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Clients/Contoso Legal LLP

Contoso Legal LLP

contoso.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
28%
337.1 GB of 1.18 TB (estimated)
Free space
866.9 GB
10.3 GB a month; years of room left
Older versions
24.1 GB
7% of storage
Recycle bins
7.0 GBSince 20 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
181.4 GBSince 20 Jul 2026: from 169.5 GB to 181.4 GB
180 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB18 Apr 202612 Oct 2027Storage limitForecast 2027-10-12: 0.45 TB2026-04-18: 0.27 TB2026-04-23: 0.27 TB2026-04-28: 0.27 TB2026-05-03: 0.28 TB2026-05-08: 0.28 TB2026-05-13: 0.28 TB2026-05-18: 0.28 TB2026-05-23: 0.28 TB2026-05-28: 0.28 TB2026-06-02: 0.29 TB2026-06-07: 0.29 TB2026-06-12: 0.29 TB2026-06-17: 0.29 TB2026-06-22: 0.29 TB2026-06-27: 0.29 TB2026-07-02: 0.3 TB2026-07-07: 0.3 TB2026-07-12: 0.3 TB2026-07-17: 0.3 TB2026-07-20: 0.3 TB2026-07-22: 0.3 TB2026-07-27: 0.3 TB2026-08-01: 0.31 TB2026-08-03: 0.32 TB2026-08-06: 0.31 TB2026-08-10: 0.3 TB2026-08-11: 0.31 TB2026-08-16: 0.31 TB2026-08-17: 0.32 TB2026-08-21: 0.31 TB2026-08-24: 0.31 TB2026-08-26: 0.31 TB2026-08-31: 0.32 TB2026-09-05: 0.32 TB2026-09-07: 0.31 TB2026-09-10: 0.32 TB2026-09-14: 0.33 TB2026-09-15: 0.32 TB2026-09-20: 0.32 TB2026-09-21: 0.31 TB2026-09-25: 0.32 TB2026-09-28: 0.32 TB2026-09-30: 0.33 TB2026-10-05: 0.33 TB2026-10-10: 0.33 TB2026-10-12: 0.33 TB0.33 TB
Where the space goes 5Sites by storage 5Largest folders 4Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 2Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files279.4 GB
  2. Older versions of files24.1 GB
  3. Preservation Hold libraries22.2 GB
  4. Recycle bins7.0 GB
  5. Lists, pages and other4.4 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients148.3 GB
  2. Finance74.2 GB
  3. Operations53.9 GB
  4. Marketing33.7 GB
  5. Staff Intranet27.0 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients148.3 GB115.9 GB10.7 GB4.0 GB75.5 GBTenant storage10 Oct 2026
Finance74.2 GB58.5 GB4.8 GB2.0 GB38.4 GBTenant storage10 Oct 2026
Operations53.9 GB48.9 GB4.0 GB1.0 GB30.5 GBTenant storage10 Oct 2026
Marketing33.7 GB31.2 GB2.5 GB0 bytes20.9 GBTenant storage10 Oct 2026
Staff Intranet27.0 GB24.9 GB2.0 GB0 bytes16.0 GBTenant storage10 Oct 2026

Largest folders 4 of 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

Folder: ScansRemove Clear filters
FolderLocationSizeFilesShare of library
ScansFinance / Documents7.2 GB7,87611%
ScansOperations / Documents6.0 GB48411%
ScansMarketing / Documents3.8 GB7,04111%
ScansStaff Intranet / Documents3.1 GB1,48611%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GBNone25 Apr 2024carol.bennett@contoso.example
Contracts archive_v12.zipClients / Preservation Hold Library8.9 GBNone7 Sep 2025annabel.fraser@contoso.example
Board pack 2023_v8.pdfClients / Preservation Hold Library5.9 GBNone7 Sep 2025annabel.fraser@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GBNone25 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB333.3 MB20 Jun 2024carol.bennett@contoso.example
Contracts archive_v12.zipFinance / Preservation Hold Library4.4 GBNone7 Sep 2025annabel.fraser@contoso.example
Client files/Recording 2023-11.mp4Clients / Documents4.4 GB316.0 MB15 Sep 2026carl.ashworth@contoso.example
Client files/Photos 2022-10.zipClients / Documents4.2 GB298.7 MB6 Aug 2026eve.lambert@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GBNone25 Apr 2024carol.bennett@contoso.example
Client files/Scans 2021-09.zipClients / Documents3.9 GB281.4 MB12 Jan 2025carl.ashworth@contoso.example
Client files/Client files export.pstClients / Documents3.7 GBNone8 Oct 2023annabel.fraser@contoso.example
Client files/Export 2020-08.zipClients / Documents3.7 GB264.1 MB24 Apr 2026carl.ashworth@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB246.7 MB26 May 2024eve.lambert@contoso.example
Engagement letters/Export 2024-12.zipClients / Documents3.4 GB242.3 MB4 Feb 2025eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GBNone25 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB229.7 MB4 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB229.4 MB12 Nov 2023annabel.fraser@contoso.example
Engagement letters/Photos 2022-10.zipClients / Documents3.0 GB217.1 MB8 Jun 2026carl.ashworth@contoso.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library3.0 GBNone7 Sep 2025annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB212.1 MB18 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB204.5 MB1 Dec 2022carol.bennett@contoso.example
Client files/Export 2022-04.zipClients / Documents2.7 GB194.8 MB12 Jun 2025eve.lambert@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB194.1 MB18 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB192.0 MB9 Jun 2023eve.lambert@contoso.example
Payroll/Recording 2023-11.mp4Clients / Documents2.6 GB184.0 MB19 Nov 2024carol.bennett@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GBNone25 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB179.4 MB15 Apr 2024annabel.fraser@contoso.example
Client files/Recording 2021-03.mp4Clients / Documents2.5 GB177.5 MB2 Aug 2025carl.ashworth@contoso.example
Payroll/Photos 2022-10.zipClients / Documents2.4 GB173.9 MB17 Feb 2026eve.lambert@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB166.8 MB29 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB166.7 MB24 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB163.8 MB18 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB160.2 MB5 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB158.0 MB10 Apr 2024annabel.fraser@contoso.example
Engagement letters/Scans 2023-05.zipClients / Documents2.2 GB154.2 MB17 Dec 2025carol.bennett@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB153.7 MB12 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB149.3 MB22 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GBNone25 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB143.7 MB17 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB142.9 MB18 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB141.6 MB14 Sep 2023annabel.fraser@contoso.example
Projects/Scans 2021-09.zipFinance / Documents2.0 GB140.7 MB9 May 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB139.5 MB16 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB133.6 MB21 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GBNone8 Oct 2023carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Operations / Documents1.8 GB132.2 MB7 Nov 2024annabel.fraser@contoso.example
Projects/Export 2020-08.zipFinance / Documents1.8 GB132.0 MB20 Oct 2025eve.lambert@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB129.0 MB6 Jul 2023eve.lambert@contoso.example
Projects/Photos 2022-10.zipOperations / Documents1.7 GB125.0 MB26 Feb 2026annabel.fraser@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB123.5 MB9 Oct 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Finance / Documents1.7 GB123.4 MB15 Mar 2026carol.bennett@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB121.1 MB11 Apr 2023carol.bennett@contoso.example
Projects/Scans 2021-09.zipOperations / Documents1.6 GB117.7 MB2 May 2025eve.lambert@contoso.example
Engagement letters/Photos 2020-02.zipClients / Documents1.6 GB116.4 MB22 Jul 2026annabel.fraser@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GBNone25 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Finance / Documents1.6 GB114.9 MB19 Apr 2026annabel.fraser@contoso.example
Projects/Photos 2024-06.zipFinance / Documents1.6 GB114.7 MB4 Dec 2024carl.ashworth@contoso.example
Payroll/Export 2022-04.zipClients / Documents1.6 GB113.4 MB4 Sep 2025carl.ashworth@contoso.example
Year end/Export 2024-12.zipClients / Documents1.6 GB112.1 MB21 Jun 2025annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GBNone8 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB110.5 MB7 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB108.6 MB17 Sep 2022annabel.fraser@contoso.example
Year end/Recording 2023-11.mp4Clients / Documents1.5 GB106.3 MB26 Dec 2025annabel.fraser@contoso.example
Projects/Scans 2023-05.zipFinance / Documents1.5 GB106.1 MB27 Dec 2024carl.ashworth@contoso.example
Engagement letters/Scans 2019-01.zipClients / Documents1.4 GB103.8 MB22 Mar 2025carol.bennett@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB103.3 MB18 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB103.2 MB10 May 2023eve.lambert@contoso.example
Archive/Scans 2021-09.zipFinance / Documents1.4 GB102.3 MB1 Dec 2025carol.bennett@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB101.4 MB18 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB100.5 MB22 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB97.4 MB13 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GBNone25 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Operations / Documents1.3 GB96.1 MB7 Jan 2026eve.lambert@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB96.0 MB21 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB96.0 MB24 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB94.7 MB7 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB93.3 MB18 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GBNone25 Apr 2024carl.ashworth@contoso.example
Archive/Photos 2022-10.zipOperations / Documents1.3 GB90.8 MB9 Jun 2026carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GBNone8 Oct 2023annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Finance / Documents1.3 GB89.7 MB26 Dec 2025annabel.fraser@contoso.example
Year end/Export 2020-08.zipClients / Documents1.2 GB88.8 MB21 Mar 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipMarketing / Documents1.2 GB88.8 MB13 Oct 2025carol.bennett@contoso.example
Projects/Scans 2023-05.zipOperations / Documents1.2 GB88.7 MB23 Oct 2024carol.bennett@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB88.7 MB15 Oct 2023carl.ashworth@contoso.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB1.2 GB10 Oct 2026carol.bennett@contoso.example
Archive/Scans 2021-09.zipOperations / Documents1.2 GB85.6 MB8 Mar 2025carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Marketing / Documents1.2 GB84.2 MB1 Oct 2025eve.lambert@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB83.4 MB30 Apr 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB83.2 MB26 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB83.0 MB4 Nov 2022eve.lambert@contoso.example
Projects/Export 2022-04.zipOperations / Documents1.1 GB81.5 MB15 Oct 2024annabel.fraser@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB80.3 MB9 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB80.1 MB23 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB79.6 MB10 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GBNone25 Apr 2024eve.lambert@contoso.example
Year end/Photos 2024-06.zipClients / Documents1.1 GB77.2 MB27 Jun 2026carol.bennett@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB77.1 MB6 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB75.0 MB28 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB75.0 MB26 Jul 2024annabel.fraser@contoso.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB8.0 MB64010 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1003.2 MB8.0 MB64010 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents623.3 MB8.0 MB64010 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents622.3 MB8.9 MB2127 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents520.2 MB8.0 MB64010 Oct 2026
Payroll/Payroll planner.docxClients / Documents497.6 MB8.0 MB2127 Oct 2026
Client files/Export 2024-12.zipClients / Documents333.3 MB4.3 GB320 Jun 2024
Archive/Archive tracker.xlsxMarketing / Documents328.4 MB8.0 MB64010 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents316.0 MB4.1 GB215 Sep 2026
Archive/Archive planner.docxFinance / Documents307.6 MB8.0 MB2127 Oct 2026
Client files/Photos 2022-10.zipClients / Documents298.7 MB3.9 GB66 Aug 2026
Client files/Scans 2021-09.zipClients / Documents281.4 MB3.7 GB512 Jan 2025
Client files/Export 2020-08.zipClients / Documents264.1 MB3.4 GB424 Apr 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents261.1 MB8.0 MB64010 Oct 2026
Archive/Archive planner.docxOperations / Documents256.1 MB8.0 MB2127 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents246.7 MB3.2 GB326 May 2024
Engagement letters/Export 2024-12.zipClients / Documents242.3 MB3.1 GB34 Feb 2025
Engagement letters/Recording 2023-11.mp4Clients / Documents229.7 MB3.0 GB24 Nov 2023
Client files/Photos 2024-06.zipClients / Documents229.4 MB3.0 GB212 Nov 2023
Engagement letters/Photos 2022-10.zipClients / Documents217.1 MB2.8 GB68 Jun 2026
Client files/Scans 2023-05.zipClients / Documents212.1 MB2.8 GB618 Feb 2024
Engagement letters/Scans 2021-09.zipClients / Documents204.5 MB2.7 GB51 Dec 2022
Shared/Shared tracker.xlsxFinance / Documents204.4 MB8.0 MB64010 Oct 2026
Client files/Export 2022-04.zipClients / Documents194.8 MB2.5 GB512 Jun 2025
Payroll/Export 2024-12.zipClients / Documents194.1 MB2.5 GB318 Sep 2023
Engagement letters/Export 2020-08.zipClients / Documents192.0 MB2.5 GB49 Jun 2023
Payroll/Recording 2023-11.mp4Clients / Documents184.0 MB2.4 GB219 Nov 2024
Engagement letters/Recording 2019-07.mp4Clients / Documents179.4 MB2.3 GB315 Apr 2024
Client files/Recording 2021-03.mp4Clients / Documents177.5 MB2.3 GB42 Aug 2025
Payroll/Photos 2022-10.zipClients / Documents173.9 MB2.3 GB617 Feb 2026
Shared/Shared tracker.xlsxOperations / Documents169.7 MB8.0 MB64010 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents166.8 MB2.2 GB229 Mar 2023
Projects/Export 2024-12.zipFinance / Documents166.7 MB2.2 GB324 Dec 2022
Payroll/Scans 2021-09.zipClients / Documents163.8 MB2.1 GB518 Oct 2023
Archive/Archive planner.docxMarketing / Documents160.2 MB8.0 MB2127 Oct 2026
Client files/Photos 2020-02.zipClients / Documents160.2 MB2.1 GB35 Jun 2024
Projects/Recording 2023-11.mp4Finance / Documents158.0 MB2.0 GB210 Apr 2024
Engagement letters/Scans 2023-05.zipClients / Documents154.2 MB2.0 GB617 Dec 2025
Payroll/Export 2020-08.zipClients / Documents153.7 MB2.0 GB412 Jan 2024
Projects/Photos 2022-10.zipFinance / Documents149.3 MB1.9 GB622 Aug 2024
Payroll/Recording 2019-07.mp4Clients / Documents143.7 MB1.9 GB317 May 2024
Client files/Scans 2019-01.zipClients / Documents142.9 MB1.9 GB218 Jul 2023
Engagement letters/Export 2022-04.zipClients / Documents141.6 MB1.8 GB514 Sep 2023
Projects/Scans 2021-09.zipFinance / Documents140.7 MB1.8 GB59 May 2026
Projects/Export 2024-12.zipOperations / Documents139.5 MB1.8 GB316 Jun 2024
Payroll/Photos 2024-06.zipClients / Documents133.6 MB1.7 GB221 Apr 2024
Projects/Recording 2023-11.mp4Operations / Documents132.2 MB1.7 GB27 Nov 2024
Projects/Export 2020-08.zipFinance / Documents132.0 MB1.7 GB420 Oct 2025
Engagement letters/Recording 2021-03.mp4Clients / Documents129.0 MB1.7 GB46 Jul 2023
Archive/Archive planner.docxStaff Intranet / Documents126.5 MB8.0 MB2127 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents125.0 MB1.6 GB626 Feb 2026
Payroll/Scans 2023-05.zipClients / Documents123.5 MB1.6 GB69 Oct 2024
Projects/Recording 2019-07.mp4Finance / Documents123.4 MB1.6 GB315 Mar 2026
Archive/Export 2024-12.zipFinance / Documents121.1 MB1.6 GB311 Apr 2023
Projects/Scans 2021-09.zipOperations / Documents117.7 MB1.5 GB52 May 2025
Engagement letters/Photos 2020-02.zipClients / Documents116.4 MB1.5 GB322 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents114.9 MB1.5 GB219 Apr 2026
Projects/Photos 2024-06.zipFinance / Documents114.7 MB1.5 GB24 Dec 2024
Payroll/Export 2022-04.zipClients / Documents113.4 MB1.5 GB54 Sep 2025
Year end/Export 2024-12.zipClients / Documents112.1 MB1.5 GB321 Jun 2025
Projects/Export 2020-08.zipOperations / Documents110.5 MB1.4 GB47 Apr 2023
Archive/Photos 2022-10.zipFinance / Documents108.6 MB1.4 GB617 Sep 2022
Year end/Recording 2023-11.mp4Clients / Documents106.3 MB1.4 GB226 Dec 2025
Projects/Scans 2023-05.zipFinance / Documents106.1 MB1.4 GB627 Dec 2024
Shared/Shared tracker.xlsxMarketing / Documents105.2 MB8.0 MB64010 Oct 2026
Engagement letters/Scans 2019-01.zipClients / Documents103.8 MB1.3 GB222 Mar 2025
Payroll/Recording 2021-03.mp4Clients / Documents103.3 MB1.3 GB418 Jul 2024
Projects/Recording 2019-07.mp4Operations / Documents103.2 MB1.3 GB310 May 2023
Archive/Scans 2021-09.zipFinance / Documents102.3 MB1.3 GB51 Dec 2025
Archive/Export 2024-12.zipOperations / Documents101.4 MB1.3 GB318 Jun 2024
Year end/Photos 2022-10.zipClients / Documents100.5 MB1.3 GB622 Sep 2022
Shared/Shared planner.docxFinance / Documents98.2 MB8.0 MB2127 Oct 2026
Projects/Export 2022-04.zipFinance / Documents97.4 MB1.3 GB513 Nov 2022
Archive/Recording 2023-11.mp4Operations / Documents96.1 MB1.2 GB27 Jan 2026
Projects/Photos 2024-06.zipOperations / Documents96.0 MB1.2 GB221 Jun 2024
Archive/Export 2020-08.zipFinance / Documents96.0 MB1.2 GB424 Jul 2023
Year end/Scans 2021-09.zipClients / Documents94.7 MB1.2 GB57 Jul 2023
Payroll/Photos 2020-02.zipClients / Documents93.3 MB1.2 GB318 Aug 2024
Archive/Photos 2022-10.zipOperations / Documents90.8 MB1.2 GB69 Jun 2026
Archive/Recording 2019-07.mp4Finance / Documents89.7 MB1.2 GB326 Dec 2025
Year end/Export 2020-08.zipClients / Documents88.8 MB1.2 GB421 Mar 2026
Projects/Export 2024-12.zipMarketing / Documents88.8 MB1.2 GB313 Oct 2025
Projects/Scans 2023-05.zipOperations / Documents88.7 MB1.2 GB623 Oct 2024
Projects/Recording 2021-03.mp4Finance / Documents88.7 MB1.2 GB415 Oct 2023
Archive/Scans 2021-09.zipOperations / Documents85.6 MB1.1 GB58 Mar 2025
Projects/Recording 2023-11.mp4Marketing / Documents84.2 MB1.1 GB21 Oct 2025
Archive/Photos 2024-06.zipFinance / Documents83.4 MB1.1 GB230 Apr 2023
Payroll/Scans 2019-01.zipClients / Documents83.2 MB1.1 GB226 Jul 2024
Year end/Recording 2019-07.mp4Clients / Documents83.0 MB1.1 GB34 Nov 2022
Shared/Shared tracker.xlsxStaff Intranet / Documents82.5 MB8.0 MB64010 Oct 2026
Projects/Export 2022-04.zipOperations / Documents81.5 MB1.1 GB515 Oct 2024
Shared/Shared planner.docxOperations / Documents80.8 MB8.0 MB2127 Oct 2026
Archive/Export 2020-08.zipOperations / Documents80.3 MB1.0 GB49 Feb 2023
Projects/Photos 2020-02.zipFinance / Documents80.1 MB1.0 GB323 Feb 2023
Projects/Photos 2022-10.zipMarketing / Documents79.6 MB1.0 GB610 Apr 2024
Year end/Photos 2024-06.zipClients / Documents77.2 MB1.0 GB227 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents77.1 MB1.0 GB66 Oct 2022
Archive/Recording 2019-07.mp4Operations / Documents75.0 MB997.0 MB328 Dec 2023
Projects/Scans 2021-09.zipMarketing / Documents75.0 MB996.0 MB526 Jul 2024
Projects/Recording 2021-03.mp4Operations / Documents74.3 MB986.5 MB425 Jan 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB25 Apr 2024carol.bennett@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB25 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB20 Jun 2024carol.bennett@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB25 Apr 2024carol.bennett@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB8 Oct 2023annabel.fraser@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB26 May 2024eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB25 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB4 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB12 Nov 2023annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB18 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB1 Dec 2022carol.bennett@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB18 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB9 Jun 2023eve.lambert@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB25 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB15 Apr 2024annabel.fraser@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB29 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB24 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB18 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB5 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB10 Apr 2024annabel.fraser@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB12 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB22 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB25 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB17 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB18 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB14 Sep 2023annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB16 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB21 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB8 Oct 2023carol.bennett@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB6 Jul 2023eve.lambert@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB9 Oct 2024annabel.fraser@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB11 Apr 2023carol.bennett@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB25 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB8 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB7 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB17 Sep 2022annabel.fraser@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB18 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB10 May 2023eve.lambert@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB18 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB22 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB13 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB25 Apr 2024annabel.fraser@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB21 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB24 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB7 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB18 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB25 Apr 2024carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB8 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB15 Oct 2023carl.ashworth@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB30 Apr 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB26 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB4 Nov 2022eve.lambert@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB9 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB23 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB10 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB25 Apr 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB6 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB28 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB26 Jul 2024annabel.fraser@contoso.example
Projects/Export 2024-12.zipStaff Intranet / Documents1014.9 MB4 Jan 2023annabel.fraser@contoso.example
Projects/Projects export.pstMarketing / Documents1014.9 MB8 Oct 2023carl.ashworth@contoso.example
Archive/Export 2022-04.zipFinance / Documents1011.5 MB11 Jun 2023carol.bennett@contoso.example
Projects/Export 2020-08.zipMarketing / Documents1005.0 MB24 Sep 2023eve.lambert@contoso.example
Archive/Photos 2024-06.zipOperations / Documents996.8 MB28 Nov 2022carl.ashworth@contoso.example
Projects/Recording 2023-11.mp4Staff Intranet / Documents962.2 MB8 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Marketing / Documents939.1 MB5 Aug 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipOperations / Documents921.6 MB11 Apr 2023annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Finance / Documents921.5 MB8 Aug 2024carol.bennett@contoso.example
Templates/Templates archive.zipMarketing / Documents877.9 MB25 Apr 2024carl.ashworth@contoso.example
Archive/Recording 2023-11.mp4Marketing / Documents874.3 MB25 May 2023annabel.fraser@contoso.example
Archive/Export 2022-04.zipOperations / Documents846.4 MB3 Dec 2023carl.ashworth@contoso.example
Archive/Photos 2022-10.zipMarketing / Documents826.4 MB6 Jan 2024annabel.fraser@contoso.example
Projects/Projects export.pstStaff Intranet / Documents811.9 MB8 Oct 2023carl.ashworth@contoso.example
Projects/Scans 2023-05.zipMarketing / Documents807.3 MB12 Jan 2024carol.bennett@contoso.example
Templates/Export 2024-12.zipFinance / Documents800.9 MB16 Mar 2024carol.bennett@contoso.example
Archive/Scans 2021-09.zipMarketing / Documents778.5 MB12 Aug 2024annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Operations / Documents771.1 MB19 Sep 2022carl.ashworth@contoso.example
Year end/Photos 2020-02.zipClients / Documents769.7 MB29 Dec 2023eve.lambert@contoso.example
Templates/Recording 2023-11.mp4Finance / Documents759.3 MB23 Jun 2024carl.ashworth@contoso.example
Projects/Export 2022-04.zipMarketing / Documents741.4 MB5 Apr 2023annabel.fraser@contoso.example
Archive/Export 2024-12.zipStaff Intranet / Documents737.8 MB27 Dec 2023annabel.fraser@contoso.example
Archive/Export 2020-08.zipMarketing / Documents730.6 MB20 Jun 2024eve.lambert@contoso.example
Templates/Photos 2022-10.zipFinance / Documents717.7 MB28 Oct 2022carol.bennett@contoso.example
Scans/Scans archive.zipMarketing / Documents703.2 MB25 Apr 2024carl.ashworth@contoso.example
Templates/Templates archive.zipStaff Intranet / Documents702.3 MB25 Apr 2024carol.bennett@contoso.example
Archive/Photos 2020-02.zipOperations / Documents695.9 MB3 Jun 2024carol.bennett@contoso.example
Year end/Scans 2019-01.zipClients / Documents686.5 MB28 Jan 2024carol.bennett@contoso.example
Archive/Recording 2019-07.mp4Marketing / Documents682.7 MB16 Sep 2023carol.bennett@contoso.example
Archive/Photos 2022-10.zipStaff Intranet / Documents661.1 MB17 Mar 2024annabel.fraser@contoso.example
Projects/Scans 2023-05.zipStaff Intranet / Documents645.9 MB6 Jul 2024eve.lambert@contoso.example
Templates/Templates export.pstFinance / Documents640.7 MB8 Oct 2023carol.bennett@contoso.example
Templates/Recording 2023-11.mp4Operations / Documents635.4 MB11 Oct 2022carl.ashworth@contoso.example
Archive/Photos 2024-06.zipMarketing / Documents634.8 MB7 Oct 2022eve.lambert@contoso.example
Archive/Scans 2021-09.zipStaff Intranet / Documents622.8 MB24 Aug 2023carl.ashworth@contoso.example
Archive/Scans 2019-01.zipOperations / Documents620.7 MB30 Jul 2024carl.ashworth@contoso.example
Templates/Photos 2022-10.zipOperations / Documents600.5 MB8 Mar 2023annabel.fraser@contoso.example
Templates/Recording 2019-07.mp4Finance / Documents592.9 MB20 Jun 2023carl.ashworth@contoso.example
Archive/Scans 2023-05.zipMarketing / Documents586.9 MB5 Oct 2024carol.bennett@contoso.example
Archive/Export 2020-08.zipStaff Intranet / Documents584.5 MB8 Oct 2024annabel.fraser@contoso.example
Templates/Scans 2021-09.zipOperations / Documents565.7 MB29 Jan 2023eve.lambert@contoso.example

Libraries 2 of 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

Last change: older than 30 daysRemove Clear filters
LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Preservation Hold Library medium14.8 GB14.8 GB0 bytes217 Sep 2025
Finance / Preservation Hold Library medium7.4 GB7.4 GB0 bytes217 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB30 Sep 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB9 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB30 Sep 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB8 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB9 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB30 Sep 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB8 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB9 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB8 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
annabel.fraser@contoso.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4annabel.fraser@contoso.example50.0 GB10.0 GB2 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().