Fabrikam Dental Group
A site with no enabled owner has nobody to approve access or answer for its content; one owner is one leaver away from that. Owners are the Microsoft 365 group's owners, or for a site with no group its site administrators and the people in its owners group.
| Site | Type | Problem | Owners | Admins | Last activity |
|---|---|---|---|---|---|
| Marketing high | Group or Team site | No owner | Ben Okafor (disabled) | Ben Okafor | 15 Oct 2026 |
| Old Projects high | Communication site | No owner | Ben Okafor (disabled) | Ben Okafor | 1 Sep 2025 |
| Practice Management low | Group or Team site | One owner | Zara Edwards | Zara Edwards | 15 Oct 2026 |
| Staff Intranet low | Communication site | One owner | Anna Kowalski | Anna Kowalski | 16 Oct 2026 |
Each site's owners, site administrators, how many people are in its group, which guests have access and whether everyone in the organisation can open it.
| Type | Owners | Admins | Members | Guests | Everyone in the organisation | External sharing on | Last activity |
|---|---|---|---|---|---|---|---|
| Group or Team site low | Anna Kowalski, Zara Edwards | Anna Kowalski, Zara Edwards | 10 | 1 | No | Yes | 12 Oct 2026 |
| Group or Team site low | Anna Kowalski, Zara Edwards | Anna Kowalski, Zara Edwards | 10 | 1 | No | No | 15 Oct 2026 |
| Team site (no group) | Anna Kowalski, Jack Lee | Anna Kowalski, Jack Lee | 6 people recorded | 0 | No | No | 16 Oct 2026 |
| Group or Team site | Ben Okafor (disabled) | Ben Okafor | 11 | 0 | No | Yes | 15 Oct 2026 |
| Communication site | Ben Okafor (disabled) | Ben Okafor | 5 people recorded | 0 | No | No | 1 Sep 2025 |
| Group or Team site | Zara Edwards | Zara Edwards | 10 | 0 | No | No | 15 Oct 2026 |
| Communication site | Anna Kowalski | Anna Kowalski | 5 people recorded | 0 | Yes | No | 16 Oct 2026 |
What each site grants and to whom: the Microsoft 365 group's owners and members, what the default document library gives to site groups, groups and people, and guests given access on the site.
| Who | How | Can | Outside the organisation |
|---|---|---|---|
| Owners of Finance: Anna Kowalski, Zara Edwards | Microsoft 365 group | Full control | No |
| Members of Finance: 10 people, 1 guest low | Microsoft 365 group | Edit | Yes |
| Owners of Marketing: Ben Okafor (disabled) | Microsoft 365 group | Full control | No |
| Members of Marketing: 11 people | Microsoft 365 group | Edit | No |
| Owners of Patient Records: Anna Kowalski, Zara Edwards | Microsoft 365 group | Full control | No |
| Members of Patient Records: 10 people, 1 guest low | Microsoft 365 group | Edit | Yes |
| Owners of Practice Management: Zara Edwards | Microsoft 365 group | Full control | No |
| Members of Practice Management: 10 people | Microsoft 365 group | Edit | No |
Every outside account with access to a site, through the site's group or by being given access to the site, a library or a folder. Check each one still needs it.
| Guest | Sites | Which sites | How |
|---|---|---|---|
| accounts@ | 1 | Finance | Member of the site's group |
| lab@dentlab-uk.example low | 1 | Patient Records | Member of the site's group |
Site collection administrators have full control of everything on the site, whatever its groups say. People who administer many sites are usually IT staff; check anyone else.
| Person | Sites | Which sites |
|---|---|---|
| anna.kowalski@ | 4 | Finance, Imaging Archive + 2 more
|
| zara.edwards@fabrikam.example | 3 | Finance, Patient Records, Practice Management |
| ben.okafor@fabrikam.example | 2 | Marketing, Old Projects |
| jack.lee@fabrikam.example | 1 | Imaging Archive |
Read 7 sites' user lists and default libraries. Sites appear here once the nightly collection has read them; OneDrives are in the OneDrive report.
Data from Site access (), SharePoint and OneDrive usage (), Groups and Teams (), Users ().