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Clients/Northwind Traders

Northwind Traders

northwindtraders.onmicrosoft.com

Site permissions

Who holds which permission level on each SharePoint site, through which SharePoint group, and the lists, libraries and subsites with permissions of their own.

All clients
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Every permission level on each site, with SharePoint groups opened up into their members. Permissions on single files and folders are in File and folder permissions.

WhoTypeHowPermission levelOutside the organisation
Owners of ClientsMicrosoft 365 group ownersThrough Clients OwnersFull ControlNo
Members of ClientsMicrosoft 365 groupThrough Clients MembersEditNo
d.mason@mason-legal.example lowGuestGiven directlyReadYes
Owners of FinanceMicrosoft 365 group ownersThrough Finance OwnersFull ControlNo
Members of FinanceMicrosoft 365 groupThrough Finance MembersEditNo
accounts@hollis-partners.example highGuestGiven directlyFull ControlYes
Owners of MarketingMicrosoft 365 group ownersThrough Marketing OwnersFull ControlNo
Members of MarketingMicrosoft 365 groupThrough Marketing MembersEditNo
Owners of OperationsMicrosoft 365 group ownersThrough Operations OwnersFull ControlNo
Members of OperationsMicrosoft 365 groupThrough Operations MembersEditNo
ann.patel@northwindtraders.examplePersonThrough Staff Intranet OwnersFull ControlNo
ann.patel@northwindtraders.examplePersonThrough Staff Intranet MembersEditNo
maya.martin@northwindtraders.examplePersonThrough Staff Intranet MembersEditNo
alfie.roberts@northwindtraders.examplePersonThrough Staff Intranet MembersEditNo
jacob.hughes@northwindtraders.examplePersonThrough Staff Intranet MembersEditNo
Everyone except external users lowEveryoneThrough Staff Intranet VisitorsReadNo

Each site's SharePoint groups: its owners, members and visitors groups and any others, what each grants on the site and who is in it. A guest in an owners group has full control of the site.

SiteGroupPermission levelMembersGuestsGroup owner
ClientsClients OwnersFull Control1NoneClients Owners
ClientsClients MembersEdit1NoneClients Owners
ClientsClients VisitorsRead0NoneClients Owners
FinanceFinance OwnersFull Control1NoneFinance Owners
FinanceFinance MembersEdit1NoneFinance Owners
FinanceFinance VisitorsRead0NoneFinance Owners
MarketingMarketing OwnersFull Control1NoneMarketing Owners
MarketingMarketing MembersEdit1NoneMarketing Owners
MarketingMarketing VisitorsRead0NoneMarketing Owners
OperationsOperations OwnersFull Control1NoneOperations Owners
OperationsOperations MembersEdit1NoneOperations Owners
OperationsOperations VisitorsRead0NoneOperations Owners
Staff IntranetStaff Intranet OwnersFull Control1NoneStaff Intranet Owners
Staff IntranetStaff Intranet MembersEdit4NoneStaff Intranet Owners
Staff IntranetStaff Intranet VisitorsRead1NoneStaff Intranet Owners

Lists and libraries with their own permissions 2

CSV

Lists and libraries that stopped inheriting their site's permissions, so the site's groups don't say who can open them. Each is worth a look: the reason is often a one-off that was never undone.

SiteList or libraryTypeItemsWho can open it
Clients lowEngagement lettersLibrary38Clients Owners (Full Control), Clients Members (Contribute), D Mason (Read)
FinancePayrollLibrary64Finance Owners (Full Control), Thomas Clarke (Edit)

Subsites with their own permissions 1

Subsites that don't inherit their parent site's permissions.

SiteSubsiteWho can open it
Staff IntranetHRStaff Intranet Owners (Full Control), Thomas Clarke (Edit)

Access by person 1 of 31

Everyone who can get into at least one site, through any group or directly, with guests and outside accounts first. Microsoft 365 and security groups are opened up where the Groups collection has their members.

PersonOutside the organisationSitesHighest levelWhich sites
accounts@hollis-partners.example highYes1Full ControlFinance

Read from SharePoint for 5 sites. Hidden levels such as Limited Access, which SharePoint adds when a single file is shared, are left out.

Data from Site permissions (), Groups and Teams (), Users ().