Contoso Legal LLP
A site with no enabled owner has nobody to approve access or answer for its content; one owner is one leaver away from that. Owners are the Microsoft 365 group's owners, or for a site with no group its site administrators and the people in its owners group.
| Site | Type | Problem | Owners | Admins | Last activity |
|---|---|---|---|---|---|
| Marketing high | Group or Team site | No owner | Bobby Marsh (disabled) | Bobby Marsh | 12 Oct 2026 |
| Operations low | Group or Team site | One owner | Evie Davis | Evie Davis | 12 Oct 2026 |
| Staff Intranet low | Communication site | One owner | Annabel Fraser | Annabel Fraser | 11 Oct 2026 |
Each site's owners, site administrators, how many people are in its group, which guests have access and whether everyone in the organisation can open it.
| Site | Type | Owners | Admins | Members | Guests | Everyone in the organisation | External sharing on | Last activity |
|---|---|---|---|---|---|---|---|---|
| Clients low | Group or Team site | Annabel Fraser, Jacob Johnson | Annabel Fraser, Jacob Johnson | 14 | 3 | No | Yes | 11 Oct 2026 |
| Finance low | Group or Team site | Annabel Fraser, Joseph Morris | Annabel Fraser, Joseph Morris | 10 | 1 | No | Yes | 12 Oct 2026 |
| Marketing | Group or Team site | Bobby Marsh (disabled) | Bobby Marsh | 8 | 0 | No | Yes | 12 Oct 2026 |
| Operations | Group or Team site | Evie Davis | Evie Davis | 14 | 0 | No | No | 12 Oct 2026 |
| Staff Intranet | Communication site | Annabel Fraser | Annabel Fraser | 5 people recorded | 0 | Yes | No | 11 Oct 2026 |
What each site grants and to whom: the Microsoft 365 group's owners and members, what the default document library gives to site groups, groups and people, and guests given access on the site.
| Who | How | Can | Outside the organisation |
|---|---|---|---|
| Members of Clients: 14 people, 3 guests low | Microsoft 365 group | Edit | Yes |
| Clients Members | Site members group | Edit | No |
| Members of Finance: 10 people, 1 guest low | Microsoft 365 group | Edit | Yes |
| Finance Members | Site members group | Edit | No |
| Members of Marketing: 8 people | Microsoft 365 group | Edit | No |
| Marketing Members | Site members group | Edit | No |
| Members of Operations: 14 people | Microsoft 365 group | Edit | No |
| Operations Members | Site members group | Edit | No |
| Staff Intranet Members | Site members group | Edit | No |
Every outside account with access to a site, through the site's group or by being given access to the site, a library or a folder. Check each one still needs it.
| Guest | Sites | Which sites | How |
|---|---|---|---|
| accounts@ | 2 | Clients, Finance | Member of the site's group |
| d.mason@mason-legal.example low | 1 | Clients | Member of the site's group |
| j.okafor@ | 1 | Clients | Member of the site's group |
Site collection administrators have full control of everything on the site, whatever its groups say. People who administer many sites are usually IT staff; check anyone else.
| Person | Sites | Which sites |
|---|---|---|
| annabel.fraser@ | 3 | Clients, Finance, Staff Intranet |
| bobby.marsh@contoso.example | 1 | Marketing |
| evie.davis@contoso.example | 1 | Operations |
| jacob.johnson@contoso.example | 1 | Clients |
| joseph.morris@contoso.example | 1 | Finance |
Read 5 sites' user lists and default libraries. Sites appear here once the nightly collection has read them; OneDrives are in the OneDrive report.
Data from Site access (), SharePoint and OneDrive usage (), Groups and Teams (), Users ().