Northwind Traders
A site with no enabled owner has nobody to approve access or answer for its content; one owner is one leaver away from that. Owners are the Microsoft 365 group's owners, or for a site with no group its site administrators and the people in its owners group.
| Site | Type | Problem | Owners | Admins | Last activity |
|---|---|---|---|---|---|
| Operations low | Group or Team site | One owner | Hannah Robinson | Hannah Robinson | 12 Oct 2026 |
| Staff Intranet low | Communication site | One owner | Ann Patel | Ann Patel | 14 Oct 2026 |
Each site's owners, site administrators, how many people are in its group, which guests have access and whether everyone in the organisation can open it.
| Site | Type | Owners | Admins | Members | Guests | Everyone in the organisation | External sharing on | Last activity |
|---|---|---|---|---|---|---|---|---|
| Clients low | Group or Team site | Ann Patel, Grace Taylor | Ann Patel, Grace Taylor | 11 | 3 | No | Yes | 16 Oct 2026 |
| Finance low | Group or Team site | Ann Patel, Thomas Clarke | Ann Patel, Thomas Clarke | 15 | 1 | No | Yes | 16 Oct 2026 |
| Marketing | Group or Team site | Robert Hughes (disabled) | Robert Hughes | 12 | 0 | No | Yes | 16 Oct 2026 |
| Operations | Group or Team site | Hannah Robinson | Hannah Robinson | 11 | 0 | No | No | 12 Oct 2026 |
| Staff Intranet | Communication site | Ann Patel | Ann Patel | 5 people recorded | 0 | Yes | No | 14 Oct 2026 |
What each site grants and to whom: the Microsoft 365 group's owners and members, what the default document library gives to site groups, groups and people, and guests given access on the site.
| Who | Can | Outside the organisation |
|---|---|---|
| Owners of Clients: Ann Patel, Grace Taylor | Full control | No |
| Members of Clients: 11 people, 3 guests low | Edit | Yes |
| Clients Owners | Full control | No |
| Clients Members | Edit | No |
| Clients Visitors | View | No |
| d.mason@mason-legal.example low | View | Yes |
| accounts@ | Given access on the site | Yes |
| j.okafor@ | Given access on the site | Yes |
| Owners of Finance: Ann Patel, Thomas Clarke | Full control | No |
| Members of Finance: 15 people, 1 guest low | Edit | Yes |
| Finance Owners | Full control | No |
| Finance Members | Edit | No |
| Finance Visitors | View | No |
| accounts@ | Given access on the site | Yes |
| Owners of Marketing: Robert Hughes (disabled) | Full control | No |
| Members of Marketing: 12 people | Edit | No |
| Marketing Owners | Full control | No |
| Marketing Members | Edit | No |
| Marketing Visitors | View | No |
| Owners of Operations: Hannah Robinson | Full control | No |
| Members of Operations: 11 people | Edit | No |
| Operations Owners | Full control | No |
| Operations Members | Edit | No |
| Operations Visitors | View | No |
| Staff Intranet Owners | Full control | No |
| Staff Intranet Members | Edit | No |
| Staff Intranet Visitors | View | No |
| Everyone in the organisation | View | No |
Every outside account with access to a site, through the site's group or by being given access to the site, a library or a folder. Check each one still needs it.
| Guest | Sites | Which sites | How |
|---|---|---|---|
| accounts@ | 2 | Clients, Finance | Member of the site's group |
| d.mason@mason-legal.example low | 1 | Clients | Member of the site's group |
| j.okafor@ | 1 | Clients | Member of the site's group |
Site collection administrators have full control of everything on the site, whatever its groups say. People who administer many sites are usually IT staff; check anyone else.
| Person | Sites | Which sites |
|---|---|---|
| ann.patel@ | 3 | Clients, Finance, Staff Intranet |
| grace.taylor@ | 1 | Clients |
| hannah.robinson@ | 1 | Operations |
| robert.hughes@ | 1 | Marketing |
| thomas.clarke@ | 1 | Finance |
Read 5 sites' user lists and default libraries. Sites appear here once the nightly collection has read them; OneDrives are in the OneDrive report.
Data from Site access (), SharePoint and OneDrive usage (), Groups and Teams (), Users ().