Harbour ITMenu

Powered by Office Sentry 2.3.1

You're in the demo. Three fictional clients with made-up people. Look around freely: nothing can be changed, and it all resets every night.Get Office Sentry
Clients/Contoso Legal LLP

Contoso Legal LLP

contoso.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
28%
337.1 GB of 1.18 TB (estimated)
Free space
866.9 GB
10.3 GB a month; years of room left
Older versions
24.1 GB
7% of storage
Recycle bins
7.0 GBSince 23 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
181.4 GBSince 23 Jul 2026: from 169.5 GB to 181.4 GB
180 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB21 Apr 202615 Oct 2027Storage limitForecast 2027-10-15: 0.45 TB2026-04-21: 0.27 TB2026-04-26: 0.27 TB2026-05-01: 0.27 TB2026-05-06: 0.28 TB2026-05-11: 0.28 TB2026-05-16: 0.28 TB2026-05-21: 0.28 TB2026-05-26: 0.28 TB2026-05-31: 0.28 TB2026-06-05: 0.29 TB2026-06-10: 0.29 TB2026-06-15: 0.29 TB2026-06-20: 0.29 TB2026-06-25: 0.29 TB2026-06-30: 0.29 TB2026-07-05: 0.3 TB2026-07-10: 0.3 TB2026-07-15: 0.3 TB2026-07-20: 0.3 TB2026-07-23: 0.3 TB2026-07-25: 0.3 TB2026-07-30: 0.3 TB2026-08-04: 0.31 TB2026-08-06: 0.32 TB2026-08-09: 0.31 TB2026-08-13: 0.3 TB2026-08-14: 0.31 TB2026-08-19: 0.31 TB2026-08-20: 0.32 TB2026-08-24: 0.31 TB2026-08-27: 0.31 TB2026-08-29: 0.31 TB2026-09-03: 0.32 TB2026-09-08: 0.32 TB2026-09-10: 0.31 TB2026-09-13: 0.32 TB2026-09-17: 0.33 TB2026-09-18: 0.32 TB2026-09-23: 0.32 TB2026-09-24: 0.31 TB2026-09-28: 0.32 TB2026-10-01: 0.32 TB2026-10-03: 0.33 TB2026-10-08: 0.33 TB2026-10-13: 0.33 TB2026-10-15: 0.33 TB0.33 TB
Where the space goes 5Sites by storage 5Largest folders 24Largest files 100Files with the most version history 3Largest files untouched for 2 years 100Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files279.4 GB
  2. Older versions of files24.1 GB
  3. Preservation Hold libraries22.2 GB
  4. Recycle bins7.0 GB
  5. Lists, pages and other4.4 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Clients148.3 GB
  2. Finance74.2 GB
  3. Operations53.9 GB
  4. Marketing33.7 GB
  5. Staff Intranet27.0 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Clients148.3 GB115.9 GB10.7 GB4.0 GB75.5 GBTenant storage13 Oct 2026
Finance74.2 GB58.5 GB4.8 GB2.0 GB38.4 GBTenant storage13 Oct 2026
Operations53.9 GB48.9 GB4.0 GB1.0 GB30.5 GBTenant storage13 Oct 2026
Marketing33.7 GB31.2 GB2.5 GB0 bytes20.9 GBTenant storage13 Oct 2026
Staff Intranet27.0 GB24.9 GB2.0 GB0 bytes16.0 GBTenant storage13 Oct 2026

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents53.1 GB5,31642%
Engagement lettersClients / Documents30.8 GB4,82124%
ProjectsFinance / Documents26.6 GB1,75742%
PayrollClients / Documents24.7 GB1,83820%
ProjectsOperations / Documents22.2 GB6,64942%
Year endClients / Documents17.9 GB7,67514%
ArchiveFinance / Documents15.4 GB4,82524%
ProjectsMarketing / Documents14.2 GB3,75642%
ArchiveOperations / Documents12.9 GB3,08624%
ProjectsStaff Intranet / Documents11.3 GB2,14142%
TemplatesFinance / Documents8.9 GB4,13714%
ArchiveMarketing / Documents8.2 GB4,37724%
TemplatesOperations / Documents7.5 GB2,90114%
ScansFinance / Documents7.2 GB7,87611%
ArchiveStaff Intranet / Documents6.6 GB7,70624%
ScansOperations / Documents6.0 GB48411%
SharedFinance / Documents5.2 GB4,1248%
TemplatesMarketing / Documents4.8 GB1,17414%
SharedOperations / Documents4.3 GB3,6758%
ScansMarketing / Documents3.8 GB7,04111%
TemplatesStaff Intranet / Documents3.8 GB3,00614%
ScansStaff Intranet / Documents3.1 GB1,48611%
SharedMarketing / Documents2.8 GB2,7898%
SharedStaff Intranet / Documents2.2 GB2,6088%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GBNone128 Apr 2024carol.bennett@contoso.example
Contracts archive_v12.zipClients / Preservation Hold Library8.9 GBNone110 Sep 2025annabel.fraser@contoso.example
Board pack 2023_v8.pdfClients / Preservation Hold Library5.9 GBNone110 Sep 2025annabel.fraser@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GBNone128 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB333.3 MB323 Jun 2024carol.bennett@contoso.example
Contracts archive_v12.zipFinance / Preservation Hold Library4.4 GBNone110 Sep 2025annabel.fraser@contoso.example
Client files/Recording 2023-11.mp4Clients / Documents4.4 GB316.0 MB218 Sep 2026carl.ashworth@contoso.example
Client files/Photos 2022-10.zipClients / Documents4.2 GB298.7 MB69 Aug 2026eve.lambert@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GBNone128 Apr 2024carol.bennett@contoso.example
Client files/Scans 2021-09.zipClients / Documents3.9 GB281.4 MB515 Jan 2025carl.ashworth@contoso.example
Client files/Client files export.pstClients / Documents3.7 GBNone111 Oct 2023annabel.fraser@contoso.example
Client files/Export 2020-08.zipClients / Documents3.7 GB264.1 MB427 Apr 2026carl.ashworth@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB246.7 MB329 May 2024eve.lambert@contoso.example
Engagement letters/Export 2024-12.zipClients / Documents3.4 GB242.3 MB37 Feb 2025eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GBNone128 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB229.7 MB27 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB229.4 MB215 Nov 2023annabel.fraser@contoso.example
Engagement letters/Photos 2022-10.zipClients / Documents3.0 GB217.1 MB611 Jun 2026carl.ashworth@contoso.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library3.0 GBNone110 Sep 2025annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB212.1 MB621 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB204.5 MB54 Dec 2022carol.bennett@contoso.example
Client files/Export 2022-04.zipClients / Documents2.7 GB194.8 MB515 Jun 2025eve.lambert@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB194.1 MB321 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB192.0 MB412 Jun 2023eve.lambert@contoso.example
Payroll/Recording 2023-11.mp4Clients / Documents2.6 GB184.0 MB222 Nov 2024carol.bennett@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GBNone128 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB179.4 MB318 Apr 2024annabel.fraser@contoso.example
Client files/Recording 2021-03.mp4Clients / Documents2.5 GB177.5 MB45 Aug 2025carl.ashworth@contoso.example
Payroll/Photos 2022-10.zipClients / Documents2.4 GB173.9 MB620 Feb 2026eve.lambert@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB166.8 MB21 Apr 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB166.7 MB327 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB163.8 MB521 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB160.2 MB38 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB158.0 MB213 Apr 2024annabel.fraser@contoso.example
Engagement letters/Scans 2023-05.zipClients / Documents2.2 GB154.2 MB620 Dec 2025carol.bennett@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB153.7 MB415 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB149.3 MB625 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GBNone128 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB143.7 MB320 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB142.9 MB221 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB141.6 MB517 Sep 2023annabel.fraser@contoso.example
Projects/Scans 2021-09.zipFinance / Documents2.0 GB140.7 MB512 May 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB139.5 MB319 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB133.6 MB224 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GBNone111 Oct 2023carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Operations / Documents1.8 GB132.2 MB210 Nov 2024annabel.fraser@contoso.example
Projects/Export 2020-08.zipFinance / Documents1.8 GB132.0 MB423 Oct 2025eve.lambert@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB129.0 MB49 Jul 2023eve.lambert@contoso.example
Projects/Photos 2022-10.zipOperations / Documents1.7 GB125.0 MB61 Mar 2026annabel.fraser@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB123.5 MB612 Oct 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Finance / Documents1.7 GB123.4 MB318 Mar 2026carol.bennett@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB121.1 MB314 Apr 2023carol.bennett@contoso.example
Projects/Scans 2021-09.zipOperations / Documents1.6 GB117.7 MB55 May 2025eve.lambert@contoso.example
Engagement letters/Photos 2020-02.zipClients / Documents1.6 GB116.4 MB325 Jul 2026annabel.fraser@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GBNone128 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Finance / Documents1.6 GB114.9 MB222 Apr 2026annabel.fraser@contoso.example
Projects/Photos 2024-06.zipFinance / Documents1.6 GB114.7 MB27 Dec 2024carl.ashworth@contoso.example
Payroll/Export 2022-04.zipClients / Documents1.6 GB113.4 MB57 Sep 2025carl.ashworth@contoso.example
Year end/Export 2024-12.zipClients / Documents1.6 GB112.1 MB324 Jun 2025annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GBNone111 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB110.5 MB410 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB108.6 MB620 Sep 2022annabel.fraser@contoso.example
Year end/Recording 2023-11.mp4Clients / Documents1.5 GB106.3 MB229 Dec 2025annabel.fraser@contoso.example
Projects/Scans 2023-05.zipFinance / Documents1.5 GB106.1 MB630 Dec 2024carl.ashworth@contoso.example
Engagement letters/Scans 2019-01.zipClients / Documents1.4 GB103.8 MB225 Mar 2025carol.bennett@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB103.3 MB421 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB103.2 MB313 May 2023eve.lambert@contoso.example
Archive/Scans 2021-09.zipFinance / Documents1.4 GB102.3 MB54 Dec 2025carol.bennett@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB101.4 MB321 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB100.5 MB625 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB97.4 MB516 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GBNone128 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Operations / Documents1.3 GB96.1 MB210 Jan 2026eve.lambert@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB96.0 MB224 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB96.0 MB427 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB94.7 MB510 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB93.3 MB321 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GBNone128 Apr 2024carl.ashworth@contoso.example
Archive/Photos 2022-10.zipOperations / Documents1.3 GB90.8 MB612 Jun 2026carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GBNone111 Oct 2023annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Finance / Documents1.3 GB89.7 MB329 Dec 2025annabel.fraser@contoso.example
Year end/Export 2020-08.zipClients / Documents1.2 GB88.8 MB424 Mar 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipMarketing / Documents1.2 GB88.8 MB316 Oct 2025carol.bennett@contoso.example
Projects/Scans 2023-05.zipOperations / Documents1.2 GB88.7 MB626 Oct 2024carol.bennett@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB88.7 MB418 Oct 2023carl.ashworth@contoso.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB1.2 GB64013 Oct 2026carol.bennett@contoso.example
Archive/Scans 2021-09.zipOperations / Documents1.2 GB85.6 MB511 Mar 2025carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Marketing / Documents1.2 GB84.2 MB24 Oct 2025eve.lambert@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB83.4 MB23 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB83.2 MB229 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB83.0 MB37 Nov 2022eve.lambert@contoso.example
Projects/Export 2022-04.zipOperations / Documents1.1 GB81.5 MB518 Oct 2024annabel.fraser@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB80.3 MB412 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB80.1 MB326 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB79.6 MB613 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GBNone128 Apr 2024eve.lambert@contoso.example
Year end/Photos 2024-06.zipClients / Documents1.1 GB77.2 MB230 Jun 2026carol.bennett@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB77.1 MB69 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB75.0 MB331 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB75.0 MB529 Jul 2024annabel.fraser@contoso.example

Files with the most version history 3 of 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

Location: Staff Intranet / DocumentsRemove Clear filters
FileLocationOlder versionsCurrent sizeVersionLast change
Archive/Archive tracker.xlsxStaff Intranet / Documents261.1 MB8.0 MB64013 Oct 2026
Archive/Archive planner.docxStaff Intranet / Documents126.5 MB8.0 MB21210 Oct 2026
Shared/Shared tracker.xlsxStaff Intranet / Documents82.5 MB8.0 MB64013 Oct 2026

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB28 Apr 2024carol.bennett@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB28 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB23 Jun 2024carol.bennett@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB28 Apr 2024carol.bennett@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB11 Oct 2023annabel.fraser@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB29 May 2024eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB28 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB7 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB15 Nov 2023annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB21 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB4 Dec 2022carol.bennett@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB21 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB12 Jun 2023eve.lambert@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB28 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB18 Apr 2024annabel.fraser@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB1 Apr 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB27 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB21 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB8 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB13 Apr 2024annabel.fraser@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB15 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB25 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB28 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB20 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB21 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB17 Sep 2023annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB19 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB24 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB11 Oct 2023carol.bennett@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB9 Jul 2023eve.lambert@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB12 Oct 2024annabel.fraser@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB14 Apr 2023carol.bennett@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB28 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB11 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB10 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB20 Sep 2022annabel.fraser@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB21 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB13 May 2023eve.lambert@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB21 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB25 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB16 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB28 Apr 2024annabel.fraser@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB24 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB27 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB10 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB21 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB28 Apr 2024carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB11 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB18 Oct 2023carl.ashworth@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB3 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB29 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB7 Nov 2022eve.lambert@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB12 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB26 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB13 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB28 Apr 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB9 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB31 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB29 Jul 2024annabel.fraser@contoso.example
Projects/Export 2024-12.zipStaff Intranet / Documents1014.9 MB7 Jan 2023annabel.fraser@contoso.example
Projects/Projects export.pstMarketing / Documents1014.9 MB11 Oct 2023carl.ashworth@contoso.example
Archive/Export 2022-04.zipFinance / Documents1011.5 MB14 Jun 2023carol.bennett@contoso.example
Projects/Export 2020-08.zipMarketing / Documents1005.0 MB27 Sep 2023eve.lambert@contoso.example
Archive/Photos 2024-06.zipOperations / Documents996.8 MB1 Dec 2022carl.ashworth@contoso.example
Projects/Recording 2023-11.mp4Staff Intranet / Documents962.2 MB11 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Marketing / Documents939.1 MB8 Aug 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipOperations / Documents921.6 MB14 Apr 2023annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Finance / Documents921.5 MB11 Aug 2024carol.bennett@contoso.example
Templates/Templates archive.zipMarketing / Documents877.9 MB28 Apr 2024carl.ashworth@contoso.example
Archive/Recording 2023-11.mp4Marketing / Documents874.3 MB28 May 2023annabel.fraser@contoso.example
Archive/Export 2022-04.zipOperations / Documents846.4 MB6 Dec 2023carl.ashworth@contoso.example
Archive/Photos 2022-10.zipMarketing / Documents826.4 MB9 Jan 2024annabel.fraser@contoso.example
Projects/Projects export.pstStaff Intranet / Documents811.9 MB11 Oct 2023carl.ashworth@contoso.example
Projects/Scans 2023-05.zipMarketing / Documents807.3 MB15 Jan 2024carol.bennett@contoso.example
Templates/Export 2024-12.zipFinance / Documents800.9 MB19 Mar 2024carol.bennett@contoso.example
Archive/Scans 2021-09.zipMarketing / Documents778.5 MB15 Aug 2024annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Operations / Documents771.1 MB22 Sep 2022carl.ashworth@contoso.example
Year end/Photos 2020-02.zipClients / Documents769.7 MB1 Jan 2024eve.lambert@contoso.example
Templates/Recording 2023-11.mp4Finance / Documents759.3 MB26 Jun 2024carl.ashworth@contoso.example
Projects/Export 2022-04.zipMarketing / Documents741.4 MB8 Apr 2023annabel.fraser@contoso.example
Archive/Export 2024-12.zipStaff Intranet / Documents737.8 MB30 Dec 2023annabel.fraser@contoso.example
Archive/Export 2020-08.zipMarketing / Documents730.6 MB23 Jun 2024eve.lambert@contoso.example
Templates/Photos 2022-10.zipFinance / Documents717.7 MB31 Oct 2022carol.bennett@contoso.example
Scans/Scans archive.zipMarketing / Documents703.2 MB28 Apr 2024carl.ashworth@contoso.example
Templates/Templates archive.zipStaff Intranet / Documents702.3 MB28 Apr 2024carol.bennett@contoso.example
Archive/Photos 2020-02.zipOperations / Documents695.9 MB6 Jun 2024carol.bennett@contoso.example
Year end/Scans 2019-01.zipClients / Documents686.5 MB31 Jan 2024carol.bennett@contoso.example
Archive/Recording 2019-07.mp4Marketing / Documents682.7 MB19 Sep 2023carol.bennett@contoso.example
Archive/Photos 2022-10.zipStaff Intranet / Documents661.1 MB20 Mar 2024annabel.fraser@contoso.example
Projects/Scans 2023-05.zipStaff Intranet / Documents645.9 MB9 Jul 2024eve.lambert@contoso.example
Templates/Templates export.pstFinance / Documents640.7 MB11 Oct 2023carol.bennett@contoso.example
Templates/Recording 2023-11.mp4Operations / Documents635.4 MB14 Oct 2022carl.ashworth@contoso.example
Archive/Photos 2024-06.zipMarketing / Documents634.8 MB10 Oct 2022eve.lambert@contoso.example
Archive/Scans 2021-09.zipStaff Intranet / Documents622.8 MB27 Aug 2023carl.ashworth@contoso.example
Archive/Scans 2019-01.zipOperations / Documents620.7 MB2 Aug 2024carl.ashworth@contoso.example
Templates/Photos 2022-10.zipOperations / Documents600.5 MB11 Mar 2023annabel.fraser@contoso.example
Templates/Recording 2019-07.mp4Finance / Documents592.9 MB23 Jun 2023carl.ashworth@contoso.example
Archive/Scans 2023-05.zipMarketing / Documents586.9 MB8 Oct 2024carol.bennett@contoso.example
Archive/Export 2020-08.zipStaff Intranet / Documents584.5 MB11 Oct 2024annabel.fraser@contoso.example
Templates/Scans 2021-09.zipOperations / Documents565.7 MB1 Feb 2023eve.lambert@contoso.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

SizeCurrent filesOlder versionsFilesHighest versionLast change
126.5 GB115.9 GB10.7 GB5664013 Oct 2026
63.3 GB58.5 GB4.8 GB7064013 Oct 2026
52.9 GB48.9 GB4.0 GB7064013 Oct 2026
33.7 GB31.2 GB2.5 GB7064013 Oct 2026
27.0 GB24.9 GB2.0 GB7064013 Oct 2026
14.8 GB medium14.8 GB0 bytes2110 Sep 2025
7.4 GB medium7.4 GB0 bytes2110 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB3 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB12 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB3 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB11 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB12 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB3 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB11 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB12 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB11 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
annabel.fraser@contoso.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4annabel.fraser@contoso.example50.0 GB10.0 GB5 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().