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Clients/Contoso Legal LLP

Contoso Legal LLP

contoso.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
28%
337.1 GB of 1.18 TB (estimated)
Free space
866.9 GB
10.3 GB a month; years of room left
Older versions
24.1 GB
7% of storage
Recycle bins
7.0 GBSince 21 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
181.4 GBSince 21 Jul 2026: from 169.5 GB to 181.4 GB
180 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB19 Apr 202613 Oct 2027Storage limitForecast 2027-10-13: 0.45 TB2026-04-19: 0.27 TB2026-04-24: 0.27 TB2026-04-29: 0.27 TB2026-05-04: 0.28 TB2026-05-09: 0.28 TB2026-05-14: 0.28 TB2026-05-19: 0.28 TB2026-05-24: 0.28 TB2026-05-29: 0.28 TB2026-06-03: 0.29 TB2026-06-08: 0.29 TB2026-06-13: 0.29 TB2026-06-18: 0.29 TB2026-06-23: 0.29 TB2026-06-28: 0.29 TB2026-07-03: 0.3 TB2026-07-08: 0.3 TB2026-07-13: 0.3 TB2026-07-18: 0.3 TB2026-07-21: 0.3 TB2026-07-23: 0.3 TB2026-07-28: 0.3 TB2026-08-02: 0.31 TB2026-08-04: 0.32 TB2026-08-07: 0.31 TB2026-08-11: 0.3 TB2026-08-12: 0.31 TB2026-08-17: 0.31 TB2026-08-18: 0.32 TB2026-08-22: 0.31 TB2026-08-25: 0.31 TB2026-08-27: 0.31 TB2026-09-01: 0.32 TB2026-09-06: 0.32 TB2026-09-08: 0.31 TB2026-09-11: 0.32 TB2026-09-15: 0.33 TB2026-09-16: 0.32 TB2026-09-21: 0.32 TB2026-09-22: 0.31 TB2026-09-26: 0.32 TB2026-09-29: 0.32 TB2026-10-01: 0.33 TB2026-10-06: 0.33 TB2026-10-11: 0.33 TB2026-10-13: 0.33 TB0.33 TB
Where the space goes 5Sites by storage 0Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files279.4 GB
  2. Older versions of files24.1 GB
  3. Preservation Hold libraries22.2 GB
  4. Recycle bins7.0 GB
  5. Lists, pages and other4.4 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 0 of 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Site: https://contoso.sharepoint.com/sites/financeRemove Clear filters

No rows match this filter. Show all 5

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents53.1 GB5,31642%
Engagement lettersClients / Documents30.8 GB4,82124%
ProjectsFinance / Documents26.6 GB1,75742%
PayrollClients / Documents24.7 GB1,83820%
ProjectsOperations / Documents22.2 GB6,64942%
Year endClients / Documents17.9 GB7,67514%
ArchiveFinance / Documents15.4 GB4,82524%
ProjectsMarketing / Documents14.2 GB3,75642%
ArchiveOperations / Documents12.9 GB3,08624%
ProjectsStaff Intranet / Documents11.3 GB2,14142%
TemplatesFinance / Documents8.9 GB4,13714%
ArchiveMarketing / Documents8.2 GB4,37724%
TemplatesOperations / Documents7.5 GB2,90114%
ScansFinance / Documents7.2 GB7,87611%
ArchiveStaff Intranet / Documents6.6 GB7,70624%
ScansOperations / Documents6.0 GB48411%
SharedFinance / Documents5.2 GB4,1248%
TemplatesMarketing / Documents4.8 GB1,17414%
SharedOperations / Documents4.3 GB3,6758%
ScansMarketing / Documents3.8 GB7,04111%
TemplatesStaff Intranet / Documents3.8 GB3,00614%
ScansStaff Intranet / Documents3.1 GB1,48611%
SharedMarketing / Documents2.8 GB2,7898%
SharedStaff Intranet / Documents2.2 GB2,6088%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GBNone126 Apr 2024carol.bennett@contoso.example
Contracts archive_v12.zipClients / Preservation Hold Library8.9 GBNone18 Sep 2025annabel.fraser@contoso.example
Board pack 2023_v8.pdfClients / Preservation Hold Library5.9 GBNone18 Sep 2025annabel.fraser@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GBNone126 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB333.3 MB321 Jun 2024carol.bennett@contoso.example
Contracts archive_v12.zipFinance / Preservation Hold Library4.4 GBNone18 Sep 2025annabel.fraser@contoso.example
Client files/Recording 2023-11.mp4Clients / Documents4.4 GB316.0 MB216 Sep 2026carl.ashworth@contoso.example
Client files/Photos 2022-10.zipClients / Documents4.2 GB298.7 MB67 Aug 2026eve.lambert@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GBNone126 Apr 2024carol.bennett@contoso.example
Client files/Scans 2021-09.zipClients / Documents3.9 GB281.4 MB513 Jan 2025carl.ashworth@contoso.example
Client files/Client files export.pstClients / Documents3.7 GBNone19 Oct 2023annabel.fraser@contoso.example
Client files/Export 2020-08.zipClients / Documents3.7 GB264.1 MB425 Apr 2026carl.ashworth@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB246.7 MB327 May 2024eve.lambert@contoso.example
Engagement letters/Export 2024-12.zipClients / Documents3.4 GB242.3 MB35 Feb 2025eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GBNone126 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB229.7 MB25 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB229.4 MB213 Nov 2023annabel.fraser@contoso.example
Engagement letters/Photos 2022-10.zipClients / Documents3.0 GB217.1 MB69 Jun 2026carl.ashworth@contoso.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library3.0 GBNone18 Sep 2025annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB212.1 MB619 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB204.5 MB52 Dec 2022carol.bennett@contoso.example
Client files/Export 2022-04.zipClients / Documents2.7 GB194.8 MB513 Jun 2025eve.lambert@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB194.1 MB319 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB192.0 MB410 Jun 2023eve.lambert@contoso.example
Payroll/Recording 2023-11.mp4Clients / Documents2.6 GB184.0 MB220 Nov 2024carol.bennett@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GBNone126 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB179.4 MB316 Apr 2024annabel.fraser@contoso.example
Client files/Recording 2021-03.mp4Clients / Documents2.5 GB177.5 MB43 Aug 2025carl.ashworth@contoso.example
Payroll/Photos 2022-10.zipClients / Documents2.4 GB173.9 MB618 Feb 2026eve.lambert@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB166.8 MB230 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB166.7 MB325 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB163.8 MB519 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB160.2 MB36 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB158.0 MB211 Apr 2024annabel.fraser@contoso.example
Engagement letters/Scans 2023-05.zipClients / Documents2.2 GB154.2 MB618 Dec 2025carol.bennett@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB153.7 MB413 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB149.3 MB623 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GBNone126 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB143.7 MB318 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB142.9 MB219 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB141.6 MB515 Sep 2023annabel.fraser@contoso.example
Projects/Scans 2021-09.zipFinance / Documents2.0 GB140.7 MB510 May 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB139.5 MB317 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB133.6 MB222 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GBNone19 Oct 2023carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Operations / Documents1.8 GB132.2 MB28 Nov 2024annabel.fraser@contoso.example
Projects/Export 2020-08.zipFinance / Documents1.8 GB132.0 MB421 Oct 2025eve.lambert@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB129.0 MB47 Jul 2023eve.lambert@contoso.example
Projects/Photos 2022-10.zipOperations / Documents1.7 GB125.0 MB627 Feb 2026annabel.fraser@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB123.5 MB610 Oct 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Finance / Documents1.7 GB123.4 MB316 Mar 2026carol.bennett@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB121.1 MB312 Apr 2023carol.bennett@contoso.example
Projects/Scans 2021-09.zipOperations / Documents1.6 GB117.7 MB53 May 2025eve.lambert@contoso.example
Engagement letters/Photos 2020-02.zipClients / Documents1.6 GB116.4 MB323 Jul 2026annabel.fraser@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GBNone126 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Finance / Documents1.6 GB114.9 MB220 Apr 2026annabel.fraser@contoso.example
Projects/Photos 2024-06.zipFinance / Documents1.6 GB114.7 MB25 Dec 2024carl.ashworth@contoso.example
Payroll/Export 2022-04.zipClients / Documents1.6 GB113.4 MB55 Sep 2025carl.ashworth@contoso.example
Year end/Export 2024-12.zipClients / Documents1.6 GB112.1 MB322 Jun 2025annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GBNone19 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB110.5 MB48 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB108.6 MB618 Sep 2022annabel.fraser@contoso.example
Year end/Recording 2023-11.mp4Clients / Documents1.5 GB106.3 MB227 Dec 2025annabel.fraser@contoso.example
Projects/Scans 2023-05.zipFinance / Documents1.5 GB106.1 MB628 Dec 2024carl.ashworth@contoso.example
Engagement letters/Scans 2019-01.zipClients / Documents1.4 GB103.8 MB223 Mar 2025carol.bennett@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB103.3 MB419 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB103.2 MB311 May 2023eve.lambert@contoso.example
Archive/Scans 2021-09.zipFinance / Documents1.4 GB102.3 MB52 Dec 2025carol.bennett@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB101.4 MB319 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB100.5 MB623 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB97.4 MB514 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GBNone126 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Operations / Documents1.3 GB96.1 MB28 Jan 2026eve.lambert@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB96.0 MB222 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB96.0 MB425 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB94.7 MB58 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB93.3 MB319 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GBNone126 Apr 2024carl.ashworth@contoso.example
Archive/Photos 2022-10.zipOperations / Documents1.3 GB90.8 MB610 Jun 2026carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GBNone19 Oct 2023annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Finance / Documents1.3 GB89.7 MB327 Dec 2025annabel.fraser@contoso.example
Year end/Export 2020-08.zipClients / Documents1.2 GB88.8 MB422 Mar 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipMarketing / Documents1.2 GB88.8 MB314 Oct 2025carol.bennett@contoso.example
Projects/Scans 2023-05.zipOperations / Documents1.2 GB88.7 MB624 Oct 2024carol.bennett@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB88.7 MB416 Oct 2023carl.ashworth@contoso.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB1.2 GB64011 Oct 2026carol.bennett@contoso.example
Archive/Scans 2021-09.zipOperations / Documents1.2 GB85.6 MB59 Mar 2025carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Marketing / Documents1.2 GB84.2 MB22 Oct 2025eve.lambert@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB83.4 MB21 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB83.2 MB227 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB83.0 MB35 Nov 2022eve.lambert@contoso.example
Projects/Export 2022-04.zipOperations / Documents1.1 GB81.5 MB516 Oct 2024annabel.fraser@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB80.3 MB410 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB80.1 MB324 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB79.6 MB611 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GBNone126 Apr 2024eve.lambert@contoso.example
Year end/Photos 2024-06.zipClients / Documents1.1 GB77.2 MB228 Jun 2026carol.bennett@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB77.1 MB67 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB75.0 MB329 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB75.0 MB527 Jul 2024annabel.fraser@contoso.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB8.0 MB64011 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1003.2 MB8.0 MB64011 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents623.3 MB8.0 MB64011 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents622.3 MB8.9 MB2128 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents520.2 MB8.0 MB64011 Oct 2026
Payroll/Payroll planner.docxClients / Documents497.6 MB8.0 MB2128 Oct 2026
Client files/Export 2024-12.zipClients / Documents333.3 MB4.3 GB321 Jun 2024
Archive/Archive tracker.xlsxMarketing / Documents328.4 MB8.0 MB64011 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents316.0 MB4.1 GB216 Sep 2026
Archive/Archive planner.docxFinance / Documents307.6 MB8.0 MB2128 Oct 2026
Client files/Photos 2022-10.zipClients / Documents298.7 MB3.9 GB67 Aug 2026
Client files/Scans 2021-09.zipClients / Documents281.4 MB3.7 GB513 Jan 2025
Client files/Export 2020-08.zipClients / Documents264.1 MB3.4 GB425 Apr 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents261.1 MB8.0 MB64011 Oct 2026
Archive/Archive planner.docxOperations / Documents256.1 MB8.0 MB2128 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents246.7 MB3.2 GB327 May 2024
Engagement letters/Export 2024-12.zipClients / Documents242.3 MB3.1 GB35 Feb 2025
Engagement letters/Recording 2023-11.mp4Clients / Documents229.7 MB3.0 GB25 Nov 2023
Client files/Photos 2024-06.zipClients / Documents229.4 MB3.0 GB213 Nov 2023
Engagement letters/Photos 2022-10.zipClients / Documents217.1 MB2.8 GB69 Jun 2026
Client files/Scans 2023-05.zipClients / Documents212.1 MB2.8 GB619 Feb 2024
Engagement letters/Scans 2021-09.zipClients / Documents204.5 MB2.7 GB52 Dec 2022
Shared/Shared tracker.xlsxFinance / Documents204.4 MB8.0 MB64011 Oct 2026
Client files/Export 2022-04.zipClients / Documents194.8 MB2.5 GB513 Jun 2025
Payroll/Export 2024-12.zipClients / Documents194.1 MB2.5 GB319 Sep 2023
Engagement letters/Export 2020-08.zipClients / Documents192.0 MB2.5 GB410 Jun 2023
Payroll/Recording 2023-11.mp4Clients / Documents184.0 MB2.4 GB220 Nov 2024
Engagement letters/Recording 2019-07.mp4Clients / Documents179.4 MB2.3 GB316 Apr 2024
Client files/Recording 2021-03.mp4Clients / Documents177.5 MB2.3 GB43 Aug 2025
Payroll/Photos 2022-10.zipClients / Documents173.9 MB2.3 GB618 Feb 2026
Shared/Shared tracker.xlsxOperations / Documents169.7 MB8.0 MB64011 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents166.8 MB2.2 GB230 Mar 2023
Projects/Export 2024-12.zipFinance / Documents166.7 MB2.2 GB325 Dec 2022
Payroll/Scans 2021-09.zipClients / Documents163.8 MB2.1 GB519 Oct 2023
Archive/Archive planner.docxMarketing / Documents160.2 MB8.0 MB2128 Oct 2026
Client files/Photos 2020-02.zipClients / Documents160.2 MB2.1 GB36 Jun 2024
Projects/Recording 2023-11.mp4Finance / Documents158.0 MB2.0 GB211 Apr 2024
Engagement letters/Scans 2023-05.zipClients / Documents154.2 MB2.0 GB618 Dec 2025
Payroll/Export 2020-08.zipClients / Documents153.7 MB2.0 GB413 Jan 2024
Projects/Photos 2022-10.zipFinance / Documents149.3 MB1.9 GB623 Aug 2024
Payroll/Recording 2019-07.mp4Clients / Documents143.7 MB1.9 GB318 May 2024
Client files/Scans 2019-01.zipClients / Documents142.9 MB1.9 GB219 Jul 2023
Engagement letters/Export 2022-04.zipClients / Documents141.6 MB1.8 GB515 Sep 2023
Projects/Scans 2021-09.zipFinance / Documents140.7 MB1.8 GB510 May 2026
Projects/Export 2024-12.zipOperations / Documents139.5 MB1.8 GB317 Jun 2024
Payroll/Photos 2024-06.zipClients / Documents133.6 MB1.7 GB222 Apr 2024
Projects/Recording 2023-11.mp4Operations / Documents132.2 MB1.7 GB28 Nov 2024
Projects/Export 2020-08.zipFinance / Documents132.0 MB1.7 GB421 Oct 2025
Engagement letters/Recording 2021-03.mp4Clients / Documents129.0 MB1.7 GB47 Jul 2023
Archive/Archive planner.docxStaff Intranet / Documents126.5 MB8.0 MB2128 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents125.0 MB1.6 GB627 Feb 2026
Payroll/Scans 2023-05.zipClients / Documents123.5 MB1.6 GB610 Oct 2024
Projects/Recording 2019-07.mp4Finance / Documents123.4 MB1.6 GB316 Mar 2026
Archive/Export 2024-12.zipFinance / Documents121.1 MB1.6 GB312 Apr 2023
Projects/Scans 2021-09.zipOperations / Documents117.7 MB1.5 GB53 May 2025
Engagement letters/Photos 2020-02.zipClients / Documents116.4 MB1.5 GB323 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents114.9 MB1.5 GB220 Apr 2026
Projects/Photos 2024-06.zipFinance / Documents114.7 MB1.5 GB25 Dec 2024
Payroll/Export 2022-04.zipClients / Documents113.4 MB1.5 GB55 Sep 2025
Year end/Export 2024-12.zipClients / Documents112.1 MB1.5 GB322 Jun 2025
Projects/Export 2020-08.zipOperations / Documents110.5 MB1.4 GB48 Apr 2023
Archive/Photos 2022-10.zipFinance / Documents108.6 MB1.4 GB618 Sep 2022
Year end/Recording 2023-11.mp4Clients / Documents106.3 MB1.4 GB227 Dec 2025
Projects/Scans 2023-05.zipFinance / Documents106.1 MB1.4 GB628 Dec 2024
Shared/Shared tracker.xlsxMarketing / Documents105.2 MB8.0 MB64011 Oct 2026
Engagement letters/Scans 2019-01.zipClients / Documents103.8 MB1.3 GB223 Mar 2025
Payroll/Recording 2021-03.mp4Clients / Documents103.3 MB1.3 GB419 Jul 2024
Projects/Recording 2019-07.mp4Operations / Documents103.2 MB1.3 GB311 May 2023
Archive/Scans 2021-09.zipFinance / Documents102.3 MB1.3 GB52 Dec 2025
Archive/Export 2024-12.zipOperations / Documents101.4 MB1.3 GB319 Jun 2024
Year end/Photos 2022-10.zipClients / Documents100.5 MB1.3 GB623 Sep 2022
Shared/Shared planner.docxFinance / Documents98.2 MB8.0 MB2128 Oct 2026
Projects/Export 2022-04.zipFinance / Documents97.4 MB1.3 GB514 Nov 2022
Archive/Recording 2023-11.mp4Operations / Documents96.1 MB1.2 GB28 Jan 2026
Projects/Photos 2024-06.zipOperations / Documents96.0 MB1.2 GB222 Jun 2024
Archive/Export 2020-08.zipFinance / Documents96.0 MB1.2 GB425 Jul 2023
Year end/Scans 2021-09.zipClients / Documents94.7 MB1.2 GB58 Jul 2023
Payroll/Photos 2020-02.zipClients / Documents93.3 MB1.2 GB319 Aug 2024
Archive/Photos 2022-10.zipOperations / Documents90.8 MB1.2 GB610 Jun 2026
Archive/Recording 2019-07.mp4Finance / Documents89.7 MB1.2 GB327 Dec 2025
Year end/Export 2020-08.zipClients / Documents88.8 MB1.2 GB422 Mar 2026
Projects/Export 2024-12.zipMarketing / Documents88.8 MB1.2 GB314 Oct 2025
Projects/Scans 2023-05.zipOperations / Documents88.7 MB1.2 GB624 Oct 2024
Projects/Recording 2021-03.mp4Finance / Documents88.7 MB1.2 GB416 Oct 2023
Archive/Scans 2021-09.zipOperations / Documents85.6 MB1.1 GB59 Mar 2025
Projects/Recording 2023-11.mp4Marketing / Documents84.2 MB1.1 GB22 Oct 2025
Archive/Photos 2024-06.zipFinance / Documents83.4 MB1.1 GB21 May 2023
Payroll/Scans 2019-01.zipClients / Documents83.2 MB1.1 GB227 Jul 2024
Year end/Recording 2019-07.mp4Clients / Documents83.0 MB1.1 GB35 Nov 2022
Shared/Shared tracker.xlsxStaff Intranet / Documents82.5 MB8.0 MB64011 Oct 2026
Projects/Export 2022-04.zipOperations / Documents81.5 MB1.1 GB516 Oct 2024
Shared/Shared planner.docxOperations / Documents80.8 MB8.0 MB2128 Oct 2026
Archive/Export 2020-08.zipOperations / Documents80.3 MB1.0 GB410 Feb 2023
Projects/Photos 2020-02.zipFinance / Documents80.1 MB1.0 GB324 Feb 2023
Projects/Photos 2022-10.zipMarketing / Documents79.6 MB1.0 GB611 Apr 2024
Year end/Photos 2024-06.zipClients / Documents77.2 MB1.0 GB228 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents77.1 MB1.0 GB67 Oct 2022
Archive/Recording 2019-07.mp4Operations / Documents75.0 MB997.0 MB329 Dec 2023
Projects/Scans 2021-09.zipMarketing / Documents75.0 MB996.0 MB527 Jul 2024
Projects/Recording 2021-03.mp4Operations / Documents74.3 MB986.5 MB426 Jan 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB26 Apr 2024carol.bennett@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB26 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB21 Jun 2024carol.bennett@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB26 Apr 2024carol.bennett@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB9 Oct 2023annabel.fraser@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB27 May 2024eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB26 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB5 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB13 Nov 2023annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB19 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB2 Dec 2022carol.bennett@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB19 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB10 Jun 2023eve.lambert@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB26 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB16 Apr 2024annabel.fraser@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB30 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB25 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB19 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB6 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB11 Apr 2024annabel.fraser@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB13 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB23 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB26 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB18 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB19 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB15 Sep 2023annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB17 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB22 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB9 Oct 2023carol.bennett@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB7 Jul 2023eve.lambert@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB10 Oct 2024annabel.fraser@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB12 Apr 2023carol.bennett@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB26 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB9 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB8 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB18 Sep 2022annabel.fraser@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB19 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB11 May 2023eve.lambert@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB19 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB23 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB14 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB26 Apr 2024annabel.fraser@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB22 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB25 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB8 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB19 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB26 Apr 2024carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB9 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB16 Oct 2023carl.ashworth@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB1 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB27 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB5 Nov 2022eve.lambert@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB10 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB24 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB11 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB26 Apr 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB7 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB29 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB27 Jul 2024annabel.fraser@contoso.example
Projects/Export 2024-12.zipStaff Intranet / Documents1014.9 MB5 Jan 2023annabel.fraser@contoso.example
Projects/Projects export.pstMarketing / Documents1014.9 MB9 Oct 2023carl.ashworth@contoso.example
Archive/Export 2022-04.zipFinance / Documents1011.5 MB12 Jun 2023carol.bennett@contoso.example
Projects/Export 2020-08.zipMarketing / Documents1005.0 MB25 Sep 2023eve.lambert@contoso.example
Archive/Photos 2024-06.zipOperations / Documents996.8 MB29 Nov 2022carl.ashworth@contoso.example
Projects/Recording 2023-11.mp4Staff Intranet / Documents962.2 MB9 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Marketing / Documents939.1 MB6 Aug 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipOperations / Documents921.6 MB12 Apr 2023annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Finance / Documents921.5 MB9 Aug 2024carol.bennett@contoso.example
Templates/Templates archive.zipMarketing / Documents877.9 MB26 Apr 2024carl.ashworth@contoso.example
Archive/Recording 2023-11.mp4Marketing / Documents874.3 MB26 May 2023annabel.fraser@contoso.example
Archive/Export 2022-04.zipOperations / Documents846.4 MB4 Dec 2023carl.ashworth@contoso.example
Archive/Photos 2022-10.zipMarketing / Documents826.4 MB7 Jan 2024annabel.fraser@contoso.example
Projects/Projects export.pstStaff Intranet / Documents811.9 MB9 Oct 2023carl.ashworth@contoso.example
Projects/Scans 2023-05.zipMarketing / Documents807.3 MB13 Jan 2024carol.bennett@contoso.example
Templates/Export 2024-12.zipFinance / Documents800.9 MB17 Mar 2024carol.bennett@contoso.example
Archive/Scans 2021-09.zipMarketing / Documents778.5 MB13 Aug 2024annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Operations / Documents771.1 MB20 Sep 2022carl.ashworth@contoso.example
Year end/Photos 2020-02.zipClients / Documents769.7 MB30 Dec 2023eve.lambert@contoso.example
Templates/Recording 2023-11.mp4Finance / Documents759.3 MB24 Jun 2024carl.ashworth@contoso.example
Projects/Export 2022-04.zipMarketing / Documents741.4 MB6 Apr 2023annabel.fraser@contoso.example
Archive/Export 2024-12.zipStaff Intranet / Documents737.8 MB28 Dec 2023annabel.fraser@contoso.example
Archive/Export 2020-08.zipMarketing / Documents730.6 MB21 Jun 2024eve.lambert@contoso.example
Templates/Photos 2022-10.zipFinance / Documents717.7 MB29 Oct 2022carol.bennett@contoso.example
Scans/Scans archive.zipMarketing / Documents703.2 MB26 Apr 2024carl.ashworth@contoso.example
Templates/Templates archive.zipStaff Intranet / Documents702.3 MB26 Apr 2024carol.bennett@contoso.example
Archive/Photos 2020-02.zipOperations / Documents695.9 MB4 Jun 2024carol.bennett@contoso.example
Year end/Scans 2019-01.zipClients / Documents686.5 MB29 Jan 2024carol.bennett@contoso.example
Archive/Recording 2019-07.mp4Marketing / Documents682.7 MB17 Sep 2023carol.bennett@contoso.example
Archive/Photos 2022-10.zipStaff Intranet / Documents661.1 MB18 Mar 2024annabel.fraser@contoso.example
Projects/Scans 2023-05.zipStaff Intranet / Documents645.9 MB7 Jul 2024eve.lambert@contoso.example
Templates/Templates export.pstFinance / Documents640.7 MB9 Oct 2023carol.bennett@contoso.example
Templates/Recording 2023-11.mp4Operations / Documents635.4 MB12 Oct 2022carl.ashworth@contoso.example
Archive/Photos 2024-06.zipMarketing / Documents634.8 MB8 Oct 2022eve.lambert@contoso.example
Archive/Scans 2021-09.zipStaff Intranet / Documents622.8 MB25 Aug 2023carl.ashworth@contoso.example
Archive/Scans 2019-01.zipOperations / Documents620.7 MB31 Jul 2024carl.ashworth@contoso.example
Templates/Photos 2022-10.zipOperations / Documents600.5 MB9 Mar 2023annabel.fraser@contoso.example
Templates/Recording 2019-07.mp4Finance / Documents592.9 MB21 Jun 2023carl.ashworth@contoso.example
Archive/Scans 2023-05.zipMarketing / Documents586.9 MB6 Oct 2024carol.bennett@contoso.example
Archive/Export 2020-08.zipStaff Intranet / Documents584.5 MB9 Oct 2024annabel.fraser@contoso.example
Templates/Scans 2021-09.zipOperations / Documents565.7 MB30 Jan 2023eve.lambert@contoso.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeOlder versionsFilesHighest versionLast change
Clients / Documents126.5 GB10.7 GB5664011 Oct 2026
Finance / Documents63.3 GB4.8 GB7064011 Oct 2026
Operations / Documents52.9 GB4.0 GB7064011 Oct 2026
Marketing / Documents33.7 GB2.5 GB7064011 Oct 2026
Staff Intranet / Documents27.0 GB2.0 GB7064011 Oct 2026
Clients / Preservation Hold Library medium14.8 GB0 bytes218 Sep 2025
Finance / Preservation Hold Library medium7.4 GB0 bytes218 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB1 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB10 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB1 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB9 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB10 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB1 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB9 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB10 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB9 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
annabel.fraser@contoso.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4annabel.fraser@contoso.example50.0 GB10.0 GB3 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().