Northwind Traders
northwindtraders.onmicrosoft.com
Storage used
41%
551.0 GB of 1.31 TB (estimated)
Free space
793.0 GB
Full in about 23 months at 34.6 GB a month
Older versions
39.8 GB
7% of storage
Recycle bins
7.0 GB
Freed when emptied
Untouched for 2 years
279.8 GB
175 files
Storage over time, and where it's heading at the last 30 days' rate
Where the space goes 5Sites by storage 5Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1
Everything stored in SharePoint sites, by what it is. The tenant has about 1.31 TB (1 TB + 10 GB × 32 licences).
| Part | Size | Share of storage | How to free it |
|---|---|---|---|
| Current files | 460.6 GB | 84% | Archive or delete files nobody needs. See Largest files and Largest files untouched. |
| Older versions of files | 39.8 GB | 7% | Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions. |
| Preservation Hold libraries | 36.4 GB | 7% | Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites. |
| Lists, pages and other | 7.3 GB | 1% | Lists, pages, site assets, and figures SharePoint hasn't updated yet. |
| Recycle bins | 7.0 GB | 1% | Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days. |
Largest first. Storage used includes versions, the recycle bin and everything else on the site.
| Site | Storage used | Current files | Older versions | Recycle bin | Untouched 2+ years | Site limit | Last change |
|---|---|---|---|---|---|---|---|
| Clients | 242.5 GB | 191.7 GB | 17.7 GB | 4.0 GB | 114.4 GB | Tenant storage | 9 Oct 2026 |
| Finance | 121.2 GB | 96.7 GB | 8.0 GB | 2.0 GB | 60.3 GB | Tenant storage | 9 Oct 2026 |
| Operations | 88.2 GB | 80.5 GB | 6.6 GB | 1.0 GB | 48.9 GB | Tenant storage | 9 Oct 2026 |
| Marketing | 55.1 GB | 50.9 GB | 4.2 GB | 0 bytes | 29.2 GB | Tenant storage | 9 Oct 2026 |
| Staff Intranet | 44.1 GB | 40.7 GB | 3.3 GB | 0 bytes | 27.1 GB | Tenant storage | 9 Oct 2026 |
Size includes every version of every file inside. Folders inside a listed folder can appear too.
Size includes older versions.
| File | Size | Older versions | Version | Last change | Changed by |
|---|---|---|---|---|---|
| Client files/Client files archive.zip | 15.8 GB | None | 1 | 24 Apr 2024 | eve.sinclair@northwindtraders.example |
| Contracts archive_v12.zip | 14.5 GB | None | 1 | 6 Sep 2025 | ann.patel@northwindtraders.example |
| Board pack 2023_v8.pdf | 9.7 GB | None | 1 | 6 Sep 2025 | ann.patel@northwindtraders.example |
| Projects/Projects archive.zip | 7.9 GB | None | 1 | 24 Apr 2024 | carl.jensen@northwindtraders.example |
| Client files/Export 2024-12.zip | 7.7 GB | 551.5 MB | 3 | 14 Jul 2023 | carl.jensen@northwindtraders.example |
| Client files/Recording 2023-11.mp4 | 7.3 GB | 522.9 MB | 2 | 28 Jul 2026 | ann.patel@northwindtraders.example |
| Contracts archive_v12.zip | 7.3 GB | None | 1 | 6 Sep 2025 | ann.patel@northwindtraders.example |
| Client files/Photos 2022-10.zip | 6.9 GB | 494.2 MB | 6 | 10 Dec 2022 | carl.jensen@northwindtraders.example |
| Projects/Projects archive.zip | 6.6 GB | None | 1 | 24 Apr 2024 | carl.jensen@northwindtraders.example |
| Client files/Scans 2021-09.zip | 6.5 GB | 465.6 MB | 5 | 31 Mar 2025 | eve.sinclair@northwindtraders.example |
| Client files/Client files export.pst | 6.2 GB | None | 1 | 7 Oct 2023 | ann.patel@northwindtraders.example |
| Client files/Export 2020-08.zip | 6.1 GB | 436.9 MB | 4 | 1 Aug 2026 | eve.sinclair@northwindtraders.example |
| Client files/Recording 2019-07.mp4 | 5.7 GB | 408.3 MB | 3 | 12 Feb 2023 | carol.mendes@northwindtraders.example |
| Engagement letters/Export 2024-12.zip | 5.6 GB | 400.9 MB | 3 | 13 Jun 2023 | ann.patel@northwindtraders.example |
| Year end/Year end archive.zip | 5.3 GB | None | 1 | 24 Apr 2024 | carl.jensen@northwindtraders.example |
| Engagement letters/Recording 2023-11.mp4 | 5.3 GB | 380.1 MB | 2 | 30 Mar 2025 | ann.patel@northwindtraders.example |
| Client files/Photos 2024-06.zip | 5.3 GB | 379.6 MB | 2 | 10 Oct 2022 | carl.jensen@northwindtraders.example |
| Engagement letters/Photos 2022-10.zip | 5.0 GB | 359.3 MB | 6 | 12 Sep 2025 | carl.jensen@northwindtraders.example |
| Client files/Scans 2023-05.zip | 4.9 GB | 351.0 MB | 6 | 13 Dec 2023 | carl.jensen@northwindtraders.example |
| Board pack 2023_v8.pdf | 4.8 GB | None | 1 | 6 Sep 2025 | ann.patel@northwindtraders.example |
| Engagement letters/Scans 2021-09.zip | 4.7 GB | 338.4 MB | 5 | 8 May 2025 | carl.jensen@northwindtraders.example |
| Client files/Export 2022-04.zip | 4.5 GB | 322.3 MB | 5 | 24 Oct 2022 | eve.sinclair@northwindtraders.example |
| Payroll/Export 2024-12.zip | 4.5 GB | 321.1 MB | 3 | 30 Oct 2022 | carl.jensen@northwindtraders.example |
| Engagement letters/Export 2020-08.zip | 4.4 GB | 317.6 MB | 4 | 19 Jul 2026 | eve.sinclair@northwindtraders.example |
| Payroll/Recording 2023-11.mp4 | 4.2 GB | 304.4 MB | 2 | 3 Dec 2023 | carl.jensen@northwindtraders.example |
| Projects/Projects archive.zip | 4.2 GB | None | 1 | 24 Apr 2024 | carl.jensen@northwindtraders.example |
| Engagement letters/Recording 2019-07.mp4 | 4.1 GB | 296.8 MB | 3 | 25 Feb 2024 | carol.mendes@northwindtraders.example |
| Client files/Recording 2021-03.mp4 | 4.1 GB | 293.7 MB | 4 | 21 Jun 2026 | carol.mendes@northwindtraders.example |
| Payroll/Photos 2022-10.zip | 4.0 GB | 287.7 MB | 6 | 22 Jul 2024 | ann.patel@northwindtraders.example |
| Engagement letters/Photos 2024-06.zip | 3.8 GB | 276.0 MB | 2 | 22 Jan 2026 | ann.patel@northwindtraders.example |
| Projects/Export 2024-12.zip | 3.8 GB | 275.8 MB | 3 | 11 Sep 2023 | carl.jensen@northwindtraders.example |
| Payroll/Scans 2021-09.zip | 3.8 GB | 271.1 MB | 5 | 24 Sep 2026 | carol.mendes@northwindtraders.example |
| Client files/Photos 2020-02.zip | 3.7 GB | 265.0 MB | 3 | 19 Apr 2025 | carl.jensen@northwindtraders.example |
| Projects/Recording 2023-11.mp4 | 3.6 GB | 261.4 MB | 2 | 11 Jan 2026 | carol.mendes@northwindtraders.example |
| Engagement letters/Scans 2023-05.zip | 3.6 GB | 255.1 MB | 6 | 30 Apr 2026 | eve.sinclair@northwindtraders.example |
| Payroll/Export 2020-08.zip | 3.5 GB | 254.4 MB | 4 | 2 Dec 2022 | carl.jensen@northwindtraders.example |
| Projects/Photos 2022-10.zip | 3.4 GB | 247.1 MB | 6 | 21 May 2023 | eve.sinclair@northwindtraders.example |
| Projects/Projects archive.zip | 3.3 GB | None | 1 | 24 Apr 2024 | carl.jensen@northwindtraders.example |
| Payroll/Recording 2019-07.mp4 | 3.3 GB | 237.7 MB | 3 | 23 Nov 2024 | eve.sinclair@northwindtraders.example |
| Client files/Scans 2019-01.zip | 3.3 GB | 236.4 MB | 2 | 6 Oct 2023 | ann.patel@northwindtraders.example |
| Engagement letters/Export 2022-04.zip | 3.3 GB | 234.3 MB | 5 | 8 Sep 2026 | eve.sinclair@northwindtraders.example |
| Projects/Scans 2021-09.zip | 3.2 GB | 232.8 MB | 5 | 9 Feb 2025 | carol.mendes@northwindtraders.example |
| Projects/Export 2024-12.zip | 3.2 GB | 229.6 MB | 3 | 19 Oct 2023 | ann.patel@northwindtraders.example |
| Payroll/Photos 2024-06.zip | 3.1 GB | 221.0 MB | 2 | 20 Sep 2025 | ann.patel@northwindtraders.example |
| Projects/Projects export.pst | 3.1 GB | None | 1 | 7 Oct 2023 | carol.mendes@northwindtraders.example |
| Projects/Export 2020-08.zip | 3.0 GB | 218.5 MB | 4 | 10 Aug 2026 | ann.patel@northwindtraders.example |
| Projects/Recording 2023-11.mp4 | 3.0 GB | 217.7 MB | 2 | 1 Aug 2026 | carol.mendes@northwindtraders.example |
| Engagement letters/Recording 2021-03.mp4 | 3.0 GB | 213.5 MB | 4 | 16 Apr 2023 | ann.patel@northwindtraders.example |
| Projects/Photos 2022-10.zip | 2.9 GB | 205.8 MB | 6 | 1 Nov 2022 | eve.sinclair@northwindtraders.example |
| Payroll/Scans 2023-05.zip | 2.9 GB | 204.3 MB | 6 | 27 Apr 2023 | carol.mendes@northwindtraders.example |
| Projects/Recording 2019-07.mp4 | 2.8 GB | 204.1 MB | 3 | 17 Jul 2026 | ann.patel@northwindtraders.example |
| Archive/Export 2024-12.zip | 2.8 GB | 200.5 MB | 3 | 29 Oct 2022 | carol.mendes@northwindtraders.example |
| Projects/Scans 2021-09.zip | 2.7 GB | 193.8 MB | 5 | 14 Sep 2026 | carol.mendes@northwindtraders.example |
| Engagement letters/Photos 2020-02.zip | 2.7 GB | 192.6 MB | 3 | 2 Jul 2026 | carl.jensen@northwindtraders.example |
| Templates/Templates archive.zip | 2.7 GB | None | 1 | 24 Apr 2024 | carol.mendes@northwindtraders.example |
| Archive/Recording 2023-11.mp4 | 2.7 GB | 190.0 MB | 2 | 3 Jan 2025 | eve.sinclair@northwindtraders.example |
| Projects/Photos 2024-06.zip | 2.6 GB | 189.8 MB | 2 | 22 Sep 2024 | carl.jensen@northwindtraders.example |
| Payroll/Export 2022-04.zip | 2.6 GB | 187.7 MB | 5 | 21 Jan 2024 | eve.sinclair@northwindtraders.example |
| Year end/Export 2024-12.zip | 2.6 GB | 185.5 MB | 3 | 16 May 2025 | eve.sinclair@northwindtraders.example |
| Projects/Projects export.pst | 2.6 GB | None | 1 | 7 Oct 2023 | carol.mendes@northwindtraders.example |
| Projects/Export 2020-08.zip | 2.5 GB | 181.9 MB | 4 | 19 Sep 2025 | carl.jensen@northwindtraders.example |
| Archive/Photos 2022-10.zip | 2.5 GB | 179.6 MB | 6 | 13 Jan 2025 | ann.patel@northwindtraders.example |
| Year end/Recording 2023-11.mp4 | 2.5 GB | 175.9 MB | 2 | 7 Sep 2025 | ann.patel@northwindtraders.example |
| Projects/Scans 2023-05.zip | 2.4 GB | 175.5 MB | 6 | 26 Aug 2023 | ann.patel@northwindtraders.example |
| Engagement letters/Scans 2019-01.zip | 2.4 GB | 171.8 MB | 2 | 8 Sep 2023 | carl.jensen@northwindtraders.example |
| Payroll/Recording 2021-03.mp4 | 2.4 GB | 171.0 MB | 4 | 6 May 2025 | ann.patel@northwindtraders.example |
| Projects/Recording 2019-07.mp4 | 2.4 GB | 170.0 MB | 3 | 6 Mar 2026 | carl.jensen@northwindtraders.example |
| Archive/Scans 2021-09.zip | 2.4 GB | 169.2 MB | 5 | 15 Sep 2022 | eve.sinclair@northwindtraders.example |
| Archive/Export 2024-12.zip | 2.3 GB | 166.9 MB | 3 | 20 Sep 2024 | ann.patel@northwindtraders.example |
| Year end/Photos 2022-10.zip | 2.3 GB | 166.3 MB | 6 | 15 May 2025 | ann.patel@northwindtraders.example |
| Projects/Export 2022-04.zip | 2.2 GB | 161.2 MB | 5 | 10 Nov 2025 | carol.mendes@northwindtraders.example |
| Templates/Templates archive.zip | 2.2 GB | None | 1 | 24 Apr 2024 | eve.sinclair@northwindtraders.example |
| Archive/Export 2020-08.zip | 2.2 GB | 158.8 MB | 4 | 24 Sep 2023 | eve.sinclair@northwindtraders.example |
| Archive/Recording 2023-11.mp4 | 2.2 GB | 158.2 MB | 2 | 6 Feb 2026 | ann.patel@northwindtraders.example |
| Projects/Photos 2024-06.zip | 2.2 GB | 158.0 MB | 2 | 28 Mar 2023 | carol.mendes@northwindtraders.example |
| Year end/Scans 2021-09.zip | 2.2 GB | 156.6 MB | 5 | 9 Aug 2023 | carl.jensen@northwindtraders.example |
| Payroll/Photos 2020-02.zip | 2.2 GB | 154.3 MB | 3 | 7 Oct 2024 | eve.sinclair@northwindtraders.example |
| Scans/Scans archive.zip | 2.1 GB | None | 1 | 24 Apr 2024 | ann.patel@northwindtraders.example |
| Archive/Photos 2022-10.zip | 2.1 GB | 149.6 MB | 6 | 22 Oct 2022 | eve.sinclair@northwindtraders.example |
| Year end/Year end export.pst | 2.1 GB | None | 1 | 7 Oct 2023 | ann.patel@northwindtraders.example |
| Archive/Recording 2019-07.mp4 | 2.1 GB | 148.4 MB | 3 | 11 Nov 2025 | carl.jensen@northwindtraders.example |
| Year end/Export 2020-08.zip | 2.1 GB | 147.0 MB | 4 | 6 Dec 2025 | carl.jensen@northwindtraders.example |
| Projects/Recording 2021-03.mp4 | 2.0 GB | 146.8 MB | 4 | 27 Jan 2026 | carl.jensen@northwindtraders.example |
| Engagement letters/Engagement letters tracker.xlsx | 2.0 GB | 2.0 GB | 640 | 9 Oct 2026 | ann.patel@northwindtraders.example |
| Projects/Scans 2023-05.zip | 2.0 GB | 146.1 MB | 6 | 6 May 2025 | eve.sinclair@northwindtraders.example |
| Projects/Export 2024-12.zip | 2.0 GB | 145.2 MB | 3 | 21 Dec 2024 | carl.jensen@northwindtraders.example |
| Archive/Scans 2021-09.zip | 2.0 GB | 140.9 MB | 5 | 2 Jun 2025 | carl.jensen@northwindtraders.example |
| Archive/Photos 2024-06.zip | 1.9 GB | 138.0 MB | 2 | 4 May 2023 | carol.mendes@northwindtraders.example |
| Payroll/Scans 2019-01.zip | 1.9 GB | 137.6 MB | 2 | 1 Jul 2025 | carl.jensen@northwindtraders.example |
| Projects/Recording 2023-11.mp4 | 1.9 GB | 137.6 MB | 2 | 9 Mar 2026 | ann.patel@northwindtraders.example |
| Year end/Recording 2019-07.mp4 | 1.9 GB | 137.3 MB | 3 | 25 Feb 2026 | ann.patel@northwindtraders.example |
| Projects/Export 2022-04.zip | 1.9 GB | 134.2 MB | 5 | 5 Apr 2023 | eve.sinclair@northwindtraders.example |
| Projects/Photos 2020-02.zip | 1.8 GB | 132.5 MB | 3 | 1 Jul 2023 | eve.sinclair@northwindtraders.example |
| Archive/Export 2020-08.zip | 1.8 GB | 132.2 MB | 4 | 7 Jul 2024 | eve.sinclair@northwindtraders.example |
| Projects/Photos 2022-10.zip | 1.8 GB | 130.1 MB | 6 | 28 Mar 2026 | carl.jensen@northwindtraders.example |
| Year end/Photos 2024-06.zip | 1.8 GB | 127.7 MB | 2 | 27 Jun 2026 | eve.sinclair@northwindtraders.example |
| Archive/Scans 2023-05.zip | 1.8 GB | 127.6 MB | 6 | 16 Feb 2025 | carol.mendes@northwindtraders.example |
| Scans/Scans archive.zip | 1.8 GB | None | 1 | 24 Apr 2024 | carol.mendes@northwindtraders.example |
| Archive/Recording 2019-07.mp4 | 1.7 GB | 123.6 MB | 3 | 27 Sep 2026 | ann.patel@northwindtraders.example |
| Projects/Scans 2021-09.zip | 1.7 GB | 122.5 MB | 5 | 9 Jul 2023 | eve.sinclair@northwindtraders.example |
Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.
Candidates to archive or delete. Check with the site owner first.
Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.
| Library | Size | Current files | Older versions | Files | Highest version | Last change |
|---|---|---|---|---|---|---|
| Clients / Documents | 209.4 GB | 191.7 GB | 17.7 GB | 56 | 640 | 9 Oct 2026 |
| Finance / Documents | 104.7 GB | 96.7 GB | 8.0 GB | 70 | 640 | 9 Oct 2026 |
| Operations / Documents | 87.2 GB | 80.5 GB | 6.6 GB | 70 | 640 | 9 Oct 2026 |
| Marketing / Documents | 55.1 GB | 50.9 GB | 4.2 GB | 70 | 640 | 9 Oct 2026 |
| Staff Intranet / Documents | 44.1 GB | 40.7 GB | 3.3 GB | 70 | 640 | 9 Oct 2026 |
| Clients / Preservation Hold Library medium | 24.2 GB | 24.2 GB | 0 bytes | 2 | 1 | 6 Sep 2025 |
| Finance / Preservation Hold Library medium | 12.1 GB | 12.1 GB | 0 bytes | 2 | 1 | 6 Sep 2025 |
From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.
| Item | Site | Size | Deleted | Deleted from |
|---|---|---|---|---|
| Scanner exports 2022.zip | Clients | 2.2 GB | 29 Sep 2026 | sites/clients/Shared Documents/Scans |
| Old camera images | Clients | 1.2 GB | 8 Sep 2026 | sites/clients/Shared Documents/Images |
| Scanner exports 2022.zip | Finance | 1.1 GB | 29 Sep 2026 | sites/finance/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Clients | 614.4 MB | 7 Oct 2026 | sites/clients/Shared Documents/Rotas |
| Old camera images | Finance | 614.4 MB | 8 Sep 2026 | sites/finance/Shared Documents/Images |
| Scanner exports 2022.zip | Operations | 563.2 MB | 29 Sep 2026 | sites/operations/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Finance | 307.2 MB | 7 Oct 2026 | sites/finance/Shared Documents/Rotas |
| Old camera images | Operations | 307.2 MB | 8 Sep 2026 | sites/operations/Shared Documents/Images |
| Copy of Copy of Rota.xlsx | Operations | 153.6 MB | 7 Oct 2026 | sites/operations/Shared Documents/Rotas |
OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.
| Person | Used | Quota | Share used | Recycle bin | Older versions |
|---|---|---|---|---|---|
| ann.patel@northwindtraders.example medium | 950.0 GB | 1.00 TB | 93% | 10.0 GB | 10.0 GB |
What the owner can move or delete to free their OneDrive.
| File | Person | Size | Older versions | Last change |
|---|---|---|---|---|
| Videos/raw.mp4 | ann.patel@northwindtraders.example | 50.0 GB | 10.0 GB | 1 Oct 2026 |
Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.
Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().