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Clients/Contoso Legal LLP

Contoso Legal LLP

contoso.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
28%
337.1 GB of 1.18 TB (estimated)
Free space
866.9 GB
10.3 GB a month; years of room left
Older versions
24.1 GB
7% of storage
Recycle bins
7.0 GBSince 22 Jul 2026: from 6.9 GB to 7.0 GB
Freed when emptied
Untouched for 2 years
181.4 GBSince 22 Jul 2026: from 169.5 GB to 181.4 GB
180 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB20 Apr 202614 Oct 2027Storage limitForecast 2027-10-14: 0.45 TB2026-04-20: 0.27 TB2026-04-25: 0.27 TB2026-04-30: 0.27 TB2026-05-05: 0.28 TB2026-05-10: 0.28 TB2026-05-15: 0.28 TB2026-05-20: 0.28 TB2026-05-25: 0.28 TB2026-05-30: 0.28 TB2026-06-04: 0.29 TB2026-06-09: 0.29 TB2026-06-14: 0.29 TB2026-06-19: 0.29 TB2026-06-24: 0.29 TB2026-06-29: 0.29 TB2026-07-04: 0.3 TB2026-07-09: 0.3 TB2026-07-14: 0.3 TB2026-07-19: 0.3 TB2026-07-22: 0.3 TB2026-07-24: 0.3 TB2026-07-29: 0.3 TB2026-08-03: 0.31 TB2026-08-05: 0.32 TB2026-08-08: 0.31 TB2026-08-12: 0.3 TB2026-08-13: 0.31 TB2026-08-18: 0.31 TB2026-08-19: 0.32 TB2026-08-23: 0.31 TB2026-08-26: 0.31 TB2026-08-28: 0.31 TB2026-09-02: 0.32 TB2026-09-07: 0.32 TB2026-09-09: 0.31 TB2026-09-12: 0.32 TB2026-09-16: 0.33 TB2026-09-17: 0.32 TB2026-09-22: 0.32 TB2026-09-23: 0.31 TB2026-09-27: 0.32 TB2026-09-30: 0.32 TB2026-10-02: 0.33 TB2026-10-07: 0.33 TB2026-10-12: 0.33 TB2026-10-14: 0.33 TB0.33 TB
Where the space goes 5Sites by storage 0Largest folders 24Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 7Largest items in recycle bins 9OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.18 TB (1 TB + 10 GB × 18 licences).

By part
  1. Current files279.4 GB
  2. Older versions of files24.1 GB
  3. Preservation Hold libraries22.2 GB
  4. Recycle bins7.0 GB
  5. Lists, pages and other4.4 GB
PartSizeShare of storageHow to free it
Current files279.4 GB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files24.1 GB7%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Preservation Hold libraries22.2 GB7%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Recycle bins7.0 GB2%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Lists, pages and other4.4 GB1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 0 of 5

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Site: https://contoso.sharepoint.com/sites/operationsRemove Clear filters

No rows match this filter. Show all 5

Largest folders 24

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
Client filesClients / Documents53.1 GB5,31642%
Engagement lettersClients / Documents30.8 GB4,82124%
ProjectsFinance / Documents26.6 GB1,75742%
PayrollClients / Documents24.7 GB1,83820%
ProjectsOperations / Documents22.2 GB6,64942%
Year endClients / Documents17.9 GB7,67514%
ArchiveFinance / Documents15.4 GB4,82524%
ProjectsMarketing / Documents14.2 GB3,75642%
ArchiveOperations / Documents12.9 GB3,08624%
ProjectsStaff Intranet / Documents11.3 GB2,14142%
TemplatesFinance / Documents8.9 GB4,13714%
ArchiveMarketing / Documents8.2 GB4,37724%
TemplatesOperations / Documents7.5 GB2,90114%
ScansFinance / Documents7.2 GB7,87611%
ArchiveStaff Intranet / Documents6.6 GB7,70624%
ScansOperations / Documents6.0 GB48411%
SharedFinance / Documents5.2 GB4,1248%
TemplatesMarketing / Documents4.8 GB1,17414%
SharedOperations / Documents4.3 GB3,6758%
ScansMarketing / Documents3.8 GB7,04111%
TemplatesStaff Intranet / Documents3.8 GB3,00614%
ScansStaff Intranet / Documents3.1 GB1,48611%
SharedMarketing / Documents2.8 GB2,7898%
SharedStaff Intranet / Documents2.2 GB2,6088%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeVersionLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB127 Apr 2024carol.bennett@contoso.example
Contracts archive_v12.zipClients / Preservation Hold Library8.9 GB19 Sep 2025annabel.fraser@contoso.example
Board pack 2023_v8.pdfClients / Preservation Hold Library5.9 GB19 Sep 2025annabel.fraser@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB127 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB322 Jun 2024carol.bennett@contoso.example
Contracts archive_v12.zipFinance / Preservation Hold Library4.4 GB19 Sep 2025annabel.fraser@contoso.example
Client files/Recording 2023-11.mp4Clients / Documents4.4 GB217 Sep 2026carl.ashworth@contoso.example
Client files/Photos 2022-10.zipClients / Documents4.2 GB68 Aug 2026eve.lambert@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB127 Apr 2024carol.bennett@contoso.example
Client files/Scans 2021-09.zipClients / Documents3.9 GB514 Jan 2025carl.ashworth@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB110 Oct 2023annabel.fraser@contoso.example
Client files/Export 2020-08.zipClients / Documents3.7 GB426 Apr 2026carl.ashworth@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB328 May 2024eve.lambert@contoso.example
Engagement letters/Export 2024-12.zipClients / Documents3.4 GB36 Feb 2025eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB127 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB26 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB214 Nov 2023annabel.fraser@contoso.example
Engagement letters/Photos 2022-10.zipClients / Documents3.0 GB610 Jun 2026carl.ashworth@contoso.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library3.0 GB19 Sep 2025annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB620 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB53 Dec 2022carol.bennett@contoso.example
Client files/Export 2022-04.zipClients / Documents2.7 GB514 Jun 2025eve.lambert@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB320 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB411 Jun 2023eve.lambert@contoso.example
Payroll/Recording 2023-11.mp4Clients / Documents2.6 GB221 Nov 2024carol.bennett@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB127 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB317 Apr 2024annabel.fraser@contoso.example
Client files/Recording 2021-03.mp4Clients / Documents2.5 GB44 Aug 2025carl.ashworth@contoso.example
Payroll/Photos 2022-10.zipClients / Documents2.4 GB619 Feb 2026eve.lambert@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB231 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB326 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB520 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB37 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB212 Apr 2024annabel.fraser@contoso.example
Engagement letters/Scans 2023-05.zipClients / Documents2.2 GB619 Dec 2025carol.bennett@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB414 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB624 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB127 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB319 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB220 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB516 Sep 2023annabel.fraser@contoso.example
Projects/Scans 2021-09.zipFinance / Documents2.0 GB511 May 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB318 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB223 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB110 Oct 2023carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Operations / Documents1.8 GB29 Nov 2024annabel.fraser@contoso.example
Projects/Export 2020-08.zipFinance / Documents1.8 GB422 Oct 2025eve.lambert@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB48 Jul 2023eve.lambert@contoso.example
Projects/Photos 2022-10.zipOperations / Documents1.7 GB628 Feb 2026annabel.fraser@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB611 Oct 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Finance / Documents1.7 GB317 Mar 2026carol.bennett@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB313 Apr 2023carol.bennett@contoso.example
Projects/Scans 2021-09.zipOperations / Documents1.6 GB54 May 2025eve.lambert@contoso.example
Engagement letters/Photos 2020-02.zipClients / Documents1.6 GB324 Jul 2026annabel.fraser@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB127 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Finance / Documents1.6 GB221 Apr 2026annabel.fraser@contoso.example
Projects/Photos 2024-06.zipFinance / Documents1.6 GB26 Dec 2024carl.ashworth@contoso.example
Payroll/Export 2022-04.zipClients / Documents1.6 GB56 Sep 2025carl.ashworth@contoso.example
Year end/Export 2024-12.zipClients / Documents1.6 GB323 Jun 2025annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB110 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB49 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB619 Sep 2022annabel.fraser@contoso.example
Year end/Recording 2023-11.mp4Clients / Documents1.5 GB228 Dec 2025annabel.fraser@contoso.example
Projects/Scans 2023-05.zipFinance / Documents1.5 GB629 Dec 2024carl.ashworth@contoso.example
Engagement letters/Scans 2019-01.zipClients / Documents1.4 GB224 Mar 2025carol.bennett@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB420 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB312 May 2023eve.lambert@contoso.example
Archive/Scans 2021-09.zipFinance / Documents1.4 GB53 Dec 2025carol.bennett@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB320 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB624 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB515 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB127 Apr 2024annabel.fraser@contoso.example
Archive/Recording 2023-11.mp4Operations / Documents1.3 GB29 Jan 2026eve.lambert@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB223 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB426 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB59 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB320 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB127 Apr 2024carl.ashworth@contoso.example
Archive/Photos 2022-10.zipOperations / Documents1.3 GB611 Jun 2026carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB110 Oct 2023annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Finance / Documents1.3 GB328 Dec 2025annabel.fraser@contoso.example
Year end/Export 2020-08.zipClients / Documents1.2 GB423 Mar 2026annabel.fraser@contoso.example
Projects/Export 2024-12.zipMarketing / Documents1.2 GB315 Oct 2025carol.bennett@contoso.example
Projects/Scans 2023-05.zipOperations / Documents1.2 GB625 Oct 2024carol.bennett@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB417 Oct 2023carl.ashworth@contoso.example
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB64012 Oct 2026carol.bennett@contoso.example
Archive/Scans 2021-09.zipOperations / Documents1.2 GB510 Mar 2025carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Marketing / Documents1.2 GB23 Oct 2025eve.lambert@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB22 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB228 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB36 Nov 2022eve.lambert@contoso.example
Projects/Export 2022-04.zipOperations / Documents1.1 GB517 Oct 2024annabel.fraser@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB411 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB325 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB612 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB127 Apr 2024eve.lambert@contoso.example
Year end/Photos 2024-06.zipClients / Documents1.1 GB229 Jun 2026carol.bennett@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB68 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB330 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB528 Jul 2024annabel.fraser@contoso.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Engagement letters/Engagement letters tracker.xlsxClients / Documents1.2 GB8.0 MB64012 Oct 2026
Payroll/Payroll tracker.xlsxClients / Documents1003.2 MB8.0 MB64012 Oct 2026
Archive/Archive tracker.xlsxFinance / Documents623.3 MB8.0 MB64012 Oct 2026
Engagement letters/Engagement letters planner.docxClients / Documents622.3 MB8.9 MB2129 Oct 2026
Archive/Archive tracker.xlsxOperations / Documents520.2 MB8.0 MB64012 Oct 2026
Payroll/Payroll planner.docxClients / Documents497.6 MB8.0 MB2129 Oct 2026
Client files/Export 2024-12.zipClients / Documents333.3 MB4.3 GB322 Jun 2024
Archive/Archive tracker.xlsxMarketing / Documents328.4 MB8.0 MB64012 Oct 2026
Client files/Recording 2023-11.mp4Clients / Documents316.0 MB4.1 GB217 Sep 2026
Archive/Archive planner.docxFinance / Documents307.6 MB8.0 MB2129 Oct 2026
Client files/Photos 2022-10.zipClients / Documents298.7 MB3.9 GB68 Aug 2026
Client files/Scans 2021-09.zipClients / Documents281.4 MB3.7 GB514 Jan 2025
Client files/Export 2020-08.zipClients / Documents264.1 MB3.4 GB426 Apr 2026
Archive/Archive tracker.xlsxStaff Intranet / Documents261.1 MB8.0 MB64012 Oct 2026
Archive/Archive planner.docxOperations / Documents256.1 MB8.0 MB2129 Oct 2026
Client files/Recording 2019-07.mp4Clients / Documents246.7 MB3.2 GB328 May 2024
Engagement letters/Export 2024-12.zipClients / Documents242.3 MB3.1 GB36 Feb 2025
Engagement letters/Recording 2023-11.mp4Clients / Documents229.7 MB3.0 GB26 Nov 2023
Client files/Photos 2024-06.zipClients / Documents229.4 MB3.0 GB214 Nov 2023
Engagement letters/Photos 2022-10.zipClients / Documents217.1 MB2.8 GB610 Jun 2026
Client files/Scans 2023-05.zipClients / Documents212.1 MB2.8 GB620 Feb 2024
Engagement letters/Scans 2021-09.zipClients / Documents204.5 MB2.7 GB53 Dec 2022
Shared/Shared tracker.xlsxFinance / Documents204.4 MB8.0 MB64012 Oct 2026
Client files/Export 2022-04.zipClients / Documents194.8 MB2.5 GB514 Jun 2025
Payroll/Export 2024-12.zipClients / Documents194.1 MB2.5 GB320 Sep 2023
Engagement letters/Export 2020-08.zipClients / Documents192.0 MB2.5 GB411 Jun 2023
Payroll/Recording 2023-11.mp4Clients / Documents184.0 MB2.4 GB221 Nov 2024
Engagement letters/Recording 2019-07.mp4Clients / Documents179.4 MB2.3 GB317 Apr 2024
Client files/Recording 2021-03.mp4Clients / Documents177.5 MB2.3 GB44 Aug 2025
Payroll/Photos 2022-10.zipClients / Documents173.9 MB2.3 GB619 Feb 2026
Shared/Shared tracker.xlsxOperations / Documents169.7 MB8.0 MB64012 Oct 2026
Engagement letters/Photos 2024-06.zipClients / Documents166.8 MB2.2 GB231 Mar 2023
Projects/Export 2024-12.zipFinance / Documents166.7 MB2.2 GB326 Dec 2022
Payroll/Scans 2021-09.zipClients / Documents163.8 MB2.1 GB520 Oct 2023
Archive/Archive planner.docxMarketing / Documents160.2 MB8.0 MB2129 Oct 2026
Client files/Photos 2020-02.zipClients / Documents160.2 MB2.1 GB37 Jun 2024
Projects/Recording 2023-11.mp4Finance / Documents158.0 MB2.0 GB212 Apr 2024
Engagement letters/Scans 2023-05.zipClients / Documents154.2 MB2.0 GB619 Dec 2025
Payroll/Export 2020-08.zipClients / Documents153.7 MB2.0 GB414 Jan 2024
Projects/Photos 2022-10.zipFinance / Documents149.3 MB1.9 GB624 Aug 2024
Payroll/Recording 2019-07.mp4Clients / Documents143.7 MB1.9 GB319 May 2024
Client files/Scans 2019-01.zipClients / Documents142.9 MB1.9 GB220 Jul 2023
Engagement letters/Export 2022-04.zipClients / Documents141.6 MB1.8 GB516 Sep 2023
Projects/Scans 2021-09.zipFinance / Documents140.7 MB1.8 GB511 May 2026
Projects/Export 2024-12.zipOperations / Documents139.5 MB1.8 GB318 Jun 2024
Payroll/Photos 2024-06.zipClients / Documents133.6 MB1.7 GB223 Apr 2024
Projects/Recording 2023-11.mp4Operations / Documents132.2 MB1.7 GB29 Nov 2024
Projects/Export 2020-08.zipFinance / Documents132.0 MB1.7 GB422 Oct 2025
Engagement letters/Recording 2021-03.mp4Clients / Documents129.0 MB1.7 GB48 Jul 2023
Archive/Archive planner.docxStaff Intranet / Documents126.5 MB8.0 MB2129 Oct 2026
Projects/Photos 2022-10.zipOperations / Documents125.0 MB1.6 GB628 Feb 2026
Payroll/Scans 2023-05.zipClients / Documents123.5 MB1.6 GB611 Oct 2024
Projects/Recording 2019-07.mp4Finance / Documents123.4 MB1.6 GB317 Mar 2026
Archive/Export 2024-12.zipFinance / Documents121.1 MB1.6 GB313 Apr 2023
Projects/Scans 2021-09.zipOperations / Documents117.7 MB1.5 GB54 May 2025
Engagement letters/Photos 2020-02.zipClients / Documents116.4 MB1.5 GB324 Jul 2026
Archive/Recording 2023-11.mp4Finance / Documents114.9 MB1.5 GB221 Apr 2026
Projects/Photos 2024-06.zipFinance / Documents114.7 MB1.5 GB26 Dec 2024
Payroll/Export 2022-04.zipClients / Documents113.4 MB1.5 GB56 Sep 2025
Year end/Export 2024-12.zipClients / Documents112.1 MB1.5 GB323 Jun 2025
Projects/Export 2020-08.zipOperations / Documents110.5 MB1.4 GB49 Apr 2023
Archive/Photos 2022-10.zipFinance / Documents108.6 MB1.4 GB619 Sep 2022
Year end/Recording 2023-11.mp4Clients / Documents106.3 MB1.4 GB228 Dec 2025
Projects/Scans 2023-05.zipFinance / Documents106.1 MB1.4 GB629 Dec 2024
Shared/Shared tracker.xlsxMarketing / Documents105.2 MB8.0 MB64012 Oct 2026
Engagement letters/Scans 2019-01.zipClients / Documents103.8 MB1.3 GB224 Mar 2025
Payroll/Recording 2021-03.mp4Clients / Documents103.3 MB1.3 GB420 Jul 2024
Projects/Recording 2019-07.mp4Operations / Documents103.2 MB1.3 GB312 May 2023
Archive/Scans 2021-09.zipFinance / Documents102.3 MB1.3 GB53 Dec 2025
Archive/Export 2024-12.zipOperations / Documents101.4 MB1.3 GB320 Jun 2024
Year end/Photos 2022-10.zipClients / Documents100.5 MB1.3 GB624 Sep 2022
Shared/Shared planner.docxFinance / Documents98.2 MB8.0 MB2129 Oct 2026
Projects/Export 2022-04.zipFinance / Documents97.4 MB1.3 GB515 Nov 2022
Archive/Recording 2023-11.mp4Operations / Documents96.1 MB1.2 GB29 Jan 2026
Projects/Photos 2024-06.zipOperations / Documents96.0 MB1.2 GB223 Jun 2024
Archive/Export 2020-08.zipFinance / Documents96.0 MB1.2 GB426 Jul 2023
Year end/Scans 2021-09.zipClients / Documents94.7 MB1.2 GB59 Jul 2023
Payroll/Photos 2020-02.zipClients / Documents93.3 MB1.2 GB320 Aug 2024
Archive/Photos 2022-10.zipOperations / Documents90.8 MB1.2 GB611 Jun 2026
Archive/Recording 2019-07.mp4Finance / Documents89.7 MB1.2 GB328 Dec 2025
Year end/Export 2020-08.zipClients / Documents88.8 MB1.2 GB423 Mar 2026
Projects/Export 2024-12.zipMarketing / Documents88.8 MB1.2 GB315 Oct 2025
Projects/Scans 2023-05.zipOperations / Documents88.7 MB1.2 GB625 Oct 2024
Projects/Recording 2021-03.mp4Finance / Documents88.7 MB1.2 GB417 Oct 2023
Archive/Scans 2021-09.zipOperations / Documents85.6 MB1.1 GB510 Mar 2025
Projects/Recording 2023-11.mp4Marketing / Documents84.2 MB1.1 GB23 Oct 2025
Archive/Photos 2024-06.zipFinance / Documents83.4 MB1.1 GB22 May 2023
Payroll/Scans 2019-01.zipClients / Documents83.2 MB1.1 GB228 Jul 2024
Year end/Recording 2019-07.mp4Clients / Documents83.0 MB1.1 GB36 Nov 2022
Shared/Shared tracker.xlsxStaff Intranet / Documents82.5 MB8.0 MB64012 Oct 2026
Projects/Export 2022-04.zipOperations / Documents81.5 MB1.1 GB517 Oct 2024
Shared/Shared planner.docxOperations / Documents80.8 MB8.0 MB2129 Oct 2026
Archive/Export 2020-08.zipOperations / Documents80.3 MB1.0 GB411 Feb 2023
Projects/Photos 2020-02.zipFinance / Documents80.1 MB1.0 GB325 Feb 2023
Projects/Photos 2022-10.zipMarketing / Documents79.6 MB1.0 GB612 Apr 2024
Year end/Photos 2024-06.zipClients / Documents77.2 MB1.0 GB229 Jun 2026
Archive/Scans 2023-05.zipFinance / Documents77.1 MB1.0 GB68 Oct 2022
Archive/Recording 2019-07.mp4Operations / Documents75.0 MB997.0 MB330 Dec 2023
Projects/Scans 2021-09.zipMarketing / Documents75.0 MB996.0 MB528 Jul 2024
Projects/Recording 2021-03.mp4Operations / Documents74.3 MB986.5 MB427 Jan 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
Client files/Client files archive.zipClients / Documents9.6 GB27 Apr 2024carol.bennett@contoso.example
Projects/Projects archive.zipFinance / Documents4.8 GB27 Apr 2024annabel.fraser@contoso.example
Client files/Export 2024-12.zipClients / Documents4.7 GB22 Jun 2024carol.bennett@contoso.example
Projects/Projects archive.zipOperations / Documents4.0 GB27 Apr 2024carol.bennett@contoso.example
Client files/Client files export.pstClients / Documents3.7 GB10 Oct 2023annabel.fraser@contoso.example
Client files/Recording 2019-07.mp4Clients / Documents3.4 GB28 May 2024eve.lambert@contoso.example
Year end/Year end archive.zipClients / Documents3.2 GB27 Apr 2024carl.ashworth@contoso.example
Engagement letters/Recording 2023-11.mp4Clients / Documents3.2 GB6 Nov 2023eve.lambert@contoso.example
Client files/Photos 2024-06.zipClients / Documents3.2 GB14 Nov 2023annabel.fraser@contoso.example
Client files/Scans 2023-05.zipClients / Documents3.0 GB20 Feb 2024carol.bennett@contoso.example
Engagement letters/Scans 2021-09.zipClients / Documents2.9 GB3 Dec 2022carol.bennett@contoso.example
Payroll/Export 2024-12.zipClients / Documents2.7 GB20 Sep 2023annabel.fraser@contoso.example
Engagement letters/Export 2020-08.zipClients / Documents2.7 GB11 Jun 2023eve.lambert@contoso.example
Projects/Projects archive.zipMarketing / Documents2.5 GB27 Apr 2024carol.bennett@contoso.example
Engagement letters/Recording 2019-07.mp4Clients / Documents2.5 GB17 Apr 2024annabel.fraser@contoso.example
Engagement letters/Photos 2024-06.zipClients / Documents2.3 GB31 Mar 2023carl.ashworth@contoso.example
Projects/Export 2024-12.zipFinance / Documents2.3 GB26 Dec 2022carl.ashworth@contoso.example
Payroll/Scans 2021-09.zipClients / Documents2.3 GB20 Oct 2023eve.lambert@contoso.example
Client files/Photos 2020-02.zipClients / Documents2.2 GB7 Jun 2024carol.bennett@contoso.example
Projects/Recording 2023-11.mp4Finance / Documents2.2 GB12 Apr 2024annabel.fraser@contoso.example
Payroll/Export 2020-08.zipClients / Documents2.1 GB14 Jan 2024annabel.fraser@contoso.example
Projects/Photos 2022-10.zipFinance / Documents2.1 GB24 Aug 2024eve.lambert@contoso.example
Projects/Projects archive.zipStaff Intranet / Documents2.0 GB27 Apr 2024eve.lambert@contoso.example
Payroll/Recording 2019-07.mp4Clients / Documents2.0 GB19 May 2024eve.lambert@contoso.example
Client files/Scans 2019-01.zipClients / Documents2.0 GB20 Jul 2023annabel.fraser@contoso.example
Engagement letters/Export 2022-04.zipClients / Documents2.0 GB16 Sep 2023annabel.fraser@contoso.example
Projects/Export 2024-12.zipOperations / Documents1.9 GB18 Jun 2024carl.ashworth@contoso.example
Payroll/Photos 2024-06.zipClients / Documents1.9 GB23 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstFinance / Documents1.9 GB10 Oct 2023carol.bennett@contoso.example
Engagement letters/Recording 2021-03.mp4Clients / Documents1.8 GB8 Jul 2023eve.lambert@contoso.example
Payroll/Scans 2023-05.zipClients / Documents1.7 GB11 Oct 2024annabel.fraser@contoso.example
Archive/Export 2024-12.zipFinance / Documents1.7 GB13 Apr 2023carol.bennett@contoso.example
Templates/Templates archive.zipFinance / Documents1.6 GB27 Apr 2024annabel.fraser@contoso.example
Projects/Projects export.pstOperations / Documents1.6 GB10 Oct 2023annabel.fraser@contoso.example
Projects/Export 2020-08.zipOperations / Documents1.5 GB9 Apr 2023annabel.fraser@contoso.example
Archive/Photos 2022-10.zipFinance / Documents1.5 GB19 Sep 2022annabel.fraser@contoso.example
Payroll/Recording 2021-03.mp4Clients / Documents1.4 GB20 Jul 2024annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Operations / Documents1.4 GB12 May 2023eve.lambert@contoso.example
Archive/Export 2024-12.zipOperations / Documents1.4 GB20 Jun 2024carol.bennett@contoso.example
Year end/Photos 2022-10.zipClients / Documents1.4 GB24 Sep 2022carol.bennett@contoso.example
Projects/Export 2022-04.zipFinance / Documents1.4 GB15 Nov 2022eve.lambert@contoso.example
Templates/Templates archive.zipOperations / Documents1.3 GB27 Apr 2024annabel.fraser@contoso.example
Projects/Photos 2024-06.zipOperations / Documents1.3 GB23 Jun 2024carl.ashworth@contoso.example
Archive/Export 2020-08.zipFinance / Documents1.3 GB26 Jul 2023annabel.fraser@contoso.example
Year end/Scans 2021-09.zipClients / Documents1.3 GB9 Jul 2023annabel.fraser@contoso.example
Payroll/Photos 2020-02.zipClients / Documents1.3 GB20 Aug 2024carl.ashworth@contoso.example
Scans/Scans archive.zipFinance / Documents1.3 GB27 Apr 2024carl.ashworth@contoso.example
Year end/Year end export.pstClients / Documents1.3 GB10 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2021-03.mp4Finance / Documents1.2 GB17 Oct 2023carl.ashworth@contoso.example
Archive/Photos 2024-06.zipFinance / Documents1.2 GB2 May 2023annabel.fraser@contoso.example
Payroll/Scans 2019-01.zipClients / Documents1.2 GB28 Jul 2024carl.ashworth@contoso.example
Year end/Recording 2019-07.mp4Clients / Documents1.2 GB6 Nov 2022eve.lambert@contoso.example
Archive/Export 2020-08.zipOperations / Documents1.1 GB11 Feb 2023annabel.fraser@contoso.example
Projects/Photos 2020-02.zipFinance / Documents1.1 GB25 Feb 2023carol.bennett@contoso.example
Projects/Photos 2022-10.zipMarketing / Documents1.1 GB12 Apr 2024carl.ashworth@contoso.example
Scans/Scans archive.zipOperations / Documents1.1 GB27 Apr 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipFinance / Documents1.1 GB8 Oct 2022annabel.fraser@contoso.example
Archive/Recording 2019-07.mp4Operations / Documents1.0 GB30 Dec 2023carl.ashworth@contoso.example
Projects/Scans 2021-09.zipMarketing / Documents1.0 GB28 Jul 2024annabel.fraser@contoso.example
Projects/Export 2024-12.zipStaff Intranet / Documents1014.9 MB6 Jan 2023annabel.fraser@contoso.example
Projects/Projects export.pstMarketing / Documents1014.9 MB10 Oct 2023carl.ashworth@contoso.example
Archive/Export 2022-04.zipFinance / Documents1011.5 MB13 Jun 2023carol.bennett@contoso.example
Projects/Export 2020-08.zipMarketing / Documents1005.0 MB26 Sep 2023eve.lambert@contoso.example
Archive/Photos 2024-06.zipOperations / Documents996.8 MB30 Nov 2022carl.ashworth@contoso.example
Projects/Recording 2023-11.mp4Staff Intranet / Documents962.2 MB10 Oct 2023annabel.fraser@contoso.example
Projects/Recording 2019-07.mp4Marketing / Documents939.1 MB7 Aug 2024eve.lambert@contoso.example
Archive/Scans 2023-05.zipOperations / Documents921.6 MB13 Apr 2023annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Finance / Documents921.5 MB10 Aug 2024carol.bennett@contoso.example
Templates/Templates archive.zipMarketing / Documents877.9 MB27 Apr 2024carl.ashworth@contoso.example
Archive/Recording 2023-11.mp4Marketing / Documents874.3 MB27 May 2023annabel.fraser@contoso.example
Archive/Export 2022-04.zipOperations / Documents846.4 MB5 Dec 2023carl.ashworth@contoso.example
Archive/Photos 2022-10.zipMarketing / Documents826.4 MB8 Jan 2024annabel.fraser@contoso.example
Projects/Projects export.pstStaff Intranet / Documents811.9 MB10 Oct 2023carl.ashworth@contoso.example
Projects/Scans 2023-05.zipMarketing / Documents807.3 MB14 Jan 2024carol.bennett@contoso.example
Templates/Export 2024-12.zipFinance / Documents800.9 MB18 Mar 2024carol.bennett@contoso.example
Archive/Scans 2021-09.zipMarketing / Documents778.5 MB14 Aug 2024annabel.fraser@contoso.example
Archive/Recording 2021-03.mp4Operations / Documents771.1 MB21 Sep 2022carl.ashworth@contoso.example
Year end/Photos 2020-02.zipClients / Documents769.7 MB31 Dec 2023eve.lambert@contoso.example
Templates/Recording 2023-11.mp4Finance / Documents759.3 MB25 Jun 2024carl.ashworth@contoso.example
Projects/Export 2022-04.zipMarketing / Documents741.4 MB7 Apr 2023annabel.fraser@contoso.example
Archive/Export 2024-12.zipStaff Intranet / Documents737.8 MB29 Dec 2023annabel.fraser@contoso.example
Archive/Export 2020-08.zipMarketing / Documents730.6 MB22 Jun 2024eve.lambert@contoso.example
Templates/Photos 2022-10.zipFinance / Documents717.7 MB30 Oct 2022carol.bennett@contoso.example
Scans/Scans archive.zipMarketing / Documents703.2 MB27 Apr 2024carl.ashworth@contoso.example
Templates/Templates archive.zipStaff Intranet / Documents702.3 MB27 Apr 2024carol.bennett@contoso.example
Archive/Photos 2020-02.zipOperations / Documents695.9 MB5 Jun 2024carol.bennett@contoso.example
Year end/Scans 2019-01.zipClients / Documents686.5 MB30 Jan 2024carol.bennett@contoso.example
Archive/Recording 2019-07.mp4Marketing / Documents682.7 MB18 Sep 2023carol.bennett@contoso.example
Archive/Photos 2022-10.zipStaff Intranet / Documents661.1 MB19 Mar 2024annabel.fraser@contoso.example
Projects/Scans 2023-05.zipStaff Intranet / Documents645.9 MB8 Jul 2024eve.lambert@contoso.example
Templates/Templates export.pstFinance / Documents640.7 MB10 Oct 2023carol.bennett@contoso.example
Templates/Recording 2023-11.mp4Operations / Documents635.4 MB13 Oct 2022carl.ashworth@contoso.example
Archive/Photos 2024-06.zipMarketing / Documents634.8 MB9 Oct 2022eve.lambert@contoso.example
Archive/Scans 2021-09.zipStaff Intranet / Documents622.8 MB26 Aug 2023carl.ashworth@contoso.example
Archive/Scans 2019-01.zipOperations / Documents620.7 MB1 Aug 2024carl.ashworth@contoso.example
Templates/Photos 2022-10.zipOperations / Documents600.5 MB10 Mar 2023annabel.fraser@contoso.example
Templates/Recording 2019-07.mp4Finance / Documents592.9 MB22 Jun 2023carl.ashworth@contoso.example
Archive/Scans 2023-05.zipMarketing / Documents586.9 MB7 Oct 2024carol.bennett@contoso.example
Archive/Export 2020-08.zipStaff Intranet / Documents584.5 MB10 Oct 2024annabel.fraser@contoso.example
Templates/Scans 2021-09.zipOperations / Documents565.7 MB31 Jan 2023eve.lambert@contoso.example

Libraries 7

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Clients / Documents126.5 GB115.9 GB10.7 GB5664012 Oct 2026
Finance / Documents63.3 GB58.5 GB4.8 GB7064012 Oct 2026
Operations / Documents52.9 GB48.9 GB4.0 GB7064012 Oct 2026
Marketing / Documents33.7 GB31.2 GB2.5 GB7064012 Oct 2026
Staff Intranet / Documents27.0 GB24.9 GB2.0 GB7064012 Oct 2026
Clients / Preservation Hold Library medium14.8 GB14.8 GB0 bytes219 Sep 2025
Finance / Preservation Hold Library medium7.4 GB7.4 GB0 bytes219 Sep 2025

Largest items in recycle bins 9

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipClients2.2 GB2 Oct 2026sites/clients/Shared Documents/Scans
Old camera imagesClients1.2 GB11 Sep 2026sites/clients/Shared Documents/Images
Scanner exports 2022.zipFinance1.1 GB2 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxClients614.4 MB10 Oct 2026sites/clients/Shared Documents/Rotas
Old camera imagesFinance614.4 MB11 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipOperations563.2 MB2 Oct 2026sites/operations/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance307.2 MB10 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesOperations307.2 MB11 Sep 2026sites/operations/Shared Documents/Images
Copy of Copy of Rota.xlsxOperations153.6 MB10 Oct 2026sites/operations/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
annabel.fraser@contoso.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4annabel.fraser@contoso.example50.0 GB10.0 GB4 Oct 2026

Read 340 files in 7 libraries on 5 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().