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Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
88%
1.28 TB of 1.45 TB (estimated)
Free space
178.1 GB
Full in about 3 months at 50.9 GB a month
Older versions
100.0 GB
8% of storage
Recycle bins
68.0 GBSince 22 Jul 2026: from 69.5 GB to 68.0 GB
Freed when emptied
Untouched for 2 years
697.7 GBSince 22 Jul 2026: from 681.9 GB to 697.7 GB
239 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB20 Apr 202628 Jan 2027Storage limitForecast 2027-01-28: 1.45 TB2026-04-20: 0.99 TB2026-04-25: 0.99 TB2026-04-30: 1 TB2026-05-05: 1.01 TB2026-05-10: 1.02 TB2026-05-15: 1.03 TB2026-05-20: 1.04 TB2026-05-25: 1.04 TB2026-05-30: 1.05 TB2026-06-04: 1.06 TB2026-06-09: 1.07 TB2026-06-14: 1.08 TB2026-06-19: 1.08 TB2026-06-24: 1.09 TB2026-06-29: 1.1 TB2026-07-04: 1.11 TB2026-07-09: 1.12 TB2026-07-14: 1.13 TB2026-07-19: 1.13 TB2026-07-22: 1.13 TB2026-07-24: 1.14 TB2026-07-29: 1.15 TB2026-08-03: 1.16 TB2026-08-05: 1.18 TB2026-08-08: 1.17 TB2026-08-12: 1.14 TB2026-08-13: 1.18 TB2026-08-18: 1.18 TB2026-08-19: 1.16 TB2026-08-23: 1.19 TB2026-08-26: 1.24 TB2026-08-28: 1.2 TB2026-09-02: 1.21 TB2026-09-07: 1.22 TB2026-09-09: 1.21 TB2026-09-12: 1.23 TB2026-09-16: 1.27 TB2026-09-17: 1.23 TB2026-09-22: 1.24 TB2026-09-23: 1.22 TB2026-09-27: 1.25 TB2026-09-30: 1.28 TB2026-10-02: 1.26 TB2026-10-07: 1.27 TB2026-10-12: 1.28 TB2026-10-14: 1.28 TB1.28 TB
Where the space goes 5Sites by storage 7Largest folders 1Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 9Largest items in recycle bins 15OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.45 TB (1 TB + 10 GB × 46 licences).

By part
  1. Current files1.06 TB
  2. Older versions of files100.0 GB
  3. Recycle bins68.0 GB
  4. Preservation Hold libraries47.0 GB
  5. Lists, pages and other9.4 GB
PartSizeShare of storageHow to free it
Current files1.06 TB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files100.0 GB8%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Recycle bins68.0 GB5%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Preservation Hold libraries47.0 GB4%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other9.4 GBUnder 1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 7

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Imaging Archive483.2 GB
  2. Patient Records352.6 GB
  3. Practice Management182.8 GB
  4. Finance117.5 GB
  5. Marketing65.3 GB
  6. Old Projects65.3 GB
  7. Staff Intranet39.2 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Imaging Archive483.2 GB403.9 GB33.3 GB46.0 GB271.8 GBTenant storage12 Oct 2026
Patient Records352.6 GB273.1 GB25.2 GB12.0 GB167.2 GBTenant storage12 Oct 2026
Practice Management182.8 GB155.7 GB21.1 GB6.0 GB106.0 GBTenant storage14 Oct 2026
Finance117.5 GB92.8 GB7.6 GB3.0 GB53.4 GBTenant storage12 Oct 2026
Marketing65.3 GB59.4 GB4.9 GB1.0 GB42.0 GBTenant storage12 Oct 2026
Old Projects65.3 GB60.3 GB5.0 GB0 bytes35.5 GBTenant storage12 Oct 2026
Staff Intranet39.2 GB36.2 GB3.0 GB0 bytes21.7 GBTenant storage12 Oct 2026

Largest folders 1 of 33

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

Folder: Intraoral photosRemove Clear filters
FolderLocationSizeFilesShare of library
Intraoral photosImaging Archive / Documents35.8 GB4378%

Largest files 100

CSV

Size includes older versions.

FileLocationSizeOlder versionsVersionLast changeChanged by
X-rays 2019/X-rays 2019 archive.zipImaging Archive / Documents33.1 GBNone127 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bakPractice Management / Documents31.0 GBNone116 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zipPatient Records / Documents22.6 GBNone127 Apr 2024evelyn.shaw@fabrikam.example
Contracts archive_v12.zipPatient Records / Preservation Hold Library21.2 GBNone19 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Export 2019-12.zipImaging Archive / Documents16.1 GB1.1 GB38 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents15.2 GB1.1 GB223 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents14.4 GB1.0 GB627 Sep 2022anna.kowalski@fabrikam.example
Board pack 2023_v8.pdfPatient Records / Preservation Hold Library14.1 GBNone19 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents13.6 GB972.2 MB528 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pstImaging Archive / Documents12.9 GBNone110 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Export 2019-08.zipImaging Archive / Documents12.7 GB912.4 MB419 Apr 2025caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents11.9 GB852.5 MB38 Jun 2023anna.kowalski@fabrikam.example
X-rays 2020/Export 2020-12.zipImaging Archive / Documents11.7 GB837.2 MB34 Nov 2024evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans archive.zipImaging Archive / Documents11.1 GBNone127 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-11.mp4Imaging Archive / Documents11.1 GB793.7 MB210 Nov 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents11.1 GB792.7 MB27 Nov 2023anna.kowalski@fabrikam.example
Consent forms/Export 2024-12.zipPatient Records / Documents11.0 GB785.8 MB39 Jun 2026caroline.reyes@fabrikam.example
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents10.5 GB750.2 MB61 May 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp4Patient Records / Documents10.4 GB744.9 MB229 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zipPractice Management / Documents10.3 GBNone127 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Scans 2019-05.zipImaging Archive / Documents10.2 GB732.9 MB627 Jun 2026evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents9.9 GB706.7 MB53 Mar 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zipPatient Records / Documents9.8 GB704.1 MB616 Dec 2022caroline.reyes@fabrikam.example
Appointment book.xlsxPractice Management / Documents9.6 GB9.6 GB118414 Oct 2026carl.svensson@fabrikam.example
X-rays 2019/Export 2019-04.zipImaging Archive / Documents9.4 GB673.1 MB512 Sep 2026caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zipPatient Records / Documents9.3 GB663.3 MB55 Sep 2024evelyn.shaw@fabrikam.example
X-rays 2020/Export 2020-08.zipImaging Archive / Documents9.3 GB663.2 MB424 Nov 2024carl.svensson@fabrikam.example
Referral images/Referral images archive.zipImaging Archive / Documents8.9 GBNone127 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pstPatient Records / Documents8.8 GBNone110 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zipPatient Records / Documents8.7 GB622.5 MB419 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents8.6 GB619.7 MB313 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents8.6 GB613.2 MB44 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp4Patient Records / Documents8.1 GB581.7 MB327 Mar 2024evelyn.shaw@fabrikam.example
X-rays 2020/Photos 2020-06.zipImaging Archive / Documents8.0 GB576.2 MB214 Dec 2024caroline.reyes@fabrikam.example
Treatment plans/Export 2024-12.zipPatient Records / Documents8.0 GB571.2 MB323 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents7.7 GB553.4 MB314 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipFinance / Documents7.6 GBNone127 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zipPatient Records / Documents7.6 GBNone127 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp4Patient Records / Documents7.6 GB541.5 MB231 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zipPatient Records / Documents7.5 GB540.8 MB213 Mar 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-05.zipImaging Archive / Documents7.4 GB532.8 MB611 Jan 2025evelyn.shaw@fabrikam.example
Treatment plans/Photos 2022-10.zipPatient Records / Documents7.1 GB511.8 MB62 Mar 2025caroline.reyes@fabrikam.example
Contracts archive_v12.zipFinance / Preservation Hold Library7.1 GBNone19 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2023-05.zipPatient Records / Documents7.0 GB500.0 MB619 Aug 2025carl.svensson@fabrikam.example
X-rays 2019/Scans 2019-01.zipImaging Archive / Documents6.9 GB493.6 MB23 Jan 2025carl.svensson@fabrikam.example
X-rays 2020/Export 2020-04.zipImaging Archive / Documents6.8 GB489.3 MB513 Sep 2026caroline.reyes@fabrikam.example
Treatment plans/Scans 2021-09.zipPatient Records / Documents6.7 GB482.2 MB531 May 2023carl.svensson@fabrikam.example
Consent forms/Export 2022-04.zipPatient Records / Documents6.4 GB459.2 MB511 May 2026carl.svensson@fabrikam.example
Correspondence/Export 2024-12.zipPatient Records / Documents6.4 GB457.5 MB322 Mar 2025carl.svensson@fabrikam.example
Treatment plans/Export 2020-08.zipPatient Records / Documents6.3 GB452.5 MB48 May 2025evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents6.2 GB445.8 MB428 Jul 2024carl.svensson@fabrikam.example
Correspondence/Recording 2023-11.mp4Patient Records / Documents6.1 GB433.7 MB21 Sep 2026caroline.reyes@fabrikam.example
Treatment plans/Recording 2019-07.mp4Patient Records / Documents5.9 GB422.8 MB324 Aug 2025evelyn.shaw@fabrikam.example
Consent forms/Recording 2021-03.mp4Patient Records / Documents5.8 GB418.4 MB411 May 2026carl.svensson@fabrikam.example
Correspondence/Photos 2022-10.zipPatient Records / Documents5.7 GB410.0 MB621 Oct 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents5.6 GB402.3 MB311 Jan 2024evelyn.shaw@fabrikam.example
Treatment plans/Photos 2024-06.zipPatient Records / Documents5.5 GB393.2 MB212 Jun 2025caroline.reyes@fabrikam.example
CBCT scans/Export 2024-12.zipImaging Archive / Documents5.4 GB387.4 MB323 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zipPatient Records / Documents5.4 GB386.2 MB515 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zipPatient Records / Documents5.3 GB377.6 MB319 Sep 2024caroline.reyes@fabrikam.example
CBCT scans/Recording 2023-11.mp4Imaging Archive / Documents5.1 GB367.3 MB21 Jun 2025evelyn.shaw@fabrikam.example
Treatment plans/Scans 2023-05.zipPatient Records / Documents5.1 GB363.5 MB625 Mar 2026carl.svensson@fabrikam.example
Correspondence/Export 2020-08.zipPatient Records / Documents5.1 GB362.4 MB411 Oct 2023evelyn.shaw@fabrikam.example
Rotas/Export 2024-12.zipPractice Management / Documents5.0 GB358.9 MB311 Oct 2026carl.svensson@fabrikam.example
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents5.0 GB358.8 MB220 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zipOld Projects / Documents4.9 GBNone127 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipMarketing / Documents4.9 GBNone127 Apr 2024caroline.reyes@fabrikam.example
CBCT scans/Photos 2022-10.zipImaging Archive / Documents4.8 GB347.2 MB622 Apr 2025caroline.reyes@fabrikam.example
Rotas/Recording 2023-11.mp4Practice Management / Documents4.7 GB340.2 MB213 Sep 2025evelyn.shaw@fabrikam.example
Correspondence/Recording 2019-07.mp4Patient Records / Documents4.7 GB338.7 MB314 Aug 2026evelyn.shaw@fabrikam.example
Board pack 2023_v8.pdfFinance / Preservation Hold Library4.7 GBNone19 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2019-01.zipPatient Records / Documents4.7 GB336.8 MB225 Jan 2025caroline.reyes@fabrikam.example
Treatment plans/Export 2022-04.zipPatient Records / Documents4.7 GB333.8 MB519 Nov 2025carl.svensson@fabrikam.example
CBCT scans/Scans 2021-09.zipImaging Archive / Documents4.6 GB327.0 MB55 Apr 2026caroline.reyes@fabrikam.example
Rotas/Photos 2022-10.zipPractice Management / Documents4.5 GB321.6 MB615 Jul 2025evelyn.shaw@fabrikam.example
Correspondence/Photos 2024-06.zipPatient Records / Documents4.4 GB314.9 MB226 Sep 2022evelyn.shaw@fabrikam.example
Referral images/Export 2024-12.zipImaging Archive / Documents4.3 GB310.3 MB318 Mar 2025carl.svensson@fabrikam.example
CBCT scans/CBCT scans export.pstImaging Archive / Documents4.3 GBNone110 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zipImaging Archive / Documents4.3 GB306.9 MB429 Feb 2024carl.svensson@fabrikam.example
X-rays 2020/X-rays 2020 tracker.xlsxImaging Archive / Documents4.3 GB4.2 GB64012 Oct 2026carl.svensson@fabrikam.example
Treatment plans/Recording 2021-03.mp4Patient Records / Documents4.2 GB304.1 MB411 Nov 2024anna.kowalski@fabrikam.example
Rotas/Scans 2021-09.zipPractice Management / Documents4.2 GB302.9 MB57 Oct 2025carl.svensson@fabrikam.example
Referral images/Recording 2023-11.mp4Imaging Archive / Documents4.1 GB294.2 MB25 Mar 2026carl.svensson@fabrikam.example
Correspondence/Scans 2023-05.zipPatient Records / Documents4.1 GB291.1 MB62 Apr 2026caroline.reyes@fabrikam.example
Rotas/Rotas export.pstPractice Management / Documents4.0 GBNone110 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Recording 2019-07.mp4Imaging Archive / Documents4.0 GB286.8 MB315 Jun 2025evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zipPractice Management / Documents4.0 GB284.3 MB415 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zipImaging Archive / Documents3.9 GB281.6 MB318 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zipImaging Archive / Documents3.9 GB278.1 MB631 Mar 2023caroline.reyes@fabrikam.example
Treatment plans/Photos 2020-02.zipPatient Records / Documents3.8 GB274.5 MB37 Nov 2025caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zipPatient Records / Documents3.7 GB267.4 MB513 Feb 2024evelyn.shaw@fabrikam.example
Intraoral photos/Recording 2023-11.mp4Imaging Archive / Documents3.7 GB267.0 MB23 Nov 2024carl.svensson@fabrikam.example
CBCT scans/Photos 2024-06.zipImaging Archive / Documents3.7 GB266.7 MB223 Sep 2026anna.kowalski@fabrikam.example
Rotas/Recording 2019-07.mp4Practice Management / Documents3.7 GB265.6 MB326 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipFinance / Documents3.7 GB264.6 MB327 Nov 2023evelyn.shaw@fabrikam.example
Lab dockets/Export 2024-12.zipPatient Records / Documents3.7 GB264.3 MB33 Mar 2025carl.svensson@fabrikam.example
Referral images/Scans 2021-09.zipImaging Archive / Documents3.7 GB261.9 MB57 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zipPractice Management / Documents3.6 GB260.9 MB325 Dec 2023evelyn.shaw@fabrikam.example
Intraoral photos/Photos 2022-10.zipImaging Archive / Documents3.5 GB252.4 MB617 Aug 2025caroline.reyes@fabrikam.example
Projects/Recording 2023-11.mp4Finance / Documents3.5 GB250.8 MB224 Jun 2026carl.svensson@fabrikam.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Appointment book.xlsxPractice Management / Documents9.6 GB14.0 MB118414 Oct 2026
X-rays 2020/X-rays 2020 tracker.xlsxImaging Archive / Documents4.2 GB20.4 MB64012 Oct 2026
Treatment plans/Treatment plans tracker.xlsxPatient Records / Documents2.9 GB14.0 MB64012 Oct 2026
Correspondence/Correspondence tracker.xlsxPatient Records / Documents2.3 GB11.2 MB64012 Oct 2026
X-rays 2020/X-rays 2020 planner.docxImaging Archive / Documents2.1 GB30.9 MB2129 Oct 2026
Treatment plans/Treatment plans planner.docxPatient Records / Documents1.4 GB21.1 MB2129 Oct 2026
Intraoral photos/Intraoral photos tracker.xlsxImaging Archive / Documents1.4 GB8.0 MB64012 Oct 2026
Policies/Policies tracker.xlsxPractice Management / Documents1.3 GB8.0 MB64012 Oct 2026
Correspondence/Correspondence planner.docxPatient Records / Documents1.1 GB16.9 MB2129 Oct 2026
X-rays 2019/Export 2019-12.zipImaging Archive / Documents1.1 GB14.9 GB38 May 2024
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents1.1 GB14.2 GB223 Sep 2023
Equipment manuals/Equipment manuals tracker.xlsxPractice Management / Documents1.1 GB8.0 MB64012 Oct 2026
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents1.0 GB13.4 GB627 Sep 2022
Archive/Archive tracker.xlsxFinance / Documents994.1 MB8.0 MB64012 Oct 2026
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents972.2 MB12.6 GB528 Oct 2023
X-rays 2019/Export 2019-08.zipImaging Archive / Documents912.4 MB11.8 GB419 Apr 2025
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents852.5 MB11.1 GB38 Jun 2023
X-rays 2020/Export 2020-12.zipImaging Archive / Documents837.2 MB10.9 GB34 Nov 2024
X-rays 2020/Recording 2020-11.mp4Imaging Archive / Documents793.7 MB10.3 GB210 Nov 2024
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents792.7 MB10.3 GB27 Nov 2023
Consent forms/Export 2024-12.zipPatient Records / Documents785.8 MB10.2 GB39 Jun 2026
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents750.2 MB9.7 GB61 May 2023
Consent forms/Recording 2023-11.mp4Patient Records / Documents744.9 MB9.7 GB229 Mar 2024
X-rays 2019/Scans 2019-05.zipImaging Archive / Documents732.9 MB9.5 GB627 Jun 2026
Intraoral photos/Intraoral photos planner.docxImaging Archive / Documents723.3 MB10.4 MB2129 Oct 2026
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents706.7 MB9.2 GB53 Mar 2024
Consent forms/Photos 2022-10.zipPatient Records / Documents704.1 MB9.1 GB616 Dec 2022
X-rays 2019/Export 2019-04.zipImaging Archive / Documents673.1 MB8.7 GB512 Sep 2026
Policies/Policies planner.docxPractice Management / Documents670.0 MB9.6 MB2129 Oct 2026
Consent forms/Scans 2021-09.zipPatient Records / Documents663.3 MB8.6 GB55 Sep 2024
X-rays 2020/Export 2020-08.zipImaging Archive / Documents663.2 MB8.6 GB424 Nov 2024
Archive/Archive tracker.xlsxOld Projects / Documents643.5 MB8.0 MB64012 Oct 2026
Archive/Archive tracker.xlsxMarketing / Documents633.5 MB8.0 MB64012 Oct 2026
Consent forms/Export 2020-08.zipPatient Records / Documents622.5 MB8.1 GB419 Oct 2023
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents619.7 MB8.0 GB313 Jan 2024
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents613.2 MB8.0 GB44 Jun 2024
Consent forms/Recording 2019-07.mp4Patient Records / Documents581.7 MB7.5 GB327 Mar 2024
X-rays 2020/Photos 2020-06.zipImaging Archive / Documents576.2 MB7.5 GB214 Dec 2024
Treatment plans/Export 2024-12.zipPatient Records / Documents571.2 MB7.4 GB323 Apr 2024
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents553.4 MB7.2 GB314 Jul 2024
Treatment plans/Recording 2023-11.mp4Patient Records / Documents541.5 MB7.0 GB231 Oct 2023
Consent forms/Photos 2024-06.zipPatient Records / Documents540.8 MB7.0 GB213 Mar 2023
Equipment manuals/Equipment manuals planner.docxPractice Management / Documents536.4 MB8.0 MB2129 Oct 2026
X-rays 2020/Scans 2020-05.zipImaging Archive / Documents532.8 MB6.9 GB611 Jan 2025
Treatment plans/Photos 2022-10.zipPatient Records / Documents511.8 MB6.6 GB62 Mar 2025
Consent forms/Scans 2023-05.zipPatient Records / Documents500.0 MB6.5 GB619 Aug 2025
X-rays 2019/Scans 2019-01.zipImaging Archive / Documents493.6 MB6.4 GB23 Jan 2025
Archive/Archive planner.docxFinance / Documents493.0 MB8.0 MB2129 Oct 2026
X-rays 2020/Export 2020-04.zipImaging Archive / Documents489.3 MB6.3 GB513 Sep 2026
Treatment plans/Scans 2021-09.zipPatient Records / Documents482.2 MB6.3 GB531 May 2023
Consent forms/Export 2022-04.zipPatient Records / Documents459.2 MB6.0 GB511 May 2026
Correspondence/Export 2024-12.zipPatient Records / Documents457.5 MB5.9 GB322 Mar 2025
Treatment plans/Export 2020-08.zipPatient Records / Documents452.5 MB5.9 GB48 May 2025
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents445.8 MB5.8 GB428 Jul 2024
Correspondence/Recording 2023-11.mp4Patient Records / Documents433.7 MB5.6 GB21 Sep 2026
Treatment plans/Recording 2019-07.mp4Patient Records / Documents422.8 MB5.5 GB324 Aug 2025
Consent forms/Recording 2021-03.mp4Patient Records / Documents418.4 MB5.4 GB411 May 2026
Correspondence/Photos 2022-10.zipPatient Records / Documents410.0 MB5.3 GB621 Oct 2024
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents402.3 MB5.2 GB311 Jan 2024
Treatment plans/Photos 2024-06.zipPatient Records / Documents393.2 MB5.1 GB212 Jun 2025
CBCT scans/Export 2024-12.zipImaging Archive / Documents387.4 MB5.0 GB323 Jan 2023
Correspondence/Scans 2021-09.zipPatient Records / Documents386.2 MB5.0 GB515 May 2024
Archive/Archive tracker.xlsxStaff Intranet / Documents382.9 MB8.0 MB64012 Oct 2026
Consent forms/Photos 2020-02.zipPatient Records / Documents377.6 MB4.9 GB319 Sep 2024
CBCT scans/Recording 2023-11.mp4Imaging Archive / Documents367.3 MB4.8 GB21 Jun 2025
Treatment plans/Scans 2023-05.zipPatient Records / Documents363.5 MB4.7 GB625 Mar 2026
Correspondence/Export 2020-08.zipPatient Records / Documents362.4 MB4.7 GB411 Oct 2023
Rotas/Export 2024-12.zipPractice Management / Documents358.9 MB4.7 GB311 Oct 2026
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents358.8 MB4.7 GB220 Jul 2024
CBCT scans/Photos 2022-10.zipImaging Archive / Documents347.2 MB4.5 GB622 Apr 2025
Rotas/Recording 2023-11.mp4Practice Management / Documents340.2 MB4.4 GB213 Sep 2025
Correspondence/Recording 2019-07.mp4Patient Records / Documents338.7 MB4.4 GB314 Aug 2026
Consent forms/Scans 2019-01.zipPatient Records / Documents336.8 MB4.4 GB225 Jan 2025
Treatment plans/Export 2022-04.zipPatient Records / Documents333.8 MB4.3 GB519 Nov 2025
Shared/Shared tracker.xlsxFinance / Documents329.1 MB8.0 MB64012 Oct 2026
CBCT scans/Scans 2021-09.zipImaging Archive / Documents327.0 MB4.2 GB55 Apr 2026
Rotas/Photos 2022-10.zipPractice Management / Documents321.6 MB4.2 GB615 Jul 2025
Archive/Archive planner.docxOld Projects / Documents317.8 MB8.0 MB2129 Oct 2026
Correspondence/Photos 2024-06.zipPatient Records / Documents314.9 MB4.1 GB226 Sep 2022
Archive/Archive planner.docxMarketing / Documents312.8 MB8.0 MB2129 Oct 2026
Referral images/Export 2024-12.zipImaging Archive / Documents310.3 MB4.0 GB318 Mar 2025
CBCT scans/Export 2020-08.zipImaging Archive / Documents306.9 MB4.0 GB429 Feb 2024
Treatment plans/Recording 2021-03.mp4Patient Records / Documents304.1 MB3.9 GB411 Nov 2024
Rotas/Scans 2021-09.zipPractice Management / Documents302.9 MB3.9 GB57 Oct 2025
Referral images/Recording 2023-11.mp4Imaging Archive / Documents294.2 MB3.8 GB25 Mar 2026
Correspondence/Scans 2023-05.zipPatient Records / Documents291.1 MB3.8 GB62 Apr 2026
CBCT scans/Recording 2019-07.mp4Imaging Archive / Documents286.8 MB3.7 GB315 Jun 2025
Rotas/Export 2020-08.zipPractice Management / Documents284.3 MB3.7 GB415 Nov 2023
Intraoral photos/Export 2024-12.zipImaging Archive / Documents281.6 MB3.7 GB318 Mar 2024
Referral images/Photos 2022-10.zipImaging Archive / Documents278.1 MB3.6 GB631 Mar 2023
Treatment plans/Photos 2020-02.zipPatient Records / Documents274.5 MB3.6 GB37 Nov 2025
Correspondence/Export 2022-04.zipPatient Records / Documents267.4 MB3.5 GB513 Feb 2024
Intraoral photos/Recording 2023-11.mp4Imaging Archive / Documents267.0 MB3.5 GB23 Nov 2024
CBCT scans/Photos 2024-06.zipImaging Archive / Documents266.7 MB3.5 GB223 Sep 2026
Rotas/Recording 2019-07.mp4Practice Management / Documents265.6 MB3.4 GB326 Jan 2023
Projects/Export 2024-12.zipFinance / Documents264.6 MB3.4 GB327 Nov 2023
Lab dockets/Export 2024-12.zipPatient Records / Documents264.3 MB3.4 GB33 Mar 2025
Referral images/Scans 2021-09.zipImaging Archive / Documents261.9 MB3.4 GB57 Sep 2022
Policies/Export 2024-12.zipPractice Management / Documents260.9 MB3.4 GB325 Dec 2023
Intraoral photos/Photos 2022-10.zipImaging Archive / Documents252.4 MB3.3 GB617 Aug 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
X-rays 2019/X-rays 2019 archive.zipImaging Archive / Documents33.1 GB27 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bakPractice Management / Documents31.0 GB16 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zipPatient Records / Documents22.6 GB27 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Export 2019-12.zipImaging Archive / Documents16.1 GB8 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents15.2 GB23 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents14.4 GB27 Sep 2022anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents13.6 GB28 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pstImaging Archive / Documents12.9 GB10 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents11.9 GB8 Jun 2023anna.kowalski@fabrikam.example
CBCT scans/CBCT scans archive.zipImaging Archive / Documents11.1 GB27 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents11.1 GB7 Nov 2023anna.kowalski@fabrikam.example
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents10.5 GB1 May 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp4Patient Records / Documents10.4 GB29 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zipPractice Management / Documents10.3 GB27 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents9.9 GB3 Mar 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zipPatient Records / Documents9.8 GB16 Dec 2022caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zipPatient Records / Documents9.3 GB5 Sep 2024evelyn.shaw@fabrikam.example
Referral images/Referral images archive.zipImaging Archive / Documents8.9 GB27 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pstPatient Records / Documents8.8 GB10 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zipPatient Records / Documents8.7 GB19 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents8.6 GB13 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents8.6 GB4 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp4Patient Records / Documents8.1 GB27 Mar 2024evelyn.shaw@fabrikam.example
Treatment plans/Export 2024-12.zipPatient Records / Documents8.0 GB23 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents7.7 GB14 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipFinance / Documents7.6 GB27 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zipPatient Records / Documents7.6 GB27 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp4Patient Records / Documents7.6 GB31 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zipPatient Records / Documents7.5 GB13 Mar 2023evelyn.shaw@fabrikam.example
Treatment plans/Scans 2021-09.zipPatient Records / Documents6.7 GB31 May 2023carl.svensson@fabrikam.example
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents6.2 GB28 Jul 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents5.6 GB11 Jan 2024evelyn.shaw@fabrikam.example
CBCT scans/Export 2024-12.zipImaging Archive / Documents5.4 GB23 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zipPatient Records / Documents5.4 GB15 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zipPatient Records / Documents5.3 GB19 Sep 2024caroline.reyes@fabrikam.example
Correspondence/Export 2020-08.zipPatient Records / Documents5.1 GB11 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents5.0 GB20 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zipOld Projects / Documents4.9 GB27 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipMarketing / Documents4.9 GB27 Apr 2024caroline.reyes@fabrikam.example
Correspondence/Photos 2024-06.zipPatient Records / Documents4.4 GB26 Sep 2022evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans export.pstImaging Archive / Documents4.3 GB10 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zipImaging Archive / Documents4.3 GB29 Feb 2024carl.svensson@fabrikam.example
Rotas/Rotas export.pstPractice Management / Documents4.0 GB10 Oct 2023evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zipPractice Management / Documents4.0 GB15 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zipImaging Archive / Documents3.9 GB18 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zipImaging Archive / Documents3.9 GB31 Mar 2023caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zipPatient Records / Documents3.7 GB13 Feb 2024evelyn.shaw@fabrikam.example
Rotas/Recording 2019-07.mp4Practice Management / Documents3.7 GB26 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipFinance / Documents3.7 GB27 Nov 2023evelyn.shaw@fabrikam.example
Referral images/Scans 2021-09.zipImaging Archive / Documents3.7 GB7 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zipPractice Management / Documents3.6 GB25 Dec 2023evelyn.shaw@fabrikam.example
Lab dockets/Recording 2023-11.mp4Patient Records / Documents3.5 GB15 Nov 2022caroline.reyes@fabrikam.example
Compliance/Compliance archive.zipPractice Management / Documents3.5 GB27 Apr 2024evelyn.shaw@fabrikam.example
Referral images/Referral images export.pstImaging Archive / Documents3.5 GB10 Oct 2023anna.kowalski@fabrikam.example
Treatment plans/Scans 2019-01.zipPatient Records / Documents3.4 GB16 May 2024anna.kowalski@fabrikam.example
Intraoral photos/Scans 2021-09.zipImaging Archive / Documents3.3 GB15 Sep 2022carl.svensson@fabrikam.example
Lab dockets/Photos 2022-10.zipPatient Records / Documents3.3 GB14 Jun 2024evelyn.shaw@fabrikam.example
Rotas/Scans 2023-05.zipPractice Management / Documents3.2 GB1 Jun 2023anna.kowalski@fabrikam.example
Lab dockets/Scans 2021-09.zipPatient Records / Documents3.1 GB21 Oct 2022caroline.reyes@fabrikam.example
Policies/Scans 2021-09.zipPractice Management / Documents3.1 GB31 Mar 2023carl.svensson@fabrikam.example
Correspondence/Photos 2020-02.zipPatient Records / Documents3.1 GB23 Jan 2024evelyn.shaw@fabrikam.example
Referral images/Photos 2024-06.zipImaging Archive / Documents3.0 GB13 Mar 2024anna.kowalski@fabrikam.example
Projects/Projects archive.zipStaff Intranet / Documents3.0 GB27 Apr 2024evelyn.shaw@fabrikam.example
Projects/Projects export.pstFinance / Documents3.0 GB10 Oct 2023evelyn.shaw@fabrikam.example
Lab dockets/Lab dockets export.pstPatient Records / Documents3.0 GB10 Oct 2023caroline.reyes@fabrikam.example
Projects/Export 2020-08.zipFinance / Documents2.9 GB15 Feb 2023caroline.reyes@fabrikam.example
Lab dockets/Export 2020-08.zipPatient Records / Documents2.9 GB11 Nov 2023carl.svensson@fabrikam.example
Intraoral photos/Recording 2019-07.mp4Imaging Archive / Documents2.9 GB14 Apr 2023carl.svensson@fabrikam.example
CBCT scans/Recording 2021-03.mp4Imaging Archive / Documents2.9 GB27 Mar 2023caroline.reyes@fabrikam.example
Referral images/Scans 2023-05.zipImaging Archive / Documents2.8 GB3 Oct 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2019-01.zipPatient Records / Documents2.7 GB11 Jan 2023anna.kowalski@fabrikam.example
Intraoral photos/Photos 2024-06.zipImaging Archive / Documents2.7 GB9 Aug 2024evelyn.shaw@fabrikam.example
Policies/Recording 2019-07.mp4Practice Management / Documents2.7 GB4 Nov 2022caroline.reyes@fabrikam.example
Archive/Export 2024-12.zipFinance / Documents2.7 GB16 Feb 2023anna.kowalski@fabrikam.example
Rotas/Recording 2021-03.mp4Practice Management / Documents2.7 GB29 Jul 2023anna.kowalski@fabrikam.example
Equipment manuals/Photos 2022-10.zipPractice Management / Documents2.6 GB26 Mar 2024evelyn.shaw@fabrikam.example
CBCT scans/Photos 2020-02.zipImaging Archive / Documents2.6 GB22 Apr 2024anna.kowalski@fabrikam.example
Templates/Templates archive.zipFinance / Documents2.6 GB27 Apr 2024evelyn.shaw@fabrikam.example
Archive/Recording 2023-11.mp4Finance / Documents2.5 GB19 May 2023carl.svensson@fabrikam.example
Policies/Photos 2024-06.zipPractice Management / Documents2.5 GB13 Jul 2023caroline.reyes@fabrikam.example
Archive/Photos 2022-10.zipFinance / Documents2.4 GB18 May 2024anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipMarketing / Documents2.4 GB31 Dec 2023evelyn.shaw@fabrikam.example
CBCT scans/Scans 2019-01.zipImaging Archive / Documents2.3 GB23 Jun 2024anna.kowalski@fabrikam.example
Policies/Scans 2023-05.zipPractice Management / Documents2.3 GB30 Jun 2024carl.svensson@fabrikam.example
Equipment manuals/Export 2020-08.zipPractice Management / Documents2.3 GB6 Jul 2023evelyn.shaw@fabrikam.example
Referral images/Recording 2021-03.mp4Imaging Archive / Documents2.3 GB4 Jan 2023evelyn.shaw@fabrikam.example
Intraoral photos/Export 2022-04.zipImaging Archive / Documents2.3 GB3 Feb 2023carl.svensson@fabrikam.example
Archive/Scans 2021-09.zipFinance / Documents2.3 GB18 Apr 2023anna.kowalski@fabrikam.example
Projects/Photos 2022-10.zipOld Projects / Documents2.2 GB21 Dec 2022carl.svensson@fabrikam.example
Rotas/Scans 2019-01.zipPractice Management / Documents2.1 GB28 May 2024carl.svensson@fabrikam.example
Policies/Export 2022-04.zipPractice Management / Documents2.1 GB17 Jan 2024evelyn.shaw@fabrikam.example
Projects/Photos 2022-10.zipMarketing / Documents2.1 GB18 Jun 2024anna.kowalski@fabrikam.example
Intraoral photos/Recording 2021-03.mp4Imaging Archive / Documents2.1 GB20 Mar 2024evelyn.shaw@fabrikam.example
Scans/Scans archive.zipFinance / Documents2.0 GB27 Apr 2024anna.kowalski@fabrikam.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB13 Oct 2023evelyn.shaw@fabrikam.example
Policies/Recording 2021-03.mp4Practice Management / Documents1.9 GB10 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstOld Projects / Documents1.9 GB10 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstMarketing / Documents1.9 GB10 Oct 2023evelyn.shaw@fabrikam.example
Projects/Export 2020-08.zipMarketing / Documents1.9 GB12 Dec 2023caroline.reyes@fabrikam.example
Referral images/Scans 2019-01.zipImaging Archive / Documents1.9 GB10 Apr 2024carl.svensson@fabrikam.example

Libraries 9

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

SizeCurrent filesOlder versionsFilesHighest versionLast change
437.2 GB403.9 GB33.3 GB7064012 Oct 2026
298.3 GB273.1 GB25.2 GB5664012 Oct 2026
176.8 GB155.7 GB21.1 GB58118414 Oct 2026
100.4 GB92.8 GB7.6 GB7064012 Oct 2026
65.3 GB60.3 GB5.0 GB7064012 Oct 2026
64.3 GB59.4 GB4.9 GB7064012 Oct 2026
39.2 GB36.2 GB3.0 GB7064012 Oct 2026
35.3 GB medium35.3 GB0 bytes219 Sep 2025
11.8 GB medium11.8 GB0 bytes219 Sep 2025

Largest items in recycle bins 15

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipImaging Archive25.3 GB2 Oct 2026sites/imaging/Shared Documents/Scans
Old camera imagesImaging Archive13.8 GB11 Sep 2026sites/imaging/Shared Documents/Images
Copy of Copy of Rota.xlsxImaging Archive6.9 GB10 Oct 2026sites/imaging/Shared Documents/Rotas
Scanner exports 2022.zipPatient Records6.6 GB2 Oct 2026sites/patient-records/Shared Documents/Scans
Old camera imagesPatient Records3.6 GB11 Sep 2026sites/patient-records/Shared Documents/Images
Scanner exports 2022.zipPractice Management3.3 GB2 Oct 2026sites/practice/Shared Documents/Scans
Copy of Copy of Rota.xlsxPatient Records1.8 GB10 Oct 2026sites/patient-records/Shared Documents/Rotas
Old camera imagesPractice Management1.8 GB11 Sep 2026sites/practice/Shared Documents/Images
Scanner exports 2022.zipFinance1.6 GB2 Oct 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxPractice Management921.6 MB10 Oct 2026sites/practice/Shared Documents/Rotas
Old camera imagesFinance921.6 MB11 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipMarketing563.2 MB2 Oct 2026sites/marketing/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance460.8 MB10 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesMarketing307.2 MB11 Sep 2026sites/marketing/Shared Documents/Images
Copy of Copy of Rota.xlsxMarketing153.6 MB10 Oct 2026sites/marketing/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
anna.kowalski@fabrikam.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4anna.kowalski@fabrikam.example50.0 GB10.0 GB4 Oct 2026

Read 468 files in 9 libraries on 7 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().