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Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com
Monthly review

Mail rules and protection

Mail flow rules and what each does, connectors, and the anti-spam, anti-phishing and anti-malware policies (Safe Links and Safe Attachments too) with whom each applies to.

All clients
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Rules that skip spam filtering
0
Mail flow rules turned on
Rules sending mail outside
1
Redirect or copy to outside addresses
Allowed sender domains
2
Skip spam filtering by name alone
Preset protection
Off
Microsoft's Standard or Strict presets
Connectors
0
Incoming and outgoing
Not checked

Safe Links and Safe Attachments need Defender for Office 365, which this client doesn't have.

Needs attention 4Mail flow rules 3Connectors 0Protection policies 3

Needs attention 4

4 to review CSV

Rules and settings that let unwanted mail in or company mail out, worst first.

KindWhat to check
Anti-spam policy highLets mail claiming to be from gmail.com, labpartners.example skip spam filtering; gmail.com is free mail or the organisation's own
Mail flow rule highSends mail or copies outside the organisation, to records@dentalarchive.example
Anti-malware policy mediumDoesn't block common risky attachment types (.exe, .iso and the like)
Anti-phishing policy mediumIgnores what senders' DMARC policies ask for

Mail flow rules 3

1 to review CSV

Exchange's mail flow (transport) rules, in the order they run. Rules testing without acting (test mode) show as Testing.

RuleOnPriorityIfThenExcept ifLast changed
Tag mail from outsideYes0From outside the organisationAdds “[EXTERNAL]” to the subject19 Aug 2025
Copy patient letters to archive highYes1Subject contains Patient letterSends a copy to records@dentalarchive.example16 May 2026
Old disclaimerNo2Every messageAdds a disclaimer or banner26 Apr 2024

Connectors 0

No connectors: mail comes and goes directly.

Protection policies 3

3 to review CSV

The default policy of each kind applies to everyone no other policy covers. A preset (Standard or Strict) overrides the policies below for the people it covers.

PolicyKindApplies toPresetSettingsLast changed
Default highAnti-spamEveryone no other policy covers
Spam: Junk folder, High confidence spam: Quarantine + 4 more
  • Spam: Junk folder
  • High confidence spam: Quarantine
  • Phishing: Quarantine
  • High confidence phishing: Quarantine
  • Bulk: Junk folder
  • Bulk threshold 7
28 Sep 2025
Office365 AntiPhish Default mediumAnti-phishingEveryone no other policy coversSpoof intelligence: on, Honours DMARC: off, Unauthenticated sender mark: on28 Sep 2025
Default mediumAnti-malwareEveryone no other policy coversCommon attachments filter: off, Removes malware after delivery: on28 Sep 2025

Data from Mail rules and protection (), Mailboxes ().