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Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
88%
1.28 TB of 1.45 TB (estimated)
Free space
178.1 GB
Full in about 3 months at 50.9 GB a month
Older versions
100.0 GB
8% of storage
Recycle bins
68.0 GBSince 19 Jul 2026: from 69.9 GB to 68.0 GB
Freed when emptied
Untouched for 2 years
697.7 GBSince 19 Jul 2026: from 653.7 GB to 697.7 GB
239 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB17 Apr 202625 Jan 2027Storage limitForecast 2027-01-25: 1.45 TB2026-04-17: 0.99 TB2026-04-22: 0.99 TB2026-04-27: 1 TB2026-05-02: 1.01 TB2026-05-07: 1.02 TB2026-05-12: 1.03 TB2026-05-17: 1.04 TB2026-05-22: 1.04 TB2026-05-27: 1.05 TB2026-06-01: 1.06 TB2026-06-06: 1.07 TB2026-06-11: 1.08 TB2026-06-16: 1.08 TB2026-06-21: 1.09 TB2026-06-26: 1.1 TB2026-07-01: 1.11 TB2026-07-06: 1.12 TB2026-07-11: 1.13 TB2026-07-16: 1.13 TB2026-07-19: 1.2 TB2026-07-21: 1.14 TB2026-07-26: 1.15 TB2026-07-31: 1.16 TB2026-08-02: 1.14 TB2026-08-05: 1.17 TB2026-08-09: 1.2 TB2026-08-10: 1.18 TB2026-08-15: 1.18 TB2026-08-16: 1.2 TB2026-08-20: 1.19 TB2026-08-23: 1.19 TB2026-08-25: 1.2 TB2026-08-30: 1.21 TB2026-09-04: 1.22 TB2026-09-06: 1.21 TB2026-09-09: 1.23 TB2026-09-13: 1.18 TB2026-09-14: 1.23 TB2026-09-19: 1.24 TB2026-09-20: 1.22 TB2026-09-24: 1.25 TB2026-09-27: 1.21 TB2026-09-29: 1.26 TB2026-10-04: 1.27 TB2026-10-09: 1.28 TB2026-10-11: 1.28 TB1.28 TB
Where the space goes 1Sites by storage 7Largest folders 33Largest files 81Files with the most version history 100Largest files untouched for 2 years 100Libraries 9Largest items in recycle bins 15OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 1 of 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.45 TB (1 TB + 10 GB × 46 licences).

Part: Older versions of filesRemove Clear filters
By part
  1. Older versions of files100.0 GB
PartSizeShare of storageHow to free it
Older versions of files100.0 GB8%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.

Sites by storage 7

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Imaging Archive483.2 GB
  2. Patient Records352.6 GB
  3. Practice Management182.8 GB
  4. Finance117.5 GB
  5. Marketing65.3 GB
  6. Old Projects65.3 GB
  7. Staff Intranet39.2 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Imaging Archive483.2 GB403.9 GB33.3 GB46.0 GB271.8 GBTenant storage9 Oct 2026
Patient Records352.6 GB273.1 GB25.2 GB12.0 GB167.2 GBTenant storage9 Oct 2026
Practice Management182.8 GB155.7 GB21.1 GB6.0 GB106.0 GBTenant storage11 Oct 2026
Finance117.5 GB92.8 GB7.6 GB3.0 GB53.4 GBTenant storage9 Oct 2026
Marketing65.3 GB59.4 GB4.9 GB1.0 GB42.0 GBTenant storage9 Oct 2026
Old Projects65.3 GB60.3 GB5.0 GB0 bytes35.5 GBTenant storage9 Oct 2026
Staff Intranet39.2 GB36.2 GB3.0 GB0 bytes21.7 GBTenant storage9 Oct 2026

Largest folders 33

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

FolderLocationSizeFilesShare of library
X-rays 2019Imaging Archive / Documents183.6 GB6,28542%
Consent formsPatient Records / Documents125.3 GB3,98942%
X-rays 2020Imaging Archive / Documents106.5 GB2,66324%
Treatment plansPatient Records / Documents72.7 GB6,51724%
CBCT scansImaging Archive / Documents61.8 GB4,37814%
CorrespondencePatient Records / Documents58.2 GB2,11220%
RotasPractice Management / Documents57.2 GB5,83632%
Referral imagesImaging Archive / Documents49.5 GB2,22611%
ProjectsFinance / Documents42.2 GB2,35842%
Lab docketsPatient Records / Documents42.1 GB6,63714%
Intraoral photosImaging Archive / Documents35.8 GB4378%
PoliciesPractice Management / Documents33.2 GB8,66419%
ProjectsOld Projects / Documents27.4 GB95642%
ProjectsMarketing / Documents27.0 GB4,79042%
Equipment manualsPractice Management / Documents26.6 GB8,64115%
ArchiveFinance / Documents24.5 GB7,62724%
CompliancePractice Management / Documents19.2 GB5,96511%
ProjectsStaff Intranet / Documents16.5 GB5,81942%
ArchiveOld Projects / Documents15.9 GB3,17924%
ArchiveMarketing / Documents15.7 GB7,93524%
TemplatesFinance / Documents14.2 GB6,01714%
ScansFinance / Documents11.4 GB2,03411%
ArchiveStaff Intranet / Documents9.5 GB96224%
TemplatesOld Projects / Documents9.2 GB4,90914%
TemplatesMarketing / Documents9.1 GB4,94314%
SharedFinance / Documents8.2 GB7,0448%
ScansOld Projects / Documents7.4 GB3,60811%
ScansMarketing / Documents7.3 GB2,74111%
TemplatesStaff Intranet / Documents5.5 GB4,23414%
SharedOld Projects / Documents5.4 GB3,4258%
SharedMarketing / Documents5.3 GB8,9858%
ScansStaff Intranet / Documents4.4 GB1,80311%
SharedStaff Intranet / Documents3.2 GB2,3088%

Largest files 81 of 100

CSV

Size includes older versions.

Last change: older than a yearRemove Clear filters
FileLocationSizeOlder versionsVersionLast changeChanged by
X-rays 2019/X-rays 2019 archive.zipImaging Archive / Documents33.1 GBNone124 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bakPractice Management / Documents31.0 GBNone113 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zipPatient Records / Documents22.6 GBNone124 Apr 2024evelyn.shaw@fabrikam.example
Contracts archive_v12.zipPatient Records / Preservation Hold Library21.2 GBNone16 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Export 2019-12.zipImaging Archive / Documents16.1 GB1.1 GB35 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents15.2 GB1.1 GB220 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents14.4 GB1.0 GB624 Sep 2022anna.kowalski@fabrikam.example
Board pack 2023_v8.pdfPatient Records / Preservation Hold Library14.1 GBNone16 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents13.6 GB972.2 MB525 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pstImaging Archive / Documents12.9 GBNone17 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Export 2019-08.zipImaging Archive / Documents12.7 GB912.4 MB416 Apr 2025caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents11.9 GB852.5 MB35 Jun 2023anna.kowalski@fabrikam.example
X-rays 2020/Export 2020-12.zipImaging Archive / Documents11.7 GB837.2 MB31 Nov 2024evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans archive.zipImaging Archive / Documents11.1 GBNone124 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-11.mp4Imaging Archive / Documents11.1 GB793.7 MB27 Nov 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents11.1 GB792.7 MB24 Nov 2023anna.kowalski@fabrikam.example
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents10.5 GB750.2 MB628 Apr 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp4Patient Records / Documents10.4 GB744.9 MB226 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zipPractice Management / Documents10.3 GBNone124 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents9.9 GB706.7 MB529 Feb 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zipPatient Records / Documents9.8 GB704.1 MB613 Dec 2022caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zipPatient Records / Documents9.3 GB663.3 MB52 Sep 2024evelyn.shaw@fabrikam.example
X-rays 2020/Export 2020-08.zipImaging Archive / Documents9.3 GB663.2 MB421 Nov 2024carl.svensson@fabrikam.example
Referral images/Referral images archive.zipImaging Archive / Documents8.9 GBNone124 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pstPatient Records / Documents8.8 GBNone17 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zipPatient Records / Documents8.7 GB622.5 MB416 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents8.6 GB619.7 MB310 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents8.6 GB613.2 MB41 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp4Patient Records / Documents8.1 GB581.7 MB324 Mar 2024evelyn.shaw@fabrikam.example
X-rays 2020/Photos 2020-06.zipImaging Archive / Documents8.0 GB576.2 MB211 Dec 2024caroline.reyes@fabrikam.example
Treatment plans/Export 2024-12.zipPatient Records / Documents8.0 GB571.2 MB320 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents7.7 GB553.4 MB311 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipFinance / Documents7.6 GBNone124 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zipPatient Records / Documents7.6 GBNone124 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp4Patient Records / Documents7.6 GB541.5 MB228 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zipPatient Records / Documents7.5 GB540.8 MB210 Mar 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-05.zipImaging Archive / Documents7.4 GB532.8 MB68 Jan 2025evelyn.shaw@fabrikam.example
Treatment plans/Photos 2022-10.zipPatient Records / Documents7.1 GB511.8 MB627 Feb 2025caroline.reyes@fabrikam.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.1 GBNone16 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2023-05.zipPatient Records / Documents7.0 GB500.0 MB616 Aug 2025carl.svensson@fabrikam.example
X-rays 2019/Scans 2019-01.zipImaging Archive / Documents6.9 GB493.6 MB231 Dec 2024carl.svensson@fabrikam.example
Treatment plans/Scans 2021-09.zipPatient Records / Documents6.7 GB482.2 MB528 May 2023carl.svensson@fabrikam.example
Correspondence/Export 2024-12.zipPatient Records / Documents6.4 GB457.5 MB319 Mar 2025carl.svensson@fabrikam.example
Treatment plans/Export 2020-08.zipPatient Records / Documents6.3 GB452.5 MB45 May 2025evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents6.2 GB445.8 MB425 Jul 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2019-07.mp4Patient Records / Documents5.9 GB422.8 MB321 Aug 2025evelyn.shaw@fabrikam.example
Correspondence/Photos 2022-10.zipPatient Records / Documents5.7 GB410.0 MB618 Oct 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents5.6 GB402.3 MB38 Jan 2024evelyn.shaw@fabrikam.example
Treatment plans/Photos 2024-06.zipPatient Records / Documents5.5 GB393.2 MB29 Jun 2025caroline.reyes@fabrikam.example
CBCT scans/Export 2024-12.zipImaging Archive / Documents5.4 GB387.4 MB320 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zipPatient Records / Documents5.4 GB386.2 MB512 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zipPatient Records / Documents5.3 GB377.6 MB316 Sep 2024caroline.reyes@fabrikam.example
CBCT scans/Recording 2023-11.mp4Imaging Archive / Documents5.1 GB367.3 MB229 May 2025evelyn.shaw@fabrikam.example
Correspondence/Export 2020-08.zipPatient Records / Documents5.1 GB362.4 MB48 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents5.0 GB358.8 MB217 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zipOld Projects / Documents4.9 GBNone124 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipMarketing / Documents4.9 GBNone124 Apr 2024caroline.reyes@fabrikam.example
CBCT scans/Photos 2022-10.zipImaging Archive / Documents4.8 GB347.2 MB619 Apr 2025caroline.reyes@fabrikam.example
Rotas/Recording 2023-11.mp4Practice Management / Documents4.7 GB340.2 MB210 Sep 2025evelyn.shaw@fabrikam.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.7 GBNone16 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2019-01.zipPatient Records / Documents4.7 GB336.8 MB222 Jan 2025caroline.reyes@fabrikam.example
Rotas/Photos 2022-10.zipPractice Management / Documents4.5 GB321.6 MB612 Jul 2025evelyn.shaw@fabrikam.example
Correspondence/Photos 2024-06.zipPatient Records / Documents4.4 GB314.9 MB223 Sep 2022evelyn.shaw@fabrikam.example
Referral images/Export 2024-12.zipImaging Archive / Documents4.3 GB310.3 MB315 Mar 2025carl.svensson@fabrikam.example
CBCT scans/CBCT scans export.pstImaging Archive / Documents4.3 GBNone17 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zipImaging Archive / Documents4.3 GB306.9 MB426 Feb 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2021-03.mp4Patient Records / Documents4.2 GB304.1 MB48 Nov 2024anna.kowalski@fabrikam.example
Rotas/Scans 2021-09.zipPractice Management / Documents4.2 GB302.9 MB54 Oct 2025carl.svensson@fabrikam.example
Rotas/Rotas export.pstPractice Management / Documents4.0 GBNone17 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Recording 2019-07.mp4Imaging Archive / Documents4.0 GB286.8 MB312 Jun 2025evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zipPractice Management / Documents4.0 GB284.3 MB412 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zipImaging Archive / Documents3.9 GB281.6 MB315 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zipImaging Archive / Documents3.9 GB278.1 MB628 Mar 2023caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zipPatient Records / Documents3.7 GB267.4 MB510 Feb 2024evelyn.shaw@fabrikam.example
Intraoral photos/Recording 2023-11.mp4Imaging Archive / Documents3.7 GB267.0 MB231 Oct 2024carl.svensson@fabrikam.example
Rotas/Recording 2019-07.mp4Practice Management / Documents3.7 GB265.6 MB323 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipFinance / Documents3.7 GB264.6 MB324 Nov 2023evelyn.shaw@fabrikam.example
Lab dockets/Export 2024-12.zipPatient Records / Documents3.7 GB264.3 MB328 Feb 2025carl.svensson@fabrikam.example
Referral images/Scans 2021-09.zipImaging Archive / Documents3.7 GB261.9 MB54 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zipPractice Management / Documents3.6 GB260.9 MB322 Dec 2023evelyn.shaw@fabrikam.example
Intraoral photos/Photos 2022-10.zipImaging Archive / Documents3.5 GB252.4 MB614 Aug 2025caroline.reyes@fabrikam.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Appointment book.xlsxPractice Management / Documents9.6 GB14.0 MB118411 Oct 2026
X-rays 2020/X-rays 2020 tracker.xlsxImaging Archive / Documents4.2 GB20.4 MB6409 Oct 2026
Treatment plans/Treatment plans tracker.xlsxPatient Records / Documents2.9 GB14.0 MB6409 Oct 2026
Correspondence/Correspondence tracker.xlsxPatient Records / Documents2.3 GB11.2 MB6409 Oct 2026
X-rays 2020/X-rays 2020 planner.docxImaging Archive / Documents2.1 GB30.9 MB2126 Oct 2026
Treatment plans/Treatment plans planner.docxPatient Records / Documents1.4 GB21.1 MB2126 Oct 2026
Intraoral photos/Intraoral photos tracker.xlsxImaging Archive / Documents1.4 GB8.0 MB6409 Oct 2026
Policies/Policies tracker.xlsxPractice Management / Documents1.3 GB8.0 MB6409 Oct 2026
Correspondence/Correspondence planner.docxPatient Records / Documents1.1 GB16.9 MB2126 Oct 2026
X-rays 2019/Export 2019-12.zipImaging Archive / Documents1.1 GB14.9 GB35 May 2024
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents1.1 GB14.2 GB220 Sep 2023
Equipment manuals/Equipment manuals tracker.xlsxPractice Management / Documents1.1 GB8.0 MB6409 Oct 2026
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents1.0 GB13.4 GB624 Sep 2022
Archive/Archive tracker.xlsxFinance / Documents994.1 MB8.0 MB6409 Oct 2026
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents972.2 MB12.6 GB525 Oct 2023
X-rays 2019/Export 2019-08.zipImaging Archive / Documents912.4 MB11.8 GB416 Apr 2025
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents852.5 MB11.1 GB35 Jun 2023
X-rays 2020/Export 2020-12.zipImaging Archive / Documents837.2 MB10.9 GB31 Nov 2024
X-rays 2020/Recording 2020-11.mp4Imaging Archive / Documents793.7 MB10.3 GB27 Nov 2024
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents792.7 MB10.3 GB24 Nov 2023
Consent forms/Export 2024-12.zipPatient Records / Documents785.8 MB10.2 GB36 Jun 2026
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents750.2 MB9.7 GB628 Apr 2023
Consent forms/Recording 2023-11.mp4Patient Records / Documents744.9 MB9.7 GB226 Mar 2024
X-rays 2019/Scans 2019-05.zipImaging Archive / Documents732.9 MB9.5 GB624 Jun 2026
Intraoral photos/Intraoral photos planner.docxImaging Archive / Documents723.3 MB10.4 MB2126 Oct 2026
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents706.7 MB9.2 GB529 Feb 2024
Consent forms/Photos 2022-10.zipPatient Records / Documents704.1 MB9.1 GB613 Dec 2022
X-rays 2019/Export 2019-04.zipImaging Archive / Documents673.1 MB8.7 GB59 Sep 2026
Policies/Policies planner.docxPractice Management / Documents670.0 MB9.6 MB2126 Oct 2026
Consent forms/Scans 2021-09.zipPatient Records / Documents663.3 MB8.6 GB52 Sep 2024
X-rays 2020/Export 2020-08.zipImaging Archive / Documents663.2 MB8.6 GB421 Nov 2024
Archive/Archive tracker.xlsxOld Projects / Documents643.5 MB8.0 MB6409 Oct 2026
Archive/Archive tracker.xlsxMarketing / Documents633.5 MB8.0 MB6409 Oct 2026
Consent forms/Export 2020-08.zipPatient Records / Documents622.5 MB8.1 GB416 Oct 2023
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents619.7 MB8.0 GB310 Jan 2024
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents613.2 MB8.0 GB41 Jun 2024
Consent forms/Recording 2019-07.mp4Patient Records / Documents581.7 MB7.5 GB324 Mar 2024
X-rays 2020/Photos 2020-06.zipImaging Archive / Documents576.2 MB7.5 GB211 Dec 2024
Treatment plans/Export 2024-12.zipPatient Records / Documents571.2 MB7.4 GB320 Apr 2024
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents553.4 MB7.2 GB311 Jul 2024
Treatment plans/Recording 2023-11.mp4Patient Records / Documents541.5 MB7.0 GB228 Oct 2023
Consent forms/Photos 2024-06.zipPatient Records / Documents540.8 MB7.0 GB210 Mar 2023
Equipment manuals/Equipment manuals planner.docxPractice Management / Documents536.4 MB8.0 MB2126 Oct 2026
X-rays 2020/Scans 2020-05.zipImaging Archive / Documents532.8 MB6.9 GB68 Jan 2025
Treatment plans/Photos 2022-10.zipPatient Records / Documents511.8 MB6.6 GB627 Feb 2025
Consent forms/Scans 2023-05.zipPatient Records / Documents500.0 MB6.5 GB616 Aug 2025
X-rays 2019/Scans 2019-01.zipImaging Archive / Documents493.6 MB6.4 GB231 Dec 2024
Archive/Archive planner.docxFinance / Documents493.0 MB8.0 MB2126 Oct 2026
X-rays 2020/Export 2020-04.zipImaging Archive / Documents489.3 MB6.3 GB510 Sep 2026
Treatment plans/Scans 2021-09.zipPatient Records / Documents482.2 MB6.3 GB528 May 2023
Consent forms/Export 2022-04.zipPatient Records / Documents459.2 MB6.0 GB58 May 2026
Correspondence/Export 2024-12.zipPatient Records / Documents457.5 MB5.9 GB319 Mar 2025
Treatment plans/Export 2020-08.zipPatient Records / Documents452.5 MB5.9 GB45 May 2025
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents445.8 MB5.8 GB425 Jul 2024
Correspondence/Recording 2023-11.mp4Patient Records / Documents433.7 MB5.6 GB229 Aug 2026
Treatment plans/Recording 2019-07.mp4Patient Records / Documents422.8 MB5.5 GB321 Aug 2025
Consent forms/Recording 2021-03.mp4Patient Records / Documents418.4 MB5.4 GB48 May 2026
Correspondence/Photos 2022-10.zipPatient Records / Documents410.0 MB5.3 GB618 Oct 2024
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents402.3 MB5.2 GB38 Jan 2024
Treatment plans/Photos 2024-06.zipPatient Records / Documents393.2 MB5.1 GB29 Jun 2025
CBCT scans/Export 2024-12.zipImaging Archive / Documents387.4 MB5.0 GB320 Jan 2023
Correspondence/Scans 2021-09.zipPatient Records / Documents386.2 MB5.0 GB512 May 2024
Archive/Archive tracker.xlsxStaff Intranet / Documents382.9 MB8.0 MB6409 Oct 2026
Consent forms/Photos 2020-02.zipPatient Records / Documents377.6 MB4.9 GB316 Sep 2024
CBCT scans/Recording 2023-11.mp4Imaging Archive / Documents367.3 MB4.8 GB229 May 2025
Treatment plans/Scans 2023-05.zipPatient Records / Documents363.5 MB4.7 GB622 Mar 2026
Correspondence/Export 2020-08.zipPatient Records / Documents362.4 MB4.7 GB48 Oct 2023
Rotas/Export 2024-12.zipPractice Management / Documents358.9 MB4.7 GB38 Oct 2026
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents358.8 MB4.7 GB217 Jul 2024
CBCT scans/Photos 2022-10.zipImaging Archive / Documents347.2 MB4.5 GB619 Apr 2025
Rotas/Recording 2023-11.mp4Practice Management / Documents340.2 MB4.4 GB210 Sep 2025
Correspondence/Recording 2019-07.mp4Patient Records / Documents338.7 MB4.4 GB311 Aug 2026
Consent forms/Scans 2019-01.zipPatient Records / Documents336.8 MB4.4 GB222 Jan 2025
Treatment plans/Export 2022-04.zipPatient Records / Documents333.8 MB4.3 GB516 Nov 2025
Shared/Shared tracker.xlsxFinance / Documents329.1 MB8.0 MB6409 Oct 2026
CBCT scans/Scans 2021-09.zipImaging Archive / Documents327.0 MB4.2 GB52 Apr 2026
Rotas/Photos 2022-10.zipPractice Management / Documents321.6 MB4.2 GB612 Jul 2025
Archive/Archive planner.docxOld Projects / Documents317.8 MB8.0 MB2126 Oct 2026
Correspondence/Photos 2024-06.zipPatient Records / Documents314.9 MB4.1 GB223 Sep 2022
Archive/Archive planner.docxMarketing / Documents312.8 MB8.0 MB2126 Oct 2026
Referral images/Export 2024-12.zipImaging Archive / Documents310.3 MB4.0 GB315 Mar 2025
CBCT scans/Export 2020-08.zipImaging Archive / Documents306.9 MB4.0 GB426 Feb 2024
Treatment plans/Recording 2021-03.mp4Patient Records / Documents304.1 MB3.9 GB48 Nov 2024
Rotas/Scans 2021-09.zipPractice Management / Documents302.9 MB3.9 GB54 Oct 2025
Referral images/Recording 2023-11.mp4Imaging Archive / Documents294.2 MB3.8 GB22 Mar 2026
Correspondence/Scans 2023-05.zipPatient Records / Documents291.1 MB3.8 GB630 Mar 2026
CBCT scans/Recording 2019-07.mp4Imaging Archive / Documents286.8 MB3.7 GB312 Jun 2025
Rotas/Export 2020-08.zipPractice Management / Documents284.3 MB3.7 GB412 Nov 2023
Intraoral photos/Export 2024-12.zipImaging Archive / Documents281.6 MB3.7 GB315 Mar 2024
Referral images/Photos 2022-10.zipImaging Archive / Documents278.1 MB3.6 GB628 Mar 2023
Treatment plans/Photos 2020-02.zipPatient Records / Documents274.5 MB3.6 GB34 Nov 2025
Correspondence/Export 2022-04.zipPatient Records / Documents267.4 MB3.5 GB510 Feb 2024
Intraoral photos/Recording 2023-11.mp4Imaging Archive / Documents267.0 MB3.5 GB231 Oct 2024
CBCT scans/Photos 2024-06.zipImaging Archive / Documents266.7 MB3.5 GB220 Sep 2026
Rotas/Recording 2019-07.mp4Practice Management / Documents265.6 MB3.4 GB323 Jan 2023
Projects/Export 2024-12.zipFinance / Documents264.6 MB3.4 GB324 Nov 2023
Lab dockets/Export 2024-12.zipPatient Records / Documents264.3 MB3.4 GB328 Feb 2025
Referral images/Scans 2021-09.zipImaging Archive / Documents261.9 MB3.4 GB54 Sep 2022
Policies/Export 2024-12.zipPractice Management / Documents260.9 MB3.4 GB322 Dec 2023
Intraoral photos/Photos 2022-10.zipImaging Archive / Documents252.4 MB3.3 GB614 Aug 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
X-rays 2019/X-rays 2019 archive.zipImaging Archive / Documents33.1 GB24 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bakPractice Management / Documents31.0 GB13 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zipPatient Records / Documents22.6 GB24 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Export 2019-12.zipImaging Archive / Documents16.1 GB5 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents15.2 GB20 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents14.4 GB24 Sep 2022anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents13.6 GB25 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pstImaging Archive / Documents12.9 GB7 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents11.9 GB5 Jun 2023anna.kowalski@fabrikam.example
CBCT scans/CBCT scans archive.zipImaging Archive / Documents11.1 GB24 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents11.1 GB4 Nov 2023anna.kowalski@fabrikam.example
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents10.5 GB28 Apr 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp4Patient Records / Documents10.4 GB26 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zipPractice Management / Documents10.3 GB24 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents9.9 GB29 Feb 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zipPatient Records / Documents9.8 GB13 Dec 2022caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zipPatient Records / Documents9.3 GB2 Sep 2024evelyn.shaw@fabrikam.example
Referral images/Referral images archive.zipImaging Archive / Documents8.9 GB24 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pstPatient Records / Documents8.8 GB7 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zipPatient Records / Documents8.7 GB16 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents8.6 GB10 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents8.6 GB1 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp4Patient Records / Documents8.1 GB24 Mar 2024evelyn.shaw@fabrikam.example
Treatment plans/Export 2024-12.zipPatient Records / Documents8.0 GB20 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents7.7 GB11 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipFinance / Documents7.6 GB24 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zipPatient Records / Documents7.6 GB24 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp4Patient Records / Documents7.6 GB28 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zipPatient Records / Documents7.5 GB10 Mar 2023evelyn.shaw@fabrikam.example
Treatment plans/Scans 2021-09.zipPatient Records / Documents6.7 GB28 May 2023carl.svensson@fabrikam.example
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents6.2 GB25 Jul 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents5.6 GB8 Jan 2024evelyn.shaw@fabrikam.example
CBCT scans/Export 2024-12.zipImaging Archive / Documents5.4 GB20 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zipPatient Records / Documents5.4 GB12 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zipPatient Records / Documents5.3 GB16 Sep 2024caroline.reyes@fabrikam.example
Correspondence/Export 2020-08.zipPatient Records / Documents5.1 GB8 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents5.0 GB17 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zipOld Projects / Documents4.9 GB24 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipMarketing / Documents4.9 GB24 Apr 2024caroline.reyes@fabrikam.example
Correspondence/Photos 2024-06.zipPatient Records / Documents4.4 GB23 Sep 2022evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans export.pstImaging Archive / Documents4.3 GB7 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zipImaging Archive / Documents4.3 GB26 Feb 2024carl.svensson@fabrikam.example
Rotas/Rotas export.pstPractice Management / Documents4.0 GB7 Oct 2023evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zipPractice Management / Documents4.0 GB12 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zipImaging Archive / Documents3.9 GB15 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zipImaging Archive / Documents3.9 GB28 Mar 2023caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zipPatient Records / Documents3.7 GB10 Feb 2024evelyn.shaw@fabrikam.example
Rotas/Recording 2019-07.mp4Practice Management / Documents3.7 GB23 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipFinance / Documents3.7 GB24 Nov 2023evelyn.shaw@fabrikam.example
Referral images/Scans 2021-09.zipImaging Archive / Documents3.7 GB4 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zipPractice Management / Documents3.6 GB22 Dec 2023evelyn.shaw@fabrikam.example
Lab dockets/Recording 2023-11.mp4Patient Records / Documents3.5 GB12 Nov 2022caroline.reyes@fabrikam.example
Compliance/Compliance archive.zipPractice Management / Documents3.5 GB24 Apr 2024evelyn.shaw@fabrikam.example
Referral images/Referral images export.pstImaging Archive / Documents3.5 GB7 Oct 2023anna.kowalski@fabrikam.example
Treatment plans/Scans 2019-01.zipPatient Records / Documents3.4 GB13 May 2024anna.kowalski@fabrikam.example
Intraoral photos/Scans 2021-09.zipImaging Archive / Documents3.3 GB12 Sep 2022carl.svensson@fabrikam.example
Lab dockets/Photos 2022-10.zipPatient Records / Documents3.3 GB11 Jun 2024evelyn.shaw@fabrikam.example
Rotas/Scans 2023-05.zipPractice Management / Documents3.2 GB29 May 2023anna.kowalski@fabrikam.example
Lab dockets/Scans 2021-09.zipPatient Records / Documents3.1 GB18 Oct 2022caroline.reyes@fabrikam.example
Policies/Scans 2021-09.zipPractice Management / Documents3.1 GB28 Mar 2023carl.svensson@fabrikam.example
Correspondence/Photos 2020-02.zipPatient Records / Documents3.1 GB20 Jan 2024evelyn.shaw@fabrikam.example
Referral images/Photos 2024-06.zipImaging Archive / Documents3.0 GB10 Mar 2024anna.kowalski@fabrikam.example
Projects/Projects archive.zipStaff Intranet / Documents3.0 GB24 Apr 2024evelyn.shaw@fabrikam.example
Projects/Projects export.pstFinance / Documents3.0 GB7 Oct 2023evelyn.shaw@fabrikam.example
Lab dockets/Lab dockets export.pstPatient Records / Documents3.0 GB7 Oct 2023caroline.reyes@fabrikam.example
Projects/Export 2020-08.zipFinance / Documents2.9 GB12 Feb 2023caroline.reyes@fabrikam.example
Lab dockets/Export 2020-08.zipPatient Records / Documents2.9 GB8 Nov 2023carl.svensson@fabrikam.example
Intraoral photos/Recording 2019-07.mp4Imaging Archive / Documents2.9 GB11 Apr 2023carl.svensson@fabrikam.example
CBCT scans/Recording 2021-03.mp4Imaging Archive / Documents2.9 GB24 Mar 2023caroline.reyes@fabrikam.example
Referral images/Scans 2023-05.zipImaging Archive / Documents2.8 GB30 Sep 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2019-01.zipPatient Records / Documents2.7 GB8 Jan 2023anna.kowalski@fabrikam.example
Intraoral photos/Photos 2024-06.zipImaging Archive / Documents2.7 GB6 Aug 2024evelyn.shaw@fabrikam.example
Policies/Recording 2019-07.mp4Practice Management / Documents2.7 GB1 Nov 2022caroline.reyes@fabrikam.example
Archive/Export 2024-12.zipFinance / Documents2.7 GB13 Feb 2023anna.kowalski@fabrikam.example
Rotas/Recording 2021-03.mp4Practice Management / Documents2.7 GB26 Jul 2023anna.kowalski@fabrikam.example
Equipment manuals/Photos 2022-10.zipPractice Management / Documents2.6 GB23 Mar 2024evelyn.shaw@fabrikam.example
CBCT scans/Photos 2020-02.zipImaging Archive / Documents2.6 GB19 Apr 2024anna.kowalski@fabrikam.example
Templates/Templates archive.zipFinance / Documents2.6 GB24 Apr 2024evelyn.shaw@fabrikam.example
Archive/Recording 2023-11.mp4Finance / Documents2.5 GB16 May 2023carl.svensson@fabrikam.example
Policies/Photos 2024-06.zipPractice Management / Documents2.5 GB10 Jul 2023caroline.reyes@fabrikam.example
Archive/Photos 2022-10.zipFinance / Documents2.4 GB15 May 2024anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipMarketing / Documents2.4 GB28 Dec 2023evelyn.shaw@fabrikam.example
CBCT scans/Scans 2019-01.zipImaging Archive / Documents2.3 GB20 Jun 2024anna.kowalski@fabrikam.example
Policies/Scans 2023-05.zipPractice Management / Documents2.3 GB27 Jun 2024carl.svensson@fabrikam.example
Equipment manuals/Export 2020-08.zipPractice Management / Documents2.3 GB3 Jul 2023evelyn.shaw@fabrikam.example
Referral images/Recording 2021-03.mp4Imaging Archive / Documents2.3 GB1 Jan 2023evelyn.shaw@fabrikam.example
Intraoral photos/Export 2022-04.zipImaging Archive / Documents2.3 GB31 Jan 2023carl.svensson@fabrikam.example
Archive/Scans 2021-09.zipFinance / Documents2.3 GB15 Apr 2023anna.kowalski@fabrikam.example
Projects/Photos 2022-10.zipOld Projects / Documents2.2 GB18 Dec 2022carl.svensson@fabrikam.example
Rotas/Scans 2019-01.zipPractice Management / Documents2.1 GB25 May 2024carl.svensson@fabrikam.example
Policies/Export 2022-04.zipPractice Management / Documents2.1 GB14 Jan 2024evelyn.shaw@fabrikam.example
Projects/Photos 2022-10.zipMarketing / Documents2.1 GB15 Jun 2024anna.kowalski@fabrikam.example
Intraoral photos/Recording 2021-03.mp4Imaging Archive / Documents2.1 GB17 Mar 2024evelyn.shaw@fabrikam.example
Scans/Scans archive.zipFinance / Documents2.0 GB24 Apr 2024anna.kowalski@fabrikam.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB10 Oct 2023evelyn.shaw@fabrikam.example
Policies/Recording 2021-03.mp4Practice Management / Documents1.9 GB7 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstOld Projects / Documents1.9 GB7 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstMarketing / Documents1.9 GB7 Oct 2023evelyn.shaw@fabrikam.example
Projects/Export 2020-08.zipMarketing / Documents1.9 GB9 Dec 2023caroline.reyes@fabrikam.example
Referral images/Scans 2019-01.zipImaging Archive / Documents1.9 GB7 Apr 2024carl.svensson@fabrikam.example

Libraries 9

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Imaging Archive / Documents437.2 GB403.9 GB33.3 GB706409 Oct 2026
Patient Records / Documents298.3 GB273.1 GB25.2 GB566409 Oct 2026
Practice Management / Documents176.8 GB155.7 GB21.1 GB58118411 Oct 2026
Finance / Documents100.4 GB92.8 GB7.6 GB706409 Oct 2026
Old Projects / Documents65.3 GB60.3 GB5.0 GB706409 Oct 2026
Marketing / Documents64.3 GB59.4 GB4.9 GB706409 Oct 2026
Staff Intranet / Documents39.2 GB36.2 GB3.0 GB706409 Oct 2026
Patient Records / Preservation Hold Library medium35.3 GB35.3 GB0 bytes216 Sep 2025
Finance / Preservation Hold Library medium11.8 GB11.8 GB0 bytes216 Sep 2025

Largest items in recycle bins 15

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipImaging Archive25.3 GB29 Sep 2026sites/imaging/Shared Documents/Scans
Old camera imagesImaging Archive13.8 GB8 Sep 2026sites/imaging/Shared Documents/Images
Copy of Copy of Rota.xlsxImaging Archive6.9 GB7 Oct 2026sites/imaging/Shared Documents/Rotas
Scanner exports 2022.zipPatient Records6.6 GB29 Sep 2026sites/patient-records/Shared Documents/Scans
Old camera imagesPatient Records3.6 GB8 Sep 2026sites/patient-records/Shared Documents/Images
Scanner exports 2022.zipPractice Management3.3 GB29 Sep 2026sites/practice/Shared Documents/Scans
Copy of Copy of Rota.xlsxPatient Records1.8 GB7 Oct 2026sites/patient-records/Shared Documents/Rotas
Old camera imagesPractice Management1.8 GB8 Sep 2026sites/practice/Shared Documents/Images
Scanner exports 2022.zipFinance1.6 GB29 Sep 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxPractice Management921.6 MB7 Oct 2026sites/practice/Shared Documents/Rotas
Old camera imagesFinance921.6 MB8 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipMarketing563.2 MB29 Sep 2026sites/marketing/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance460.8 MB7 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesMarketing307.2 MB8 Sep 2026sites/marketing/Shared Documents/Images
Copy of Copy of Rota.xlsxMarketing153.6 MB7 Oct 2026sites/marketing/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
anna.kowalski@fabrikam.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4anna.kowalski@fabrikam.example50.0 GB10.0 GB1 Oct 2026

Read 468 files in 9 libraries on 7 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().