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Clients/Contoso Legal LLP

Contoso Legal LLP

contoso.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
28%
337.1 GB of 1.18 TB (estimated)
Free space
866.9 GB
10.3 GB a month; years of room left
Older versions
24.1 GB
7% of storage
Recycle bins
7.0 GBSince 24 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
181.4 GBSince 24 Jul 2026: from 169.5 GB to 181.4 GB
180 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB22 Apr 202616 Oct 2027Storage limitForecast 2027-10-16: 0.45 TB2026-04-22: 0.27 TB2026-04-27: 0.27 TB2026-05-02: 0.27 TB2026-05-07: 0.28 TB2026-05-12: 0.28 TB2026-05-17: 0.28 TB2026-05-22: 0.28 TB2026-05-27: 0.28 TB2026-06-01: 0.28 TB2026-06-06: 0.29 TB2026-06-11: 0.29 TB2026-06-16: 0.29 TB2026-06-21: 0.29 TB2026-06-26: 0.29 TB2026-07-01: 0.29 TB2026-07-06: 0.3 TB2026-07-11: 0.3 TB2026-07-16: 0.3 TB2026-07-21: 0.3 TB2026-07-24: 0.3 TB2026-07-26: 0.3 TB2026-07-31: 0.3 TB2026-08-05: 0.31 TB2026-08-07: 0.32 TB2026-08-10: 0.31 TB2026-08-14: 0.3 TB2026-08-15: 0.31 TB2026-08-20: 0.31 TB2026-08-21: 0.32 TB2026-08-25: 0.31 TB2026-08-28: 0.31 TB2026-08-30: 0.31 TB2026-09-04: 0.32 TB2026-09-09: 0.32 TB2026-09-11: 0.31 TB2026-09-14: 0.32 TB2026-09-18: 0.33 TB2026-09-19: 0.32 TB2026-09-24: 0.32 TB2026-09-25: 0.31 TB2026-09-29: 0.32 TB2026-10-02: 0.32 TB2026-10-04: 0.33 TB2026-10-09: 0.33 TB2026-10-14: 0.33 TB2026-10-16: 0.33 TB0.33 TB
Where the space goes 5Sites by storage 1Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files279.4 GB
  2. Older versions of files24.1 GB
  3. Preservation Hold libraries22.2 GB
  4. Recycle bins7.0 GB
  5. Lists, pages and other4.4 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 1 of 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Recycle bin: 1.0 GBRemove Clear filters
Largest sitesCurrent filesOlder versionsRecycle bin
  1. Operations53.9 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Operations53.9 GB48.9 GB4.0 GB1.0 GB30.5 GBTenant storage14 Oct 2026

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents53.1 GB5,31642%
Engagement lettersClients / Documents30.8 GB4,82124%
ProjectsFinance / Documents26.6 GB1,75742%
PayrollClients / Documents24.7 GB1,83820%
ProjectsOperations / Documents22.2 GB6,64942%
Year endClients / Documents17.9 GB7,67514%
ArchiveFinance / Documents15.4 GB4,82524%
ProjectsMarketing / Documents14.2 GB3,75642%
ArchiveOperations / Documents12.9 GB3,08624%
ProjectsStaff Intranet / Documents11.3 GB2,14142%
TemplatesFinance / Documents8.9 GB4,13714%
ArchiveMarketing / Documents8.2 GB4,37724%
TemplatesOperations / Documents7.5 GB2,90114%
ScansFinance / Documents7.2 GB7,87611%
ArchiveStaff Intranet / Documents6.6 GB7,70624%
ScansOperations / Documents6.0 GB48411%
SharedFinance / Documents5.2 GB4,1248%
TemplatesMarketing / Documents4.8 GB1,17414%
SharedOperations / Documents4.3 GB3,6758%
ScansMarketing / Documents3.8 GB7,04111%
TemplatesStaff Intranet / Documents3.8 GB3,00614%
ScansStaff Intranet / Documents3.1 GB1,48611%
SharedMarketing / Documents2.8 GB2,7898%
SharedStaff Intranet / Documents2.2 GB2,6088%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionChanged by
Client files/Client files archive.zipClients / Documents9.6 GBNone1carol.bennett@contoso.example
Contracts archive_v12.zipClients / Preservation Hold Library8.9 GBNone1annabel.fraser@contoso.example
Board pack 2023_v8.pdfClients / Preservation Hold Library5.9 GBNone1annabel.fraser@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GBNone1annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB333.3 MB3carol.bennett@contoso.example
Contracts archive_v12.zipFinance / Preservation Hold Library4.4 GBNone1annabel.fraser@contoso.example
Client files/Recording 2023-11.mp4Clients / Documents4.4 GB316.0 MB2carl.ashworth@contoso.example
Client files/Photos 2022-10.zipClients / Documents4.2 GB298.7 MB6eve.lambert@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GBNone1carol.bennett@contoso.example
Client files/Scans 2021-09.zipClients / Documents3.9 GB281.4 MB5carl.ashworth@contoso.example
Client files/Client files export.pstClients / Documents3.7 GBNone1annabel.fraser@contoso.example
Client files/Export 2020-08.zipClients / Documents3.7 GB264.1 MB4carl.ashworth@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB246.7 MB3eve.lambert@contoso.example
Engagement letters/Export 2024-12.zipClients / Documents3.4 GB242.3 MB3eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GBNone1carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB229.7 MB2eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB229.4 MB2annabel.fraser@contoso.example
Engagement letters/Photos 2022-10.zipClients / Documents3.0 GB217.1 MB6carl.ashworth@contoso.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library3.0 GBNone1annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB212.1 MB6carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB204.5 MB5carol.bennett@contoso.example
Client files/Export 2022-04.zipClients / Documents2.7 GB194.8 MB5eve.lambert@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB194.1 MB3annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB192.0 MB4eve.lambert@contoso.example
Payroll/Recording 2023-11.mp4Clients / Documents2.6 GB184.0 MB2carol.bennett@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GBNone1carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB179.4 MB3annabel.fraser@contoso.example
Client files/Recording 2021-03.mp4Clients / Documents2.5 GB177.5 MB4carl.ashworth@contoso.example
Payroll/Photos 2022-10.zipClients / Documents2.4 GB173.9 MB6eve.lambert@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB166.8 MB2carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB166.7 MB3carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB163.8 MB5eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB160.2 MB3carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB158.0 MB2annabel.fraser@contoso.example
Engagement letters/Scans 2023-05.zipClients / Documents2.2 GB154.2 MB6carol.bennett@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB153.7 MB4annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB149.3 MB6eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GBNone1eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB143.7 MB3eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB142.9 MB2annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB141.6 MB5annabel.fraser@contoso.example
Projects/Scans 2021-09.zipFinance / Documents2.0 GB140.7 MB5annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB139.5 MB3carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB133.6 MB2annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GBNone1carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Operations / Documents1.8 GB132.2 MB2annabel.fraser@contoso.example
Projects/Export 2020-08.zipFinance / Documents1.8 GB132.0 MB4eve.lambert@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB129.0 MB4eve.lambert@contoso.example
Projects/Photos 2022-10.zipOperations / Documents1.7 GB125.0 MB6annabel.fraser@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB123.5 MB6annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Finance / Documents1.7 GB123.4 MB3carol.bennett@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB121.1 MB3carol.bennett@contoso.example
Projects/Scans 2021-09.zipOperations / Documents1.6 GB117.7 MB5eve.lambert@contoso.example
Engagement letters/Photos 2020-02.zipClients / Documents1.6 GB116.4 MB3annabel.fraser@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GBNone1annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Finance / Documents1.6 GB114.9 MB2annabel.fraser@contoso.example
Projects/Photos 2024-06.zipFinance / Documents1.6 GB114.7 MB2carl.ashworth@contoso.example
Payroll/Export 2022-04.zipClients / Documents1.6 GB113.4 MB5carl.ashworth@contoso.example
Year end/Export 2024-12.zipClients / Documents1.6 GB112.1 MB3annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GBNone1annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB110.5 MB4annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB108.6 MB6annabel.fraser@contoso.example
Year end/Recording 2023-11.mp4Clients / Documents1.5 GB106.3 MB2annabel.fraser@contoso.example
Projects/Scans 2023-05.zipFinance / Documents1.5 GB106.1 MB6carl.ashworth@contoso.example
Engagement letters/Scans 2019-01.zipClients / Documents1.4 GB103.8 MB2carol.bennett@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB103.3 MB4annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB103.2 MB3eve.lambert@contoso.example
Archive/Scans 2021-09.zipFinance / Documents1.4 GB102.3 MB5carol.bennett@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB101.4 MB3carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB100.5 MB6carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB97.4 MB5eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GBNone1annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Operations / Documents1.3 GB96.1 MB2eve.lambert@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB96.0 MB2carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB96.0 MB4annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB94.7 MB5annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB93.3 MB3carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GBNone1carl.ashworth@contoso.example
Archive/Photos 2022-10.zipOperations / Documents1.3 GB90.8 MB6carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GBNone1annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Finance / Documents1.3 GB89.7 MB3annabel.fraser@contoso.example
Year end/Export 2020-08.zipClients / Documents1.2 GB88.8 MB4annabel.fraser@contoso.example
Projects/Export 2024-12.zipMarketing / Documents1.2 GB88.8 MB3carol.bennett@contoso.example
Projects/Scans 2023-05.zipOperations / Documents1.2 GB88.7 MB6carol.bennett@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB88.7 MB4carl.ashworth@contoso.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB1.2 GB640carol.bennett@contoso.example
Archive/Scans 2021-09.zipOperations / Documents1.2 GB85.6 MB5carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Marketing / Documents1.2 GB84.2 MB2eve.lambert@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB83.4 MB2annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB83.2 MB2carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB83.0 MB3eve.lambert@contoso.example
Projects/Export 2022-04.zipOperations / Documents1.1 GB81.5 MB5annabel.fraser@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB80.3 MB4annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB80.1 MB3carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB79.6 MB6carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GBNone1eve.lambert@contoso.example
Year end/Photos 2024-06.zipClients / Documents1.1 GB77.2 MB2carol.bennett@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB77.1 MB6annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB75.0 MB3carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB75.0 MB5annabel.fraser@contoso.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB8.0 MB64014 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1003.2 MB8.0 MB64014 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents623.3 MB8.0 MB64014 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents622.3 MB8.9 MB21211 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents520.2 MB8.0 MB64014 Oct 2026
Payroll/Payroll planner.docxClients / Documents497.6 MB8.0 MB21211 Oct 2026
Client files/Export 2024-12.zipClients / Documents333.3 MB4.3 GB324 Jun 2024
Archive/Archive tracker.xlsxMarketing / Documents328.4 MB8.0 MB64014 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents316.0 MB4.1 GB219 Sep 2026
Archive/Archive planner.docxFinance / Documents307.6 MB8.0 MB21211 Oct 2026
Client files/Photos 2022-10.zipClients / Documents298.7 MB3.9 GB610 Aug 2026
Client files/Scans 2021-09.zipClients / Documents281.4 MB3.7 GB516 Jan 2025
Client files/Export 2020-08.zipClients / Documents264.1 MB3.4 GB428 Apr 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents261.1 MB8.0 MB64014 Oct 2026
Archive/Archive planner.docxOperations / Documents256.1 MB8.0 MB21211 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents246.7 MB3.2 GB330 May 2024
Engagement letters/Export 2024-12.zipClients / Documents242.3 MB3.1 GB38 Feb 2025
Engagement letters/Recording 2023-11.mp4Clients / Documents229.7 MB3.0 GB28 Nov 2023
Client files/Photos 2024-06.zipClients / Documents229.4 MB3.0 GB216 Nov 2023
Engagement letters/Photos 2022-10.zipClients / Documents217.1 MB2.8 GB612 Jun 2026
Client files/Scans 2023-05.zipClients / Documents212.1 MB2.8 GB622 Feb 2024
Engagement letters/Scans 2021-09.zipClients / Documents204.5 MB2.7 GB55 Dec 2022
Shared/Shared tracker.xlsxFinance / Documents204.4 MB8.0 MB64014 Oct 2026
Client files/Export 2022-04.zipClients / Documents194.8 MB2.5 GB516 Jun 2025
Payroll/Export 2024-12.zipClients / Documents194.1 MB2.5 GB322 Sep 2023
Engagement letters/Export 2020-08.zipClients / Documents192.0 MB2.5 GB413 Jun 2023
Payroll/Recording 2023-11.mp4Clients / Documents184.0 MB2.4 GB223 Nov 2024
Engagement letters/Recording 2019-07.mp4Clients / Documents179.4 MB2.3 GB319 Apr 2024
Client files/Recording 2021-03.mp4Clients / Documents177.5 MB2.3 GB46 Aug 2025
Payroll/Photos 2022-10.zipClients / Documents173.9 MB2.3 GB621 Feb 2026
Shared/Shared tracker.xlsxOperations / Documents169.7 MB8.0 MB64014 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents166.8 MB2.2 GB22 Apr 2023
Projects/Export 2024-12.zipFinance / Documents166.7 MB2.2 GB328 Dec 2022
Payroll/Scans 2021-09.zipClients / Documents163.8 MB2.1 GB522 Oct 2023
Archive/Archive planner.docxMarketing / Documents160.2 MB8.0 MB21211 Oct 2026
Client files/Photos 2020-02.zipClients / Documents160.2 MB2.1 GB39 Jun 2024
Projects/Recording 2023-11.mp4Finance / Documents158.0 MB2.0 GB214 Apr 2024
Engagement letters/Scans 2023-05.zipClients / Documents154.2 MB2.0 GB621 Dec 2025
Payroll/Export 2020-08.zipClients / Documents153.7 MB2.0 GB416 Jan 2024
Projects/Photos 2022-10.zipFinance / Documents149.3 MB1.9 GB626 Aug 2024
Payroll/Recording 2019-07.mp4Clients / Documents143.7 MB1.9 GB321 May 2024
Client files/Scans 2019-01.zipClients / Documents142.9 MB1.9 GB222 Jul 2023
Engagement letters/Export 2022-04.zipClients / Documents141.6 MB1.8 GB518 Sep 2023
Projects/Scans 2021-09.zipFinance / Documents140.7 MB1.8 GB513 May 2026
Projects/Export 2024-12.zipOperations / Documents139.5 MB1.8 GB320 Jun 2024
Payroll/Photos 2024-06.zipClients / Documents133.6 MB1.7 GB225 Apr 2024
Projects/Recording 2023-11.mp4Operations / Documents132.2 MB1.7 GB211 Nov 2024
Projects/Export 2020-08.zipFinance / Documents132.0 MB1.7 GB424 Oct 2025
Engagement letters/Recording 2021-03.mp4Clients / Documents129.0 MB1.7 GB410 Jul 2023
Archive/Archive planner.docxStaff Intranet / Documents126.5 MB8.0 MB21211 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents125.0 MB1.6 GB62 Mar 2026
Payroll/Scans 2023-05.zipClients / Documents123.5 MB1.6 GB613 Oct 2024
Projects/Recording 2019-07.mp4Finance / Documents123.4 MB1.6 GB319 Mar 2026
Archive/Export 2024-12.zipFinance / Documents121.1 MB1.6 GB315 Apr 2023
Projects/Scans 2021-09.zipOperations / Documents117.7 MB1.5 GB56 May 2025
Engagement letters/Photos 2020-02.zipClients / Documents116.4 MB1.5 GB326 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents114.9 MB1.5 GB223 Apr 2026
Projects/Photos 2024-06.zipFinance / Documents114.7 MB1.5 GB28 Dec 2024
Payroll/Export 2022-04.zipClients / Documents113.4 MB1.5 GB58 Sep 2025
Year end/Export 2024-12.zipClients / Documents112.1 MB1.5 GB325 Jun 2025
Projects/Export 2020-08.zipOperations / Documents110.5 MB1.4 GB411 Apr 2023
Archive/Photos 2022-10.zipFinance / Documents108.6 MB1.4 GB621 Sep 2022
Year end/Recording 2023-11.mp4Clients / Documents106.3 MB1.4 GB230 Dec 2025
Projects/Scans 2023-05.zipFinance / Documents106.1 MB1.4 GB631 Dec 2024
Shared/Shared tracker.xlsxMarketing / Documents105.2 MB8.0 MB64014 Oct 2026
Engagement letters/Scans 2019-01.zipClients / Documents103.8 MB1.3 GB226 Mar 2025
Payroll/Recording 2021-03.mp4Clients / Documents103.3 MB1.3 GB422 Jul 2024
Projects/Recording 2019-07.mp4Operations / Documents103.2 MB1.3 GB314 May 2023
Archive/Scans 2021-09.zipFinance / Documents102.3 MB1.3 GB55 Dec 2025
Archive/Export 2024-12.zipOperations / Documents101.4 MB1.3 GB322 Jun 2024
Year end/Photos 2022-10.zipClients / Documents100.5 MB1.3 GB626 Sep 2022
Shared/Shared planner.docxFinance / Documents98.2 MB8.0 MB21211 Oct 2026
Projects/Export 2022-04.zipFinance / Documents97.4 MB1.3 GB517 Nov 2022
Archive/Recording 2023-11.mp4Operations / Documents96.1 MB1.2 GB211 Jan 2026
Projects/Photos 2024-06.zipOperations / Documents96.0 MB1.2 GB225 Jun 2024
Archive/Export 2020-08.zipFinance / Documents96.0 MB1.2 GB428 Jul 2023
Year end/Scans 2021-09.zipClients / Documents94.7 MB1.2 GB511 Jul 2023
Payroll/Photos 2020-02.zipClients / Documents93.3 MB1.2 GB322 Aug 2024
Archive/Photos 2022-10.zipOperations / Documents90.8 MB1.2 GB613 Jun 2026
Archive/Recording 2019-07.mp4Finance / Documents89.7 MB1.2 GB330 Dec 2025
Year end/Export 2020-08.zipClients / Documents88.8 MB1.2 GB425 Mar 2026
Projects/Export 2024-12.zipMarketing / Documents88.8 MB1.2 GB317 Oct 2025
Projects/Scans 2023-05.zipOperations / Documents88.7 MB1.2 GB627 Oct 2024
Projects/Recording 2021-03.mp4Finance / Documents88.7 MB1.2 GB419 Oct 2023
Archive/Scans 2021-09.zipOperations / Documents85.6 MB1.1 GB512 Mar 2025
Projects/Recording 2023-11.mp4Marketing / Documents84.2 MB1.1 GB25 Oct 2025
Archive/Photos 2024-06.zipFinance / Documents83.4 MB1.1 GB24 May 2023
Payroll/Scans 2019-01.zipClients / Documents83.2 MB1.1 GB230 Jul 2024
Year end/Recording 2019-07.mp4Clients / Documents83.0 MB1.1 GB38 Nov 2022
Shared/Shared tracker.xlsxStaff Intranet / Documents82.5 MB8.0 MB64014 Oct 2026
Projects/Export 2022-04.zipOperations / Documents81.5 MB1.1 GB519 Oct 2024
Shared/Shared planner.docxOperations / Documents80.8 MB8.0 MB21211 Oct 2026
Archive/Export 2020-08.zipOperations / Documents80.3 MB1.0 GB413 Feb 2023
Projects/Photos 2020-02.zipFinance / Documents80.1 MB1.0 GB327 Feb 2023
Projects/Photos 2022-10.zipMarketing / Documents79.6 MB1.0 GB614 Apr 2024
Year end/Photos 2024-06.zipClients / Documents77.2 MB1.0 GB21 Jul 2026
Archive/Scans 2023-05.zipFinance / Documents77.1 MB1.0 GB610 Oct 2022
Archive/Recording 2019-07.mp4Operations / Documents75.0 MB997.0 MB31 Jan 2024
Projects/Scans 2021-09.zipMarketing / Documents75.0 MB996.0 MB530 Jul 2024
Projects/Recording 2021-03.mp4Operations / Documents74.3 MB986.5 MB429 Jan 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB29 Apr 2024carol.bennett@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB29 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB24 Jun 2024carol.bennett@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB29 Apr 2024carol.bennett@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB12 Oct 2023annabel.fraser@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB30 May 2024eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB29 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB8 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB16 Nov 2023annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB22 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB5 Dec 2022carol.bennett@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB22 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB13 Jun 2023eve.lambert@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB29 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB19 Apr 2024annabel.fraser@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB2 Apr 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB28 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB22 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB9 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB14 Apr 2024annabel.fraser@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB16 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB26 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB29 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB21 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB22 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB18 Sep 2023annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB20 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB25 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB12 Oct 2023carol.bennett@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB10 Jul 2023eve.lambert@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB13 Oct 2024annabel.fraser@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB15 Apr 2023carol.bennett@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB29 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB12 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB11 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB21 Sep 2022annabel.fraser@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB22 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB14 May 2023eve.lambert@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB22 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB26 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB17 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB29 Apr 2024annabel.fraser@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB25 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB28 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB11 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB22 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB29 Apr 2024carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB12 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB19 Oct 2023carl.ashworth@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB4 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB30 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB8 Nov 2022eve.lambert@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB13 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB27 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB14 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB29 Apr 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB10 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB1 Jan 2024carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB30 Jul 2024annabel.fraser@contoso.example
Projects/Export 2024-12.zipStaff Intranet / Documents1014.9 MB8 Jan 2023annabel.fraser@contoso.example
Projects/Projects export.pstMarketing / Documents1014.9 MB12 Oct 2023carl.ashworth@contoso.example
Archive/Export 2022-04.zipFinance / Documents1011.5 MB15 Jun 2023carol.bennett@contoso.example
Projects/Export 2020-08.zipMarketing / Documents1005.0 MB28 Sep 2023eve.lambert@contoso.example
Archive/Photos 2024-06.zipOperations / Documents996.8 MB2 Dec 2022carl.ashworth@contoso.example
Projects/Recording 2023-11.mp4Staff Intranet / Documents962.2 MB12 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Marketing / Documents939.1 MB9 Aug 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipOperations / Documents921.6 MB15 Apr 2023annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Finance / Documents921.5 MB12 Aug 2024carol.bennett@contoso.example
Templates/Templates archive.zipMarketing / Documents877.9 MB29 Apr 2024carl.ashworth@contoso.example
Archive/Recording 2023-11.mp4Marketing / Documents874.3 MB29 May 2023annabel.fraser@contoso.example
Archive/Export 2022-04.zipOperations / Documents846.4 MB7 Dec 2023carl.ashworth@contoso.example
Archive/Photos 2022-10.zipMarketing / Documents826.4 MB10 Jan 2024annabel.fraser@contoso.example
Projects/Projects export.pstStaff Intranet / Documents811.9 MB12 Oct 2023carl.ashworth@contoso.example
Projects/Scans 2023-05.zipMarketing / Documents807.3 MB16 Jan 2024carol.bennett@contoso.example
Templates/Export 2024-12.zipFinance / Documents800.9 MB20 Mar 2024carol.bennett@contoso.example
Archive/Scans 2021-09.zipMarketing / Documents778.5 MB16 Aug 2024annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Operations / Documents771.1 MB23 Sep 2022carl.ashworth@contoso.example
Year end/Photos 2020-02.zipClients / Documents769.7 MB2 Jan 2024eve.lambert@contoso.example
Templates/Recording 2023-11.mp4Finance / Documents759.3 MB27 Jun 2024carl.ashworth@contoso.example
Projects/Export 2022-04.zipMarketing / Documents741.4 MB9 Apr 2023annabel.fraser@contoso.example
Archive/Export 2024-12.zipStaff Intranet / Documents737.8 MB31 Dec 2023annabel.fraser@contoso.example
Archive/Export 2020-08.zipMarketing / Documents730.6 MB24 Jun 2024eve.lambert@contoso.example
Templates/Photos 2022-10.zipFinance / Documents717.7 MB1 Nov 2022carol.bennett@contoso.example
Scans/Scans archive.zipMarketing / Documents703.2 MB29 Apr 2024carl.ashworth@contoso.example
Templates/Templates archive.zipStaff Intranet / Documents702.3 MB29 Apr 2024carol.bennett@contoso.example
Archive/Photos 2020-02.zipOperations / Documents695.9 MB7 Jun 2024carol.bennett@contoso.example
Year end/Scans 2019-01.zipClients / Documents686.5 MB1 Feb 2024carol.bennett@contoso.example
Archive/Recording 2019-07.mp4Marketing / Documents682.7 MB20 Sep 2023carol.bennett@contoso.example
Archive/Photos 2022-10.zipStaff Intranet / Documents661.1 MB21 Mar 2024annabel.fraser@contoso.example
Projects/Scans 2023-05.zipStaff Intranet / Documents645.9 MB10 Jul 2024eve.lambert@contoso.example
Templates/Templates export.pstFinance / Documents640.7 MB12 Oct 2023carol.bennett@contoso.example
Templates/Recording 2023-11.mp4Operations / Documents635.4 MB15 Oct 2022carl.ashworth@contoso.example
Archive/Photos 2024-06.zipMarketing / Documents634.8 MB11 Oct 2022eve.lambert@contoso.example
Archive/Scans 2021-09.zipStaff Intranet / Documents622.8 MB28 Aug 2023carl.ashworth@contoso.example
Archive/Scans 2019-01.zipOperations / Documents620.7 MB3 Aug 2024carl.ashworth@contoso.example
Templates/Photos 2022-10.zipOperations / Documents600.5 MB12 Mar 2023annabel.fraser@contoso.example
Templates/Recording 2019-07.mp4Finance / Documents592.9 MB24 Jun 2023carl.ashworth@contoso.example
Archive/Scans 2023-05.zipMarketing / Documents586.9 MB9 Oct 2024carol.bennett@contoso.example
Archive/Export 2020-08.zipStaff Intranet / Documents584.5 MB12 Oct 2024annabel.fraser@contoso.example
Templates/Scans 2021-09.zipOperations / Documents565.7 MB2 Feb 2023eve.lambert@contoso.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Documents126.5 GB115.9 GB10.7 GB5664014 Oct 2026
Finance / Documents63.3 GB58.5 GB4.8 GB7064014 Oct 2026
Operations / Documents52.9 GB48.9 GB4.0 GB7064014 Oct 2026
Marketing / Documents33.7 GB31.2 GB2.5 GB7064014 Oct 2026
Staff Intranet / Documents27.0 GB24.9 GB2.0 GB7064014 Oct 2026
Clients / Preservation Hold Library medium14.8 GB14.8 GB0 bytes2111 Sep 2025
Finance / Preservation Hold Library medium7.4 GB7.4 GB0 bytes2111 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB4 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB13 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB4 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB12 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB13 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB4 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB12 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB13 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB12 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
annabel.fraser@contoso.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4annabel.fraser@contoso.example50.0 GB10.0 GB6 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().