents200.5 MB2.6 GB331 Oct 2022
Projects/Scans 2021-09.zipOperations / Documents193.8 MB2.5 GB516 Sep 2026
Engagement letters/Photos 2020-02.zipClients / Documents192.6 MB2.5 GB34 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents190.0 MB2.5 GB25 Jan 2025
Projects/Photos 2024-06.zipFinance / Documents189.8 MB2.5 GB224 Sep 2024
Payroll/Export 2022-04.zipClients / Documents187.7 MB2.4 GB523 Jan 2024
Year end/Export 2024-12.zipClients / Documents185.5 MB2.4 GB318 May 2025
Projects/Export 2020-08.zipOperations / Documents181.9 MB2.4 GB421 Sep 2025
Archive/Photos 2022-10.zipFinance / Documents179.6 MB2.3 GB615 Jan 2025
Shared/Shared tracker.xlsxMarketing / Documents177.0 MB8.0 MB64011 Oct 2026
Year end/Recording 2023-11.mp4Clients / Documents175.9 MB2.3 GB29 Sep 2025
Projects/Scans 2023-05.zipFinance / Documents175.5 MB2.3 GB628 Aug 2023
Engagement letters/Scans 2019-01.zipClients / Documents171.8 MB2.2 GB210 Sep 2023
Payroll/Recording 2021-03.mp4Clients / Documents171.0 MB2.2 GB48 May 2025
Projects/Recording 2019-07.mp4Operations / Documents170.0 MB2.2 GB38 Mar 2026
Archive/Scans 2021-09.zipFinance / Documents169.2 MB2.2 GB517 Sep 2022
Shared/Shared planner.docxFinance / Documents167.7 MB8.0 MB2128 Oct 2026
Archive/Export 2024-12.zipOperations / Documents166.9 MB2.2 GB322 Sep 2024
Year end/Photos 2022-10.zipClients / Documents166.3 MB2.2 GB617 May 2025
Projects/Export 2022-04.zipFinance / Documents161.2 MB2.1 GB512 Nov 2025
Archive/Export 2020-08.zipFinance / Documents158.8 MB2.1 GB426 Sep 2023
Archive/Recording 2023-11.mp4Operations / Documents158.2 MB2.1 GB28 Feb 2026
Projects/Photos 2024-06.zipOperations / Documents158.0 MB2.1 GB230 Mar 2023
Year end/Scans 2021-09.zipClients / Documents156.6 MB2.0 GB511 Aug 2023
Payroll/Photos 2020-02.zipClients / Documents154.3 MB2.0 GB39 Oct 2024
Archive/Photos 2022-10.zipOperations / Documents149.6 MB1.9 GB624 Oct 2022
Archive/Recording 2019-07.mp4Finance / Documents148.4 MB1.9 GB313 Nov 2025
Year end/Export 2020-08.zipClients / Documents147.0 MB1.9 GB48 Dec 2025
Projects/Recording 2021-03.mp4Finance / Documents146.8 MB1.9 GB429 Jan 2026
Projects/Scans 2023-05.zipOperations / Documents146.1 MB1.9 GB68 May 2025
Projects/Export 2024-12.zipMarketing / Documents145.2 MB1.9 GB323 Dec 2024
Archive/Scans 2021-09.zipOperations / Documents140.9 MB1.8 GB54 Jun 2025
Shared/Shared tracker.xlsxStaff Intranet / Documents140.0 MB8.0 MB64011 Oct 2026
Shared/Shared planner.docxOperations / Documents138.3 MB8.0 MB2128 Oct 2026
Archive/Photos 2024-06.zipFinance / Documents138.0 MB1.8 GB26 May 2023
Payroll/Scans 2019-01.zipClients / Documents137.6 MB1.8 GB23 Jul 2025
Projects/Recording 2023-11.mp4Marketing / Documents137.6 MB1.8 GB211 Mar 2026
Year end/Recording 2019-07.mp4Clients / Documents137.3 MB1.8 GB327 Feb 2026
Projects/Export 2022-04.zipOperations / Documents134.2 MB1.7 GB57 Apr 2023
Projects/Photos 2020-02.zipFinance / Documents132.5 MB1.7 GB33 Jul 2023
Archive/Export 2020-08.zipOperations / Documents132.2 MB1.7 GB49 Jul 2024
Projects/Photos 2022-10.zipMarketing / Documents130.1 MB1.7 GB630 Mar 2026
Year end/Photos 2024-06.zipClients / Documents127.7 MB1.7 GB229 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents127.6 MB1.7 GB618 Feb 2025
Archive/Recording 2019-07.mp4Operations / Documents123.6 MB1.6 GB329 Sep 2026
Projects/Scans 2021-09.zipMarketing / Documents122.5 MB1.6 GB511 Jul 2023
Projects/Recording 2021-03.mp4Operations / Documents122.3 MB1.6 GB417 Jan 2023

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents15.8 GB26 Apr 2024eve.sinclair@northwindtraders.example
Projects/Projects archive.zipFinance / Documents7.9 GB26 Apr 2024carl.jensen@northwindtraders.example
Client files/Export 2024-12.zipClients / Documents7.7 GB16 Jul 2023carl.jensen@northwindtraders.example
Client files/Photos 2022-10.zipClients / Documents6.9 GB12 Dec 2022carl.jensen@northwindtraders.example
Projects/Projects archive.zipOperations / Documents6.6 GB26 Apr 2024carl.jensen@northwindtraders.example
Client files/Client files export.pstClients / Documents6.2 GB9 Oct 2023ann.patel@northwindtraders.example
Client files/Recording 2019-07.mp4Clients / Documents5.7 GB14 Feb 2023carol.mendes@northwindtraders.example
Engagement letters/Export 2024-12.zipClients / Documents5.6 GB15 Jun 2023ann.patel@northwindtraders.example
Year end/Year end archive.zipClients / Documents5.3 GB26 Apr 2024carl.jensen@northwindtraders.example
Client files/Photos 2024-06.zipClients / Documents5.3 GB12 Oct 2022carl.jensen@northwindtraders.example
Client files/Scans 2023-05.zipClients / Documents4.9 GB15 Dec 2023carl.jensen@northwindtraders.example
Client files/Export 2022-04.zipClients / Documents4.5 GB26 Oct 2022eve.sinclair@northwindtraders.example
Payroll/Export 2024-12.zipClients / Documents4.5 GB1 Nov 2022carl.jensen@northwindtraders.example
Payroll/Recording 2023-11.mp4Clients / Documents4.2 GB5 Dec 2023carl.jensen@northwindtraders.example
Projects/Projects archive.zipMarketing / Documents4.2 GB26 Apr 2024carl.jensen@northwindtraders.example
Engagement letters/Recording 2019-07.mp4Clients / Documents4.1 GB27 Feb 2024carol.mendes@northwindtraders.example
Payroll/Photos 2022-10.zipClients / Documents4.0 GB24 Jul 2024ann.patel@northwindtraders.example
Projects/Export 2024-12.zipFinance / Documents3.8 GB13 Sep 2023carl.jensen@northwindtraders.example
Payroll/Export 2020-08.zipClients / Documents3.5 GB4 Dec 2022carl.jensen@northwindtraders.example
Projects/Photos 2022-10.zipFinance / Documents3.4 GB23 May 2023eve.sinclair@northwindtraders.example
Projects/Projects archive.zipStaff Intranet / Documents3.3 GB26 Apr 2024carl.jensen@northwindtraders.example
Client files/Scans 2019-01.zipClients / Documents3.3 GB8 Oct 2023ann.patel@northwindtraders.example
Projects/Export 2024-12.zipOperations / Documents3.2 GB21 Oct 2023ann.patel@northwindtraders.example
Projects/Projects export.pstFinance / Documents3.1 GB9 Oct 2023carol.mendes@northwindtraders.example
Engagement letters/Recording 2021-03.mp4Clients / Documents3.0 GB18 Apr 2023ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipOperations / Documents2.9 GB3 Nov 2022eve.sinclair@northwindtraders.example
Payroll/Scans 2023-05.zipClients / Documents2.9 GB29 Apr 2023carol.mendes@northwindtraders.example
Archive/Export 2024-12.zipFinance / Documents2.8 GB31 Oct 2022carol.mendes@northwindtraders.example
Templates/Templates archive.zipFinance / Documents2.7 GB26 Apr 2024carol.mendes@northwindtraders.example
Projects/Photos 2024-06.zipFinance / Documents2.6 GB24 Sep 2024carl.jensen@northwindtraders.example
Payroll/Export 2022-04.zipClients / Documents2.6 GB23 Jan 2024eve.sinclair@northwindtraders.example
Projects/Projects export.pstOperations / Documents2.6 GB9 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipFinance / Documents2.4 GB28 Aug 2023ann.patel@northwindtraders.example
Engagement letters/Scans 2019-01.zipClients / Documents2.4 GB10 Sep 2023carl.jensen@northwindtraders.example
Archive/Scans 2021-09.zipFinance / Documents2.4 GB17 Sep 2022eve.sinclair@northwindtraders.example
Archive/Export 2024-12.zipOperations / Documents2.3 GB22 Sep 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipOperations / Documents2.2 GB26 Apr 2024eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipFinance / Documents2.2 GB26 Sep 2023eve.sinclair@northwindtraders.example
Projects/Photos 2024-06.zipOperations / Documents2.2 GB30 Mar 2023carol.mendes@northwindtraders.example
Year end/Scans 2021-09.zipClients / Documents2.2 GB11 Aug 2023carl.jensen@northwindtraders.example
Payroll/Photos 2020-02.zipClients / Documents2.2 GB9 Oct 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipFinance / Documents2.1 GB26 Apr 2024ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipOperations / Documents2.1 GB24 Oct 2022eve.sinclair@northwindtraders.example
Year end/Year end export.pstClients / Documents2.1 GB9 Oct 2023ann.patel@northwindtraders.example
Archive/Photos 2024-06.zipFinance / Documents1.9 GB6 May 2023carol.mendes@northwindtraders.example
Projects/Export 2022-04.zipOperations / Documents1.9 GB7 Apr 2023eve.sinclair@northwindtraders.example
Projects/Photos 2020-02.zipFinance / Documents1.8 GB3 Jul 2023eve.sinclair@northwindtraders.example
Archive/Export 2020-08.zipOperations / Documents1.8 GB9 Jul 2024eve.sinclair@northwindtraders.example
Scans/Scans archive.zipOperations / Documents1.8 GB26 Apr 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipMarketing / Documents1.7 GB11 Jul 2023eve.sinclair@northwindtraders.example
Projects/Recording 2021-03.mp4Operations / Documents1.7 GB17 Jan 2023eve.sinclair@northwindtraders.example
Year end/Scans 2023-05.zipClients / Documents1.6 GB24 Jan 2024carl.jensen@northwindtraders.example
Projects/Projects export.pstMarketing / Documents1.6 GB9 Oct 2023eve.sinclair@northwindtraders.example
Archive/Photos 2024-06.zipOperations / Documents1.6 GB4 Aug 2024carl.jensen@northwindtraders.example
Year end/Export 2022-04.zipClients / Documents1.5 GB19 May 2023carl.jensen@northwindtraders.example
Projects/Recording 2019-07.mp4Marketing / Documents1.5 GB7 Mar 2023eve.sinclair@northwindtraders.example
Archive/Recording 2021-03.mp4Finance / Documents1.5 GB18 Dec 2023carl.jensen@northwindtraders.example
Archive/Export 2024-12.zipMarketing / Documents1.5 GB5 Jun 2024ann.patel@northwindtraders.example
Projects/Photos 2022-10.zipStaff Intranet / Documents1.5 GB30 Mar 2024eve.sinclair@northwindtraders.example
Templates/Templates archive.zipMarketing / Documents1.4 GB26 Apr 2024ann.patel@northwindtraders.example
Projects/Scans 2019-01.zipOperations / Documents1.4 GB1 Mar 2024carol.mendes@northwindtraders.example
Projects/Scans 2021-09.zipStaff Intranet / Documents1.4 GB22 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2022-04.zipOperations / Documents1.4 GB24 Sep 2023carl.jensen@northwindtraders.example
Archive/Photos 2022-10.zipMarketing / Documents1.3 GB13 Jan 2023carol.mendes@northwindtraders.example
Projects/Projects export.pstStaff Intranet / Documents1.3 GB9 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipMarketing / Documents1.3 GB12 Sep 2022eve.sinclair@northwindtraders.example
Projects/Export 2020-08.zipStaff Intranet / Documents1.3 GB11 Aug 2023eve.sinclair@northwindtraders.example
Year end/Photos 2020-02.zipClients / Documents1.2 GB1 Apr 2023ann.patel@northwindtraders.example
Archive/Scans 2021-09.zipMarketing / Documents1.2 GB23 Apr 2024eve.sinclair@northwindtraders.example
Templates/Recording 2023-11.mp4Finance / Documents1.2 GB20 May 2024carol.mendes@northwindtraders.example
Projects/Recording 2019-07.mp4Staff Intranet / Documents1.2 GB5 May 2023eve.sinclair@northwindtraders.example
Templates/Photos 2022-10.zipFinance / Documents1.2 GB20 Jan 2023ann.patel@northwindtraders.example
Scans/Scans archive.zipMarketing / Documents1.1 GB26 Apr 2024ann.patel@northwindtraders.example
Templates/Templates archive.zipStaff Intranet / Documents1.1 GB26 Apr 2024ann.patel@northwindtraders.example
Year end/Scans 2019-01.zipClients / Documents1.1 GB10 May 2024ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Marketing / Documents1.1 GB5 Sep 2023ann.patel@northwindtraders.example
Templates/Export 2024-12.zipOperations / Documents1.1 GB13 Mar 2023ann.patel@northwindtraders.example
Archive/Photos 2022-10.zipStaff Intranet / Documents1.1 GB13 Dec 2022eve.sinclair@northwindtraders.example
Scans/Export 2024-12.zipFinance / Documents1.0 GB7 Jul 2023ann.patel@northwindtraders.example
Templates/Templates export.pstFinance / Documents1.0 GB9 Oct 2023carol.mendes@northwindtraders.example
Projects/Scans 2023-05.zipStaff Intranet / Documents1.0 GB21 May 2024ann.patel@northwindtraders.example
Templates/Export 2020-08.zipFinance / Documents1.0 GB14 Nov 2022eve.sinclair@northwindtraders.example
Archive/Scans 2019-01.zipOperations / Documents1021.9 MB3 Oct 2023ann.patel@northwindtraders.example
Scans/Recording 2023-11.mp4Finance / Documents1006.3 MB21 Feb 2024ann.patel@northwindtraders.example
Templates/Recording 2019-07.mp4Finance / Documents981.0 MB21 Jun 2023eve.sinclair@northwindtraders.example
Projects/Export 2022-04.zipStaff Intranet / Documents969.5 MB26 Oct 2022eve.sinclair@northwindtraders.example
Shared/Export 2024-12.zipFinance / Documents963.3 MB8 Mar 2024carol.mendes@northwindtraders.example
Archive/Export 2020-08.zipStaff Intranet / Documents955.4 MB27 Jul 2024eve.sinclair@northwindtraders.example
Scans/Photos 2022-10.zipFinance / Documents951.1 MB18 Mar 2023carol.mendes@northwindtraders.example
Templates/Scans 2021-09.zipOperations / Documents931.5 MB27 Aug 2024carol.mendes@northwindtraders.example
Scans/Scans archive.zipStaff Intranet / Documents919.5 MB26 Apr 2024ann.patel@northwindtraders.example
Shared/Recording 2023-11.mp4Finance / Documents913.3 MB12 Sep 2024carol.mendes@northwindtraders.example
Scans/Scans 2021-09.zipFinance / Documents896.0 MB2 Dec 2023ann.patel@northwindtraders.example
Archive/Recording 2019-07.mp4Staff Intranet / Documents892.7 MB7 Mar 2023ann.patel@northwindtraders.example
Scans/Export 2024-12.zipOperations / Documents883.8 MB30 Jun 2024carl.jensen@northwindtraders.example
Templates/Templates export.pstOperations / Documents882.8 MB9 Oct 2023ann.patel@northwindtraders.example
Archive/Export 2022-04.zipMarketing / Documents881.0 MB19 Jan 2023ann.patel@northwindtraders.example
Shared/Photos 2022-10.zipFinance / Documents863.2 MB30 Sep 2023carol.mendes@northwindtraders.example
Scans/Scans export.pstFinance / Documents849.1 MB9 Oct 2023carl.jensen@northwindtraders.example
Templates/Scans 2023-05.zipFinance / Documents843.3 MB9 Oct 2024ann.patel@northwindtraders.example

Libraries 2 of 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

Older versions: 0 bytesRemove Clear filters
LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Preservation Hold Library medium24.2 GB24.2 GB0 bytes218 Sep 2025
Finance / Preservation Hold Library medium12.1 GB12.1 GB0 bytes218 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB1 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB10 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB1 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB9 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB10 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB1 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB9 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB10 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB9 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
ann.patel@northwindtraders.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4ann.patel@northwindtraders.example50.0 GB10.0 GB3 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().