Fabrikam Dental Group
fabrikam.onmicrosoft.com
Storage used
88%
1.28 TB of 1.45 TB (estimated)
Free space
178.1 GB
Full in about 3 months at 50.9 GB a month
Older versions
100.0 GB
8% of storage
Recycle bins
68.0 GB
Freed when emptied
Untouched for 2 years
697.7 GB
239 files
Storage over time, and where it's heading at the last 30 days' rate
Where the space goes 5Sites by storage 7Largest folders 33Largest files 25Files with the most version history 100Largest files untouched for 2 years 100Libraries 9Largest items in recycle bins 15OneDrives nearly full 1Largest files in nearly full OneDrives 1
Everything stored in SharePoint sites, by what it is. The tenant has about 1.45 TB (1 TB + 10 GB × 46 licences).
| Part | Size | Share of storage | How to free it |
|---|---|---|---|
| Current files | 1.06 TB | 83% | Archive or delete files nobody needs. See Largest files and Largest files untouched. |
| Older versions of files | 100.0 GB | 8% | Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions. |
| Recycle bins | 68.0 GB | 5% | Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days. |
| Preservation Hold libraries | 47.0 GB | 4% | Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites. |
| Lists, pages and other | 9.4 GB | Under 1% | Lists, pages, site assets, and figures SharePoint hasn't updated yet. |
Largest first. Storage used includes versions, the recycle bin and everything else on the site.
| Site | Storage used | Current files | Older versions | Recycle bin | Untouched 2+ years | Site limit | Last change |
|---|---|---|---|---|---|---|---|
| Imaging Archive | 483.2 GB | 403.9 GB | 33.3 GB | 46.0 GB | 271.8 GB | Tenant storage | 10 Oct 2026 |
| Patient Records | 352.6 GB | 273.1 GB | 25.2 GB | 12.0 GB | 167.2 GB | Tenant storage | 10 Oct 2026 |
| Practice Management | 182.8 GB | 155.7 GB | 21.1 GB | 6.0 GB | 106.0 GB | Tenant storage | 12 Oct 2026 |
| Finance | 117.5 GB | 92.8 GB | 7.6 GB | 3.0 GB | 53.4 GB | Tenant storage | 10 Oct 2026 |
| Marketing | 65.3 GB | 59.4 GB | 4.9 GB | 1.0 GB | 42.0 GB | Tenant storage | 10 Oct 2026 |
| Old Projects | 65.3 GB | 60.3 GB | 5.0 GB | 0 bytes | 35.5 GB | Tenant storage | 10 Oct 2026 |
| Staff Intranet | 39.2 GB | 36.2 GB | 3.0 GB | 0 bytes | 21.7 GB | Tenant storage | 10 Oct 2026 |
Size includes every version of every file inside. Folders inside a listed folder can appear too.
Size includes older versions.
| File | Size | Older versions | Version | Last change | Changed by |
|---|---|---|---|---|---|
| X-rays 2019/X-rays 2019 archive.zip | 33.1 GB | None | 1 | 25 Apr 2024 | caroline.reyes@ |
| X-rays 2019/Export 2019-12.zip | 16.1 GB | 1.1 GB | 3 | 6 May 2024 | caroline.reyes@ |
| X-rays 2019/Export 2019-08.zip | 12.7 GB | 912.4 MB | 4 | 17 Apr 2025 | caroline.reyes@ |
| Consent forms/Export 2024-12.zip | 11.0 GB | 785.8 MB | 3 | 7 Jun 2026 | caroline.reyes@ |
| Consent forms/Photos 2022-10.zip | 9.8 GB | 704.1 MB | 6 | 14 Dec 2022 | caroline.reyes@ |
| X-rays 2019/Export 2019-04.zip | 9.4 GB | 673.1 MB | 5 | 10 Sep 2026 | caroline.reyes@ |
| X-rays 2019/Recording 2019-03.mp4 | 8.6 GB | 613.2 MB | 4 | 2 Jun 2024 | caroline.reyes@ |
| X-rays 2020/Photos 2020-06.zip | 8.0 GB | 576.2 MB | 2 | 12 Dec 2024 | caroline.reyes@ |
| X-rays 2019/Photos 2019-02.zip | 7.7 GB | 553.4 MB | 3 | 12 Jul 2024 | caroline.reyes@ |
| Treatment plans/Photos 2022-10.zip | 7.1 GB | 511.8 MB | 6 | 28 Feb 2025 | caroline.reyes@ |
| X-rays 2020/Export 2020-04.zip | 6.8 GB | 489.3 MB | 5 | 11 Sep 2026 | caroline.reyes@ |
| Correspondence/Recording 2023-11.mp4 | 6.1 GB | 433.7 MB | 2 | 30 Aug 2026 | caroline.reyes@ |
| Treatment plans/Photos 2024-06.zip | 5.5 GB | 393.2 MB | 2 | 10 Jun 2025 | caroline.reyes@ |
| Correspondence/Scans 2021-09.zip | 5.4 GB | 386.2 MB | 5 | 13 May 2024 | caroline.reyes@ |
| Consent forms/Photos 2020-02.zip | 5.3 GB | 377.6 MB | 3 | 17 Sep 2024 | caroline.reyes@ |
| Projects/Projects archive.zip | 4.9 GB | None | 1 | 25 Apr 2024 | caroline.reyes@ |
| Projects/Projects archive.zip | 4.9 GB | None | 1 | 25 Apr 2024 | caroline.reyes@ |
| CBCT scans/Photos 2022-10.zip | 4.8 GB | 347.2 MB | 6 | 20 Apr 2025 | caroline.reyes@ |
| Consent forms/Scans 2019-01.zip | 4.7 GB | 336.8 MB | 2 | 23 Jan 2025 | caroline.reyes@ |
| CBCT scans/Scans 2021-09.zip | 4.6 GB | 327.0 MB | 5 | 3 Apr 2026 | caroline.reyes@ |
| Correspondence/Scans 2023-05.zip | 4.1 GB | 291.1 MB | 6 | 31 Mar 2026 | caroline.reyes@ |
| Intraoral photos/Export 2024-12.zip | 3.9 GB | 281.6 MB | 3 | 16 Mar 2024 | caroline.reyes@ |
| Referral images/Photos 2022-10.zip | 3.9 GB | 278.1 MB | 6 | 29 Mar 2023 | caroline.reyes@ |
| Treatment plans/Photos 2020-02.zip | 3.8 GB | 274.5 MB | 3 | 5 Nov 2025 | caroline.reyes@ |
| Intraoral photos/Photos 2022-10.zip | 3.5 GB | 252.4 MB | 6 | 15 Aug 2025 | caroline.reyes@ |
Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.
Candidates to archive or delete. Check with the site owner first.
Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.
| Library | Size | Current files | Older versions | Files | Highest version | Last change |
|---|---|---|---|---|---|---|
| Imaging Archive / Documents | 437.2 GB | 403.9 GB | 33.3 GB | 70 | 640 | 10 Oct 2026 |
| Patient Records / Documents | 298.3 GB | 273.1 GB | 25.2 GB | 56 | 640 | 10 Oct 2026 |
| Practice Management / Documents | 176.8 GB | 155.7 GB | 21.1 GB | 58 | 1184 | 12 Oct 2026 |
| Finance / Documents | 100.4 GB | 92.8 GB | 7.6 GB | 70 | 640 | 10 Oct 2026 |
| Old Projects / Documents | 65.3 GB | 60.3 GB | 5.0 GB | 70 | 640 | 10 Oct 2026 |
| Marketing / Documents | 64.3 GB | 59.4 GB | 4.9 GB | 70 | 640 | 10 Oct 2026 |
| Staff Intranet / Documents | 39.2 GB | 36.2 GB | 3.0 GB | 70 | 640 | 10 Oct 2026 |
| Patient Records / Preservation Hold Library medium | 35.3 GB | 35.3 GB | 0 bytes | 2 | 1 | 7 Sep 2025 |
| Finance / Preservation Hold Library medium | 11.8 GB | 11.8 GB | 0 bytes | 2 | 1 | 7 Sep 2025 |
From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.
| Item | Site | Size | Deleted | Deleted from |
|---|---|---|---|---|
| Scanner exports 2022.zip | Imaging Archive | 25.3 GB | 30 Sep 2026 | sites/imaging/Shared Documents/Scans |
| Old camera images | Imaging Archive | 13.8 GB | 9 Sep 2026 | sites/imaging/Shared Documents/Images |
| Copy of Copy of Rota.xlsx | Imaging Archive | 6.9 GB | 8 Oct 2026 | sites/imaging/Shared Documents/Rotas |
| Scanner exports 2022.zip | Patient Records | 6.6 GB | 30 Sep 2026 | sites/patient-records/Shared Documents/Scans |
| Old camera images | Patient Records | 3.6 GB | 9 Sep 2026 | sites/patient-records/Shared Documents/Images |
| Scanner exports 2022.zip | Practice Management | 3.3 GB | 30 Sep 2026 | sites/practice/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Patient Records | 1.8 GB | 8 Oct 2026 | sites/patient-records/Shared Documents/Rotas |
| Old camera images | Practice Management | 1.8 GB | 9 Sep 2026 | sites/practice/Shared Documents/Images |
| Scanner exports 2022.zip | Finance | 1.6 GB | 30 Sep 2026 | sites/finance/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Practice Management | 921.6 MB | 8 Oct 2026 | sites/practice/Shared Documents/Rotas |
| Old camera images | Finance | 921.6 MB | 9 Sep 2026 | sites/finance/Shared Documents/Images |
| Scanner exports 2022.zip | Marketing | 563.2 MB | 30 Sep 2026 | sites/marketing/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Finance | 460.8 MB | 8 Oct 2026 | sites/finance/Shared Documents/Rotas |
| Old camera images | Marketing | 307.2 MB | 9 Sep 2026 | sites/marketing/Shared Documents/Images |
| Copy of Copy of Rota.xlsx | Marketing | 153.6 MB | 8 Oct 2026 | sites/marketing/Shared Documents/Rotas |
OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.
| Person | Used | Quota | Share used | Recycle bin | Older versions |
|---|---|---|---|---|---|
| anna.kowalski@ | 950.0 GB | 1.00 TB | 93% | 10.0 GB | 10.0 GB |
What the owner can move or delete to free their OneDrive.
| File | Person | Size | Older versions | Last change |
|---|---|---|---|---|
| Videos/raw.mp4 | anna.kowalski@ | 50.0 GB | 10.0 GB | 2 Oct 2026 |
Read 468 files in 9 libraries on 7 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.
Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().