Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com

Monthly review

Report

Mailboxes on litigation hold

0 of 58

Mail kept even if deleted

Archive turned on

14 of 58

Mailboxes with an online archive

Leavers' mailboxes without a hold

Blocked or converted, not on hold

Every mailbox 57 Leavers without a hold 1 Large mailboxes without an archive 3

0 of 58 mailboxes are on litigation hold and 14 have an archive turned on.

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Mailbox	Type	Account	Litigation hold	Archive
aaron.smith@fabrikam.example	User	Active	No	No
accounts@fabrikam.example	Shared	Not found in the directory	No	No
aisha.brown@fabrikam.example	User	Active	No	No
amelia.jackson@fabrikam.example	User	Active	No	Yes
amelia.khan@fabrikam.example	User	Active	No	No
anna.kowalski@fabrikam.example	User	Active	No	Yes
arthur.lee@fabrikam.example	User	Active	No	No
arthur.williams@fabrikam.example	User	Active	No	No
ava.jackson@fabrikam.example	User	Active	No	No
ava.moore@fabrikam.example	User	Active	No	Yes
ava.thomas@fabrikam.example	User	Active	No	No
boardroom@fabrikam.example	Room	Not found in the directory	No	No
callum.turner@fabrikam.example	User	Active	No	No
chloe.jackson@fabrikam.example	User	Active	No	No
ella.evans@fabrikam.example	User	Active	No	No
ella.hughes@fabrikam.example	User	Active	No	No
ethan.jones@fabrikam.example	User	Active	No	Yes
freya.evans@fabrikam.example	User	Active	No	Yes
george.baker@fabrikam.example	User	Active	No	No
george.walker@fabrikam.example	User	Active	No	Yes
george.williams@fabrikam.example	User	Active	No	No
henry.roberts@fabrikam.example	User	Active	No	No
info@fabrikam.example	Shared	Not found in the directory	No	No
isla.scott@fabrikam.example	User	Active	No	No
jack.lee@fabrikam.example	User	Active	No	Yes
jack.roberts@fabrikam.example	User	Active	No	No
jack.ward@fabrikam.example	User	Active	No	No
leo.harrison@fabrikam.example	User	Active	No	No
lily.khan@fabrikam.example	User	Active	No	No
lily.watson@fabrikam.example	User	Active	No	No
lily.white@fabrikam.example	User	Active	No	Yes
megan.green@fabrikam.example	User	Active	No	No
megan.king@fabrikam.example	User	Active	No	No
noah.harris@fabrikam.example	User	Active	No	No
noah.wood@fabrikam.example	User	Active	No	No
olivia.taylor@fabrikam.example	User	Active	No	No
oscar.smith@fabrikam.example	User	Active	No	Yes
owen.khan@fabrikam.example	User	Active	No	Yes
owen.patel@fabrikam.example	User	Active	No	Yes
owen.robinson@fabrikam.example	User	Active	No	No
owen.scott@fabrikam.example	User	Active	No	No
owen.smith@fabrikam.example	User	Active	No	No
owen.turner@fabrikam.example	User	Active	No	No
priya.williams@fabrikam.example	User	Active	No	No
reception@fabrikam.example	Shared	Not found in the directory	No	No
rhys.hall@fabrikam.example	User	Active	No	No
rhys.scott@fabrikam.example	User	Active	No	No
rhys.walker@fabrikam.example	User	Active	No	No
ruby.clark@fabrikam.example	User	Active	No	Yes
ruby.davies@fabrikam.example	User	Active	No	Yes
ruby.wood@fabrikam.example	User	Active	No	No
thomas.allen@fabrikam.example	User	Active	No	No
thomas.johnson@fabrikam.example	User	Active	No	No
thomas.robinson@fabrikam.example	User	Active	No	No
william.lewis@fabrikam.example	User	Active	No	No
william.wood@fabrikam.example	User	Active	No	Yes
zara.edwards@fabrikam.example	User	Active	No	No

1 mailbox of people who seem to have left is not on litigation hold. A hold keeps every message, including deleted ones, after the leaver's licence is removed or the mailbox is converted; without one, mail can be deleted and is gone for good once the licence goes. If the client needs to keep a leaver's mail, put the mailbox on hold (Exchange admin centre, Recipients > Mailboxes > the mailbox > Others > Manage litigation hold) before removing the licence.

Mailbox	Type	Why it looks like a leaver	Archive	Mailbox size
ben.okafor@fabrikam.example medium	User	Sign-in blocked	No	7.4 GB

3 mailboxes without an archive are over 80% of quota (or over 40 GB). Turning on the archive moves old mail out of the mailbox before sending stops.

Mailbox	Type	Mailbox size	Stops sending at	Used
accounts@fabrikam.example low	Shared	44.8 GB	49.5 GB	91%
aisha.brown@fabrikam.example low	User	47.2 GB	49.5 GB	95%
thomas.robinson@fabrikam.example low	User	45.6 GB	49.5 GB	92%

Data from Mailboxes (6 hours ago), Users (6 hours ago), Mailbox size (6 hours ago).

Mailbox holds and archiving

Every mailbox 57 of 58

Leavers without a hold 1

Large mailboxes without an archive 3