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Clients/Fabrikam Dental Group

Fabrikam Dental Group

fabrikam.onmicrosoft.com
Monthly review

SharePoint storage

What fills the tenant's SharePoint storage and what to clean up: sites, folders, large and old files, version history and recycle bins.

All clients
Download PDFXLSX
Storage used
88%
1.28 TB of 1.45 TB (estimated)
Free space
178.1 GB
Full in about 3 months at 50.9 GB a month
Older versions
100.0 GB
8% of storage
Recycle bins
68.0 GBSince 20 Jul 2026: from 69.5 GB to 68.0 GB
Freed when emptied
Untouched for 2 years
697.7 GBSince 20 Jul 2026: from 681.9 GB to 697.7 GB
239 files

Storage over time, and where it's heading at the last 30 days' rate

0 TB1 TB2 TB18 Apr 202626 Jan 2027Storage limitForecast 2027-01-26: 1.45 TB2026-04-18: 0.99 TB2026-04-23: 0.99 TB2026-04-28: 1 TB2026-05-03: 1.01 TB2026-05-08: 1.02 TB2026-05-13: 1.03 TB2026-05-18: 1.04 TB2026-05-23: 1.04 TB2026-05-28: 1.05 TB2026-06-02: 1.06 TB2026-06-07: 1.07 TB2026-06-12: 1.08 TB2026-06-17: 1.08 TB2026-06-22: 1.09 TB2026-06-27: 1.1 TB2026-07-02: 1.11 TB2026-07-07: 1.12 TB2026-07-12: 1.13 TB2026-07-17: 1.13 TB2026-07-20: 1.13 TB2026-07-22: 1.14 TB2026-07-27: 1.15 TB2026-08-01: 1.16 TB2026-08-03: 1.18 TB2026-08-06: 1.17 TB2026-08-10: 1.14 TB2026-08-11: 1.18 TB2026-08-16: 1.18 TB2026-08-17: 1.16 TB2026-08-21: 1.19 TB2026-08-24: 1.24 TB2026-08-26: 1.2 TB2026-08-31: 1.21 TB2026-09-05: 1.22 TB2026-09-07: 1.21 TB2026-09-10: 1.23 TB2026-09-14: 1.27 TB2026-09-15: 1.23 TB2026-09-20: 1.24 TB2026-09-21: 1.22 TB2026-09-25: 1.25 TB2026-09-28: 1.28 TB2026-09-30: 1.26 TB2026-10-05: 1.27 TB2026-10-10: 1.28 TB2026-10-12: 1.28 TB1.28 TB
Where the space goes 5Sites by storage 7Largest folders 4Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 9Largest items in recycle bins 15OneDrives nearly full 1Largest files in nearly full OneDrives 1

Where the space goes 5

CSV

Everything stored in SharePoint sites, by what it is. The tenant has about 1.45 TB (1 TB + 10 GB × 46 licences).

By part
  1. Current files1.06 TB
  2. Older versions of files100.0 GB
  3. Recycle bins68.0 GB
  4. Preservation Hold libraries47.0 GB
  5. Lists, pages and other9.4 GB
PartSizeShare of storageHow to free it
Current files1.06 TB83%Archive or delete files nobody needs. See Largest files and Largest files untouched.
Older versions of files100.0 GB8%Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions.
Recycle bins68.0 GB5%Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days.
Preservation Hold libraries47.0 GB4%Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites.
Lists, pages and other9.4 GBUnder 1%Lists, pages, site assets, and figures SharePoint hasn't updated yet.

Sites by storage 7

CSV

Largest first. Storage used includes versions, the recycle bin and everything else on the site.

Largest sitesCurrent filesOlder versionsRecycle binOther
  1. Imaging Archive483.2 GB
  2. Patient Records352.6 GB
  3. Practice Management182.8 GB
  4. Finance117.5 GB
  5. Marketing65.3 GB
  6. Old Projects65.3 GB
  7. Staff Intranet39.2 GB
SiteStorage usedCurrent filesOlder versionsRecycle binUntouched 2+ yearsSite limitLast change
Imaging Archive483.2 GB403.9 GB33.3 GB46.0 GB271.8 GBTenant storage10 Oct 2026
Patient Records352.6 GB273.1 GB25.2 GB12.0 GB167.2 GBTenant storage10 Oct 2026
Practice Management182.8 GB155.7 GB21.1 GB6.0 GB106.0 GBTenant storage12 Oct 2026
Finance117.5 GB92.8 GB7.6 GB3.0 GB53.4 GBTenant storage10 Oct 2026
Marketing65.3 GB59.4 GB4.9 GB1.0 GB42.0 GBTenant storage10 Oct 2026
Old Projects65.3 GB60.3 GB5.0 GB0 bytes35.5 GBTenant storage10 Oct 2026
Staff Intranet39.2 GB36.2 GB3.0 GB0 bytes21.7 GBTenant storage10 Oct 2026

Largest folders 4 of 33

CSV

Size includes every version of every file inside. Folders inside a listed folder can appear too.

Location: Practice Management / DocumentsRemove Clear filters
FolderLocationSizeFilesShare of library
RotasPractice Management / Documents57.2 GB5,83632%
PoliciesPractice Management / Documents33.2 GB8,66419%
Equipment manualsPractice Management / Documents26.6 GB8,64115%
CompliancePractice Management / Documents19.2 GB5,96511%

Largest files 100

CSV

Size includes older versions.

FileSizeOlder versionsVersionLast changeChanged by
X-rays 2019/X-rays 2019 archive.zip33.1 GBNone125 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bak31.0 GBNone114 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zip22.6 GBNone125 Apr 2024evelyn.shaw@fabrikam.example
Contracts archive_v12.zip21.2 GBNone17 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Export 2019-12.zip16.1 GB1.1 GB36 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp415.2 GB1.1 GB221 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zip14.4 GB1.0 GB625 Sep 2022anna.kowalski@fabrikam.example
Board pack 2023_v8.pdf14.1 GBNone17 Sep 2025anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zip13.6 GB972.2 MB526 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pst12.9 GBNone18 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Export 2019-08.zip12.7 GB912.4 MB417 Apr 2025caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-07.mp411.9 GB852.5 MB36 Jun 2023anna.kowalski@fabrikam.example
X-rays 2020/Export 2020-12.zip11.7 GB837.2 MB32 Nov 2024evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans archive.zip11.1 GBNone125 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-11.mp411.1 GB793.7 MB28 Nov 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-06.zip11.1 GB792.7 MB25 Nov 2023anna.kowalski@fabrikam.example
Consent forms/Export 2024-12.zip11.0 GB785.8 MB37 Jun 2026caroline.reyes@fabrikam.example
X-rays 2020/Photos 2020-10.zip10.5 GB750.2 MB629 Apr 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp410.4 GB744.9 MB227 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zip10.3 GBNone125 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Scans 2019-05.zip10.2 GB732.9 MB625 Jun 2026evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zip9.9 GB706.7 MB51 Mar 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zip9.8 GB704.1 MB614 Dec 2022caroline.reyes@fabrikam.example
Appointment book.xlsx9.6 GB9.6 GB118412 Oct 2026carl.svensson@fabrikam.example
X-rays 2019/Export 2019-04.zip9.4 GB673.1 MB510 Sep 2026caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zip9.3 GB663.3 MB53 Sep 2024evelyn.shaw@fabrikam.example
X-rays 2020/Export 2020-08.zip9.3 GB663.2 MB422 Nov 2024carl.svensson@fabrikam.example
Referral images/Referral images archive.zip8.9 GBNone125 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pst8.8 GBNone18 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zip8.7 GB622.5 MB417 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp48.6 GB619.7 MB311 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp48.6 GB613.2 MB42 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp48.1 GB581.7 MB325 Mar 2024evelyn.shaw@fabrikam.example
X-rays 2020/Photos 2020-06.zip8.0 GB576.2 MB212 Dec 2024caroline.reyes@fabrikam.example
Treatment plans/Export 2024-12.zip8.0 GB571.2 MB321 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zip7.7 GB553.4 MB312 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zip7.6 GBNone125 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zip7.6 GBNone125 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp47.6 GB541.5 MB229 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zip7.5 GB540.8 MB211 Mar 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-05.zip7.4 GB532.8 MB69 Jan 2025evelyn.shaw@fabrikam.example
Treatment plans/Photos 2022-10.zip7.1 GB511.8 MB628 Feb 2025caroline.reyes@fabrikam.example
Contracts archive_v12.zip7.1 GBNone17 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2023-05.zip7.0 GB500.0 MB617 Aug 2025carl.svensson@fabrikam.example
X-rays 2019/Scans 2019-01.zip6.9 GB493.6 MB21 Jan 2025carl.svensson@fabrikam.example
X-rays 2020/Export 2020-04.zip6.8 GB489.3 MB511 Sep 2026caroline.reyes@fabrikam.example
Treatment plans/Scans 2021-09.zip6.7 GB482.2 MB529 May 2023carl.svensson@fabrikam.example
Consent forms/Export 2022-04.zip6.4 GB459.2 MB59 May 2026carl.svensson@fabrikam.example
Correspondence/Export 2024-12.zip6.4 GB457.5 MB320 Mar 2025carl.svensson@fabrikam.example
Treatment plans/Export 2020-08.zip6.3 GB452.5 MB46 May 2025evelyn.shaw@fabrikam.example
X-rays 2020/Recording 2020-03.mp46.2 GB445.8 MB426 Jul 2024carl.svensson@fabrikam.example
Correspondence/Recording 2023-11.mp46.1 GB433.7 MB230 Aug 2026caroline.reyes@fabrikam.example
Treatment plans/Recording 2019-07.mp45.9 GB422.8 MB322 Aug 2025evelyn.shaw@fabrikam.example
Consent forms/Recording 2021-03.mp45.8 GB418.4 MB49 May 2026carl.svensson@fabrikam.example
Correspondence/Photos 2022-10.zip5.7 GB410.0 MB619 Oct 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zip5.6 GB402.3 MB39 Jan 2024evelyn.shaw@fabrikam.example
Treatment plans/Photos 2024-06.zip5.5 GB393.2 MB210 Jun 2025caroline.reyes@fabrikam.example
CBCT scans/Export 2024-12.zip5.4 GB387.4 MB321 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zip5.4 GB386.2 MB513 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zip5.3 GB377.6 MB317 Sep 2024caroline.reyes@fabrikam.example
CBCT scans/Recording 2023-11.mp45.1 GB367.3 MB230 May 2025evelyn.shaw@fabrikam.example
Treatment plans/Scans 2023-05.zip5.1 GB363.5 MB623 Mar 2026carl.svensson@fabrikam.example
Correspondence/Export 2020-08.zip5.1 GB362.4 MB49 Oct 2023evelyn.shaw@fabrikam.example
Rotas/Export 2024-12.zip5.0 GB358.9 MB39 Oct 2026carl.svensson@fabrikam.example
X-rays 2020/Scans 2020-01.zip5.0 GB358.8 MB218 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zip4.9 GBNone125 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zip4.9 GBNone125 Apr 2024caroline.reyes@fabrikam.example
CBCT scans/Photos 2022-10.zip4.8 GB347.2 MB620 Apr 2025caroline.reyes@fabrikam.example
Rotas/Recording 2023-11.mp44.7 GB340.2 MB211 Sep 2025evelyn.shaw@fabrikam.example
Correspondence/Recording 2019-07.mp44.7 GB338.7 MB312 Aug 2026evelyn.shaw@fabrikam.example
Board pack 2023_v8.pdf4.7 GBNone17 Sep 2025anna.kowalski@fabrikam.example
Consent forms/Scans 2019-01.zip4.7 GB336.8 MB223 Jan 2025caroline.reyes@fabrikam.example
Treatment plans/Export 2022-04.zip4.7 GB333.8 MB517 Nov 2025carl.svensson@fabrikam.example
CBCT scans/Scans 2021-09.zip4.6 GB327.0 MB53 Apr 2026caroline.reyes@fabrikam.example
Rotas/Photos 2022-10.zip4.5 GB321.6 MB613 Jul 2025evelyn.shaw@fabrikam.example
Correspondence/Photos 2024-06.zip4.4 GB314.9 MB224 Sep 2022evelyn.shaw@fabrikam.example
Referral images/Export 2024-12.zip4.3 GB310.3 MB316 Mar 2025carl.svensson@fabrikam.example
CBCT scans/CBCT scans export.pst4.3 GBNone18 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zip4.3 GB306.9 MB427 Feb 2024carl.svensson@fabrikam.example
X-rays 2020/X-rays 2020 tracker.xlsx4.3 GB4.2 GB64010 Oct 2026carl.svensson@fabrikam.example
Treatment plans/Recording 2021-03.mp44.2 GB304.1 MB49 Nov 2024anna.kowalski@fabrikam.example
Rotas/Scans 2021-09.zip4.2 GB302.9 MB55 Oct 2025carl.svensson@fabrikam.example
Referral images/Recording 2023-11.mp44.1 GB294.2 MB23 Mar 2026carl.svensson@fabrikam.example
Correspondence/Scans 2023-05.zip4.1 GB291.1 MB631 Mar 2026caroline.reyes@fabrikam.example
Rotas/Rotas export.pst4.0 GBNone18 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Recording 2019-07.mp44.0 GB286.8 MB313 Jun 2025evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zip4.0 GB284.3 MB413 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zip3.9 GB281.6 MB316 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zip3.9 GB278.1 MB629 Mar 2023caroline.reyes@fabrikam.example
Treatment plans/Photos 2020-02.zip3.8 GB274.5 MB35 Nov 2025caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zip3.7 GB267.4 MB511 Feb 2024evelyn.shaw@fabrikam.example
Intraoral photos/Recording 2023-11.mp43.7 GB267.0 MB21 Nov 2024carl.svensson@fabrikam.example
CBCT scans/Photos 2024-06.zip3.7 GB266.7 MB221 Sep 2026anna.kowalski@fabrikam.example
Rotas/Recording 2019-07.mp43.7 GB265.6 MB324 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zip3.7 GB264.6 MB325 Nov 2023evelyn.shaw@fabrikam.example
Lab dockets/Export 2024-12.zip3.7 GB264.3 MB31 Mar 2025carl.svensson@fabrikam.example
Referral images/Scans 2021-09.zip3.7 GB261.9 MB55 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zip3.6 GB260.9 MB323 Dec 2023evelyn.shaw@fabrikam.example
Intraoral photos/Photos 2022-10.zip3.5 GB252.4 MB615 Aug 2025caroline.reyes@fabrikam.example
Projects/Recording 2023-11.mp43.5 GB250.8 MB222 Jun 2026carl.svensson@fabrikam.example

Files with the most version history 100

CSV

Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.

FileLocationOlder versionsCurrent sizeVersionLast change
Appointment book.xlsxPractice Management / Documents9.6 GB14.0 MB118412 Oct 2026
X-rays 2020/X-rays 2020 tracker.xlsxImaging Archive / Documents4.2 GB20.4 MB64010 Oct 2026
Treatment plans/Treatment plans tracker.xlsxPatient Records / Documents2.9 GB14.0 MB64010 Oct 2026
Correspondence/Correspondence tracker.xlsxPatient Records / Documents2.3 GB11.2 MB64010 Oct 2026
X-rays 2020/X-rays 2020 planner.docxImaging Archive / Documents2.1 GB30.9 MB2127 Oct 2026
Treatment plans/Treatment plans planner.docxPatient Records / Documents1.4 GB21.1 MB2127 Oct 2026
Intraoral photos/Intraoral photos tracker.xlsxImaging Archive / Documents1.4 GB8.0 MB64010 Oct 2026
Policies/Policies tracker.xlsxPractice Management / Documents1.3 GB8.0 MB64010 Oct 2026
Correspondence/Correspondence planner.docxPatient Records / Documents1.1 GB16.9 MB2127 Oct 2026
X-rays 2019/Export 2019-12.zipImaging Archive / Documents1.1 GB14.9 GB36 May 2024
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents1.1 GB14.2 GB221 Sep 2023
Equipment manuals/Equipment manuals tracker.xlsxPractice Management / Documents1.1 GB8.0 MB64010 Oct 2026
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents1.0 GB13.4 GB625 Sep 2022
Archive/Archive tracker.xlsxFinance / Documents994.1 MB8.0 MB64010 Oct 2026
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents972.2 MB12.6 GB526 Oct 2023
X-rays 2019/Export 2019-08.zipImaging Archive / Documents912.4 MB11.8 GB417 Apr 2025
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents852.5 MB11.1 GB36 Jun 2023
X-rays 2020/Export 2020-12.zipImaging Archive / Documents837.2 MB10.9 GB32 Nov 2024
X-rays 2020/Recording 2020-11.mp4Imaging Archive / Documents793.7 MB10.3 GB28 Nov 2024
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents792.7 MB10.3 GB25 Nov 2023
Consent forms/Export 2024-12.zipPatient Records / Documents785.8 MB10.2 GB37 Jun 2026
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents750.2 MB9.7 GB629 Apr 2023
Consent forms/Recording 2023-11.mp4Patient Records / Documents744.9 MB9.7 GB227 Mar 2024
X-rays 2019/Scans 2019-05.zipImaging Archive / Documents732.9 MB9.5 GB625 Jun 2026
Intraoral photos/Intraoral photos planner.docxImaging Archive / Documents723.3 MB10.4 MB2127 Oct 2026
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents706.7 MB9.2 GB51 Mar 2024
Consent forms/Photos 2022-10.zipPatient Records / Documents704.1 MB9.1 GB614 Dec 2022
X-rays 2019/Export 2019-04.zipImaging Archive / Documents673.1 MB8.7 GB510 Sep 2026
Policies/Policies planner.docxPractice Management / Documents670.0 MB9.6 MB2127 Oct 2026
Consent forms/Scans 2021-09.zipPatient Records / Documents663.3 MB8.6 GB53 Sep 2024
X-rays 2020/Export 2020-08.zipImaging Archive / Documents663.2 MB8.6 GB422 Nov 2024
Archive/Archive tracker.xlsxOld Projects / Documents643.5 MB8.0 MB64010 Oct 2026
Archive/Archive tracker.xlsxMarketing / Documents633.5 MB8.0 MB64010 Oct 2026
Consent forms/Export 2020-08.zipPatient Records / Documents622.5 MB8.1 GB417 Oct 2023
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents619.7 MB8.0 GB311 Jan 2024
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents613.2 MB8.0 GB42 Jun 2024
Consent forms/Recording 2019-07.mp4Patient Records / Documents581.7 MB7.5 GB325 Mar 2024
X-rays 2020/Photos 2020-06.zipImaging Archive / Documents576.2 MB7.5 GB212 Dec 2024
Treatment plans/Export 2024-12.zipPatient Records / Documents571.2 MB7.4 GB321 Apr 2024
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents553.4 MB7.2 GB312 Jul 2024
Treatment plans/Recording 2023-11.mp4Patient Records / Documents541.5 MB7.0 GB229 Oct 2023
Consent forms/Photos 2024-06.zipPatient Records / Documents540.8 MB7.0 GB211 Mar 2023
Equipment manuals/Equipment manuals planner.docxPractice Management / Documents536.4 MB8.0 MB2127 Oct 2026
X-rays 2020/Scans 2020-05.zipImaging Archive / Documents532.8 MB6.9 GB69 Jan 2025
Treatment plans/Photos 2022-10.zipPatient Records / Documents511.8 MB6.6 GB628 Feb 2025
Consent forms/Scans 2023-05.zipPatient Records / Documents500.0 MB6.5 GB617 Aug 2025
X-rays 2019/Scans 2019-01.zipImaging Archive / Documents493.6 MB6.4 GB21 Jan 2025
Archive/Archive planner.docxFinance / Documents493.0 MB8.0 MB2127 Oct 2026
X-rays 2020/Export 2020-04.zipImaging Archive / Documents489.3 MB6.3 GB511 Sep 2026
Treatment plans/Scans 2021-09.zipPatient Records / Documents482.2 MB6.3 GB529 May 2023
Consent forms/Export 2022-04.zipPatient Records / Documents459.2 MB6.0 GB59 May 2026
Correspondence/Export 2024-12.zipPatient Records / Documents457.5 MB5.9 GB320 Mar 2025
Treatment plans/Export 2020-08.zipPatient Records / Documents452.5 MB5.9 GB46 May 2025
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents445.8 MB5.8 GB426 Jul 2024
Correspondence/Recording 2023-11.mp4Patient Records / Documents433.7 MB5.6 GB230 Aug 2026
Treatment plans/Recording 2019-07.mp4Patient Records / Documents422.8 MB5.5 GB322 Aug 2025
Consent forms/Recording 2021-03.mp4Patient Records / Documents418.4 MB5.4 GB49 May 2026
Correspondence/Photos 2022-10.zipPatient Records / Documents410.0 MB5.3 GB619 Oct 2024
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents402.3 MB5.2 GB39 Jan 2024
Treatment plans/Photos 2024-06.zipPatient Records / Documents393.2 MB5.1 GB210 Jun 2025
CBCT scans/Export 2024-12.zipImaging Archive / Documents387.4 MB5.0 GB321 Jan 2023
Correspondence/Scans 2021-09.zipPatient Records / Documents386.2 MB5.0 GB513 May 2024
Archive/Archive tracker.xlsxStaff Intranet / Documents382.9 MB8.0 MB64010 Oct 2026
Consent forms/Photos 2020-02.zipPatient Records / Documents377.6 MB4.9 GB317 Sep 2024
CBCT scans/Recording 2023-11.mp4Imaging Archive / Documents367.3 MB4.8 GB230 May 2025
Treatment plans/Scans 2023-05.zipPatient Records / Documents363.5 MB4.7 GB623 Mar 2026
Correspondence/Export 2020-08.zipPatient Records / Documents362.4 MB4.7 GB49 Oct 2023
Rotas/Export 2024-12.zipPractice Management / Documents358.9 MB4.7 GB39 Oct 2026
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents358.8 MB4.7 GB218 Jul 2024
CBCT scans/Photos 2022-10.zipImaging Archive / Documents347.2 MB4.5 GB620 Apr 2025
Rotas/Recording 2023-11.mp4Practice Management / Documents340.2 MB4.4 GB211 Sep 2025
Correspondence/Recording 2019-07.mp4Patient Records / Documents338.7 MB4.4 GB312 Aug 2026
Consent forms/Scans 2019-01.zipPatient Records / Documents336.8 MB4.4 GB223 Jan 2025
Treatment plans/Export 2022-04.zipPatient Records / Documents333.8 MB4.3 GB517 Nov 2025
Shared/Shared tracker.xlsxFinance / Documents329.1 MB8.0 MB64010 Oct 2026
CBCT scans/Scans 2021-09.zipImaging Archive / Documents327.0 MB4.2 GB53 Apr 2026
Rotas/Photos 2022-10.zipPractice Management / Documents321.6 MB4.2 GB613 Jul 2025
Archive/Archive planner.docxOld Projects / Documents317.8 MB8.0 MB2127 Oct 2026
Correspondence/Photos 2024-06.zipPatient Records / Documents314.9 MB4.1 GB224 Sep 2022
Archive/Archive planner.docxMarketing / Documents312.8 MB8.0 MB2127 Oct 2026
Referral images/Export 2024-12.zipImaging Archive / Documents310.3 MB4.0 GB316 Mar 2025
CBCT scans/Export 2020-08.zipImaging Archive / Documents306.9 MB4.0 GB427 Feb 2024
Treatment plans/Recording 2021-03.mp4Patient Records / Documents304.1 MB3.9 GB49 Nov 2024
Rotas/Scans 2021-09.zipPractice Management / Documents302.9 MB3.9 GB55 Oct 2025
Referral images/Recording 2023-11.mp4Imaging Archive / Documents294.2 MB3.8 GB23 Mar 2026
Correspondence/Scans 2023-05.zipPatient Records / Documents291.1 MB3.8 GB631 Mar 2026
CBCT scans/Recording 2019-07.mp4Imaging Archive / Documents286.8 MB3.7 GB313 Jun 2025
Rotas/Export 2020-08.zipPractice Management / Documents284.3 MB3.7 GB413 Nov 2023
Intraoral photos/Export 2024-12.zipImaging Archive / Documents281.6 MB3.7 GB316 Mar 2024
Referral images/Photos 2022-10.zipImaging Archive / Documents278.1 MB3.6 GB629 Mar 2023
Treatment plans/Photos 2020-02.zipPatient Records / Documents274.5 MB3.6 GB35 Nov 2025
Correspondence/Export 2022-04.zipPatient Records / Documents267.4 MB3.5 GB511 Feb 2024
Intraoral photos/Recording 2023-11.mp4Imaging Archive / Documents267.0 MB3.5 GB21 Nov 2024
CBCT scans/Photos 2024-06.zipImaging Archive / Documents266.7 MB3.5 GB221 Sep 2026
Rotas/Recording 2019-07.mp4Practice Management / Documents265.6 MB3.4 GB324 Jan 2023
Projects/Export 2024-12.zipFinance / Documents264.6 MB3.4 GB325 Nov 2023
Lab dockets/Export 2024-12.zipPatient Records / Documents264.3 MB3.4 GB31 Mar 2025
Referral images/Scans 2021-09.zipImaging Archive / Documents261.9 MB3.4 GB55 Sep 2022
Policies/Export 2024-12.zipPractice Management / Documents260.9 MB3.4 GB323 Dec 2023
Intraoral photos/Photos 2022-10.zipImaging Archive / Documents252.4 MB3.3 GB615 Aug 2025

Largest files untouched for 2 years 100

CSV

Candidates to archive or delete. Check with the site owner first.

FileLocationSizeLast changeChanged by
X-rays 2019/X-rays 2019 archive.zipImaging Archive / Documents33.1 GB25 Apr 2024caroline.reyes@fabrikam.example
Practice database backup.bakPractice Management / Documents31.0 GB14 Jul 2024anna.kowalski@fabrikam.example
Consent forms/Consent forms archive.zipPatient Records / Documents22.6 GB25 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Export 2019-12.zipImaging Archive / Documents16.1 GB6 May 2024caroline.reyes@fabrikam.example
X-rays 2019/Recording 2019-11.mp4Imaging Archive / Documents15.2 GB21 Sep 2023carl.svensson@fabrikam.example
X-rays 2019/Photos 2019-10.zipImaging Archive / Documents14.4 GB25 Sep 2022anna.kowalski@fabrikam.example
X-rays 2019/Scans 2019-09.zipImaging Archive / Documents13.6 GB26 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2019/X-rays 2019 export.pstImaging Archive / Documents12.9 GB8 Oct 2023carl.svensson@fabrikam.example
X-rays 2019/Recording 2019-07.mp4Imaging Archive / Documents11.9 GB6 Jun 2023anna.kowalski@fabrikam.example
CBCT scans/CBCT scans archive.zipImaging Archive / Documents11.1 GB25 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2019/Photos 2019-06.zipImaging Archive / Documents11.1 GB5 Nov 2023anna.kowalski@fabrikam.example
X-rays 2020/Photos 2020-10.zipImaging Archive / Documents10.5 GB29 Apr 2023carl.svensson@fabrikam.example
Consent forms/Recording 2023-11.mp4Patient Records / Documents10.4 GB27 Mar 2024anna.kowalski@fabrikam.example
Rotas/Rotas archive.zipPractice Management / Documents10.3 GB25 Apr 2024evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-09.zipImaging Archive / Documents9.9 GB1 Mar 2024carl.svensson@fabrikam.example
Consent forms/Photos 2022-10.zipPatient Records / Documents9.8 GB14 Dec 2022caroline.reyes@fabrikam.example
Consent forms/Scans 2021-09.zipPatient Records / Documents9.3 GB3 Sep 2024evelyn.shaw@fabrikam.example
Referral images/Referral images archive.zipImaging Archive / Documents8.9 GB25 Apr 2024carl.svensson@fabrikam.example
Consent forms/Consent forms export.pstPatient Records / Documents8.8 GB8 Oct 2023carl.svensson@fabrikam.example
Consent forms/Export 2020-08.zipPatient Records / Documents8.7 GB17 Oct 2023anna.kowalski@fabrikam.example
X-rays 2020/Recording 2020-07.mp4Imaging Archive / Documents8.6 GB11 Jan 2024anna.kowalski@fabrikam.example
X-rays 2019/Recording 2019-03.mp4Imaging Archive / Documents8.6 GB2 Jun 2024caroline.reyes@fabrikam.example
Consent forms/Recording 2019-07.mp4Patient Records / Documents8.1 GB25 Mar 2024evelyn.shaw@fabrikam.example
Treatment plans/Export 2024-12.zipPatient Records / Documents8.0 GB21 Apr 2024anna.kowalski@fabrikam.example
X-rays 2019/Photos 2019-02.zipImaging Archive / Documents7.7 GB12 Jul 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipFinance / Documents7.6 GB25 Apr 2024anna.kowalski@fabrikam.example
Lab dockets/Lab dockets archive.zipPatient Records / Documents7.6 GB25 Apr 2024carl.svensson@fabrikam.example
Treatment plans/Recording 2023-11.mp4Patient Records / Documents7.6 GB29 Oct 2023carl.svensson@fabrikam.example
Consent forms/Photos 2024-06.zipPatient Records / Documents7.5 GB11 Mar 2023evelyn.shaw@fabrikam.example
Treatment plans/Scans 2021-09.zipPatient Records / Documents6.7 GB29 May 2023carl.svensson@fabrikam.example
X-rays 2020/Recording 2020-03.mp4Imaging Archive / Documents6.2 GB26 Jul 2024carl.svensson@fabrikam.example
X-rays 2020/Photos 2020-02.zipImaging Archive / Documents5.6 GB9 Jan 2024evelyn.shaw@fabrikam.example
CBCT scans/Export 2024-12.zipImaging Archive / Documents5.4 GB21 Jan 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2021-09.zipPatient Records / Documents5.4 GB13 May 2024caroline.reyes@fabrikam.example
Consent forms/Photos 2020-02.zipPatient Records / Documents5.3 GB17 Sep 2024caroline.reyes@fabrikam.example
Correspondence/Export 2020-08.zipPatient Records / Documents5.1 GB9 Oct 2023evelyn.shaw@fabrikam.example
X-rays 2020/Scans 2020-01.zipImaging Archive / Documents5.0 GB18 Jul 2024evelyn.shaw@fabrikam.example
Projects/Projects archive.zipOld Projects / Documents4.9 GB25 Apr 2024caroline.reyes@fabrikam.example
Projects/Projects archive.zipMarketing / Documents4.9 GB25 Apr 2024caroline.reyes@fabrikam.example
Correspondence/Photos 2024-06.zipPatient Records / Documents4.4 GB24 Sep 2022evelyn.shaw@fabrikam.example
CBCT scans/CBCT scans export.pstImaging Archive / Documents4.3 GB8 Oct 2023evelyn.shaw@fabrikam.example
CBCT scans/Export 2020-08.zipImaging Archive / Documents4.3 GB27 Feb 2024carl.svensson@fabrikam.example
Rotas/Rotas export.pstPractice Management / Documents4.0 GB8 Oct 2023evelyn.shaw@fabrikam.example
Rotas/Export 2020-08.zipPractice Management / Documents4.0 GB13 Nov 2023anna.kowalski@fabrikam.example
Intraoral photos/Export 2024-12.zipImaging Archive / Documents3.9 GB16 Mar 2024caroline.reyes@fabrikam.example
Referral images/Photos 2022-10.zipImaging Archive / Documents3.9 GB29 Mar 2023caroline.reyes@fabrikam.example
Correspondence/Export 2022-04.zipPatient Records / Documents3.7 GB11 Feb 2024evelyn.shaw@fabrikam.example
Rotas/Recording 2019-07.mp4Practice Management / Documents3.7 GB24 Jan 2023anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipFinance / Documents3.7 GB25 Nov 2023evelyn.shaw@fabrikam.example
Referral images/Scans 2021-09.zipImaging Archive / Documents3.7 GB5 Sep 2022carl.svensson@fabrikam.example
Policies/Export 2024-12.zipPractice Management / Documents3.6 GB23 Dec 2023evelyn.shaw@fabrikam.example
Lab dockets/Recording 2023-11.mp4Patient Records / Documents3.5 GB13 Nov 2022caroline.reyes@fabrikam.example
Compliance/Compliance archive.zipPractice Management / Documents3.5 GB25 Apr 2024evelyn.shaw@fabrikam.example
Referral images/Referral images export.pstImaging Archive / Documents3.5 GB8 Oct 2023anna.kowalski@fabrikam.example
Treatment plans/Scans 2019-01.zipPatient Records / Documents3.4 GB14 May 2024anna.kowalski@fabrikam.example
Intraoral photos/Scans 2021-09.zipImaging Archive / Documents3.3 GB13 Sep 2022carl.svensson@fabrikam.example
Lab dockets/Photos 2022-10.zipPatient Records / Documents3.3 GB12 Jun 2024evelyn.shaw@fabrikam.example
Rotas/Scans 2023-05.zipPractice Management / Documents3.2 GB30 May 2023anna.kowalski@fabrikam.example
Lab dockets/Scans 2021-09.zipPatient Records / Documents3.1 GB19 Oct 2022caroline.reyes@fabrikam.example
Policies/Scans 2021-09.zipPractice Management / Documents3.1 GB29 Mar 2023carl.svensson@fabrikam.example
Correspondence/Photos 2020-02.zipPatient Records / Documents3.1 GB21 Jan 2024evelyn.shaw@fabrikam.example
Referral images/Photos 2024-06.zipImaging Archive / Documents3.0 GB11 Mar 2024anna.kowalski@fabrikam.example
Projects/Projects archive.zipStaff Intranet / Documents3.0 GB25 Apr 2024evelyn.shaw@fabrikam.example
Projects/Projects export.pstFinance / Documents3.0 GB8 Oct 2023evelyn.shaw@fabrikam.example
Lab dockets/Lab dockets export.pstPatient Records / Documents3.0 GB8 Oct 2023caroline.reyes@fabrikam.example
Projects/Export 2020-08.zipFinance / Documents2.9 GB13 Feb 2023caroline.reyes@fabrikam.example
Lab dockets/Export 2020-08.zipPatient Records / Documents2.9 GB9 Nov 2023carl.svensson@fabrikam.example
Intraoral photos/Recording 2019-07.mp4Imaging Archive / Documents2.9 GB12 Apr 2023carl.svensson@fabrikam.example
CBCT scans/Recording 2021-03.mp4Imaging Archive / Documents2.9 GB25 Mar 2023caroline.reyes@fabrikam.example
Referral images/Scans 2023-05.zipImaging Archive / Documents2.8 GB1 Oct 2023evelyn.shaw@fabrikam.example
Correspondence/Scans 2019-01.zipPatient Records / Documents2.7 GB9 Jan 2023anna.kowalski@fabrikam.example
Intraoral photos/Photos 2024-06.zipImaging Archive / Documents2.7 GB7 Aug 2024evelyn.shaw@fabrikam.example
Policies/Recording 2019-07.mp4Practice Management / Documents2.7 GB2 Nov 2022caroline.reyes@fabrikam.example
Archive/Export 2024-12.zipFinance / Documents2.7 GB14 Feb 2023anna.kowalski@fabrikam.example
Rotas/Recording 2021-03.mp4Practice Management / Documents2.7 GB27 Jul 2023anna.kowalski@fabrikam.example
Equipment manuals/Photos 2022-10.zipPractice Management / Documents2.6 GB24 Mar 2024evelyn.shaw@fabrikam.example
CBCT scans/Photos 2020-02.zipImaging Archive / Documents2.6 GB20 Apr 2024anna.kowalski@fabrikam.example
Templates/Templates archive.zipFinance / Documents2.6 GB25 Apr 2024evelyn.shaw@fabrikam.example
Archive/Recording 2023-11.mp4Finance / Documents2.5 GB17 May 2023carl.svensson@fabrikam.example
Policies/Photos 2024-06.zipPractice Management / Documents2.5 GB11 Jul 2023caroline.reyes@fabrikam.example
Archive/Photos 2022-10.zipFinance / Documents2.4 GB16 May 2024anna.kowalski@fabrikam.example
Projects/Export 2024-12.zipMarketing / Documents2.4 GB29 Dec 2023evelyn.shaw@fabrikam.example
CBCT scans/Scans 2019-01.zipImaging Archive / Documents2.3 GB21 Jun 2024anna.kowalski@fabrikam.example
Policies/Scans 2023-05.zipPractice Management / Documents2.3 GB28 Jun 2024carl.svensson@fabrikam.example
Equipment manuals/Export 2020-08.zipPractice Management / Documents2.3 GB4 Jul 2023evelyn.shaw@fabrikam.example
Referral images/Recording 2021-03.mp4Imaging Archive / Documents2.3 GB2 Jan 2023evelyn.shaw@fabrikam.example
Intraoral photos/Export 2022-04.zipImaging Archive / Documents2.3 GB1 Feb 2023carl.svensson@fabrikam.example
Archive/Scans 2021-09.zipFinance / Documents2.3 GB16 Apr 2023anna.kowalski@fabrikam.example
Projects/Photos 2022-10.zipOld Projects / Documents2.2 GB19 Dec 2022carl.svensson@fabrikam.example
Rotas/Scans 2019-01.zipPractice Management / Documents2.1 GB26 May 2024carl.svensson@fabrikam.example
Policies/Export 2022-04.zipPractice Management / Documents2.1 GB15 Jan 2024evelyn.shaw@fabrikam.example
Projects/Photos 2022-10.zipMarketing / Documents2.1 GB16 Jun 2024anna.kowalski@fabrikam.example
Intraoral photos/Recording 2021-03.mp4Imaging Archive / Documents2.1 GB18 Mar 2024evelyn.shaw@fabrikam.example
Scans/Scans archive.zipFinance / Documents2.0 GB25 Apr 2024anna.kowalski@fabrikam.example
Projects/Recording 2021-03.mp4Finance / Documents2.0 GB11 Oct 2023evelyn.shaw@fabrikam.example
Policies/Recording 2021-03.mp4Practice Management / Documents1.9 GB8 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstOld Projects / Documents1.9 GB8 Oct 2023carl.svensson@fabrikam.example
Projects/Projects export.pstMarketing / Documents1.9 GB8 Oct 2023evelyn.shaw@fabrikam.example
Projects/Export 2020-08.zipMarketing / Documents1.9 GB10 Dec 2023caroline.reyes@fabrikam.example
Referral images/Scans 2019-01.zipImaging Archive / Documents1.9 GB8 Apr 2024carl.svensson@fabrikam.example

Libraries 9

2 to review CSV

Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.

LibrarySizeCurrent filesOlder versionsFilesHighest versionLast change
Imaging Archive / Documents437.2 GB403.9 GB33.3 GB7064010 Oct 2026
Patient Records / Documents298.3 GB273.1 GB25.2 GB5664010 Oct 2026
Practice Management / Documents176.8 GB155.7 GB21.1 GB58118412 Oct 2026
Finance / Documents100.4 GB92.8 GB7.6 GB7064010 Oct 2026
Old Projects / Documents65.3 GB60.3 GB5.0 GB7064010 Oct 2026
Marketing / Documents64.3 GB59.4 GB4.9 GB7064010 Oct 2026
Staff Intranet / Documents39.2 GB36.2 GB3.0 GB7064010 Oct 2026
Patient Records / Preservation Hold Library medium35.3 GB35.3 GB0 bytes217 Sep 2025
Finance / Preservation Hold Library medium11.8 GB11.8 GB0 bytes217 Sep 2025

Largest items in recycle bins 15

CSV

From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.

ItemSiteSizeDeletedDeleted from
Scanner exports 2022.zipImaging Archive25.3 GB30 Sep 2026sites/imaging/Shared Documents/Scans
Old camera imagesImaging Archive13.8 GB9 Sep 2026sites/imaging/Shared Documents/Images
Copy of Copy of Rota.xlsxImaging Archive6.9 GB8 Oct 2026sites/imaging/Shared Documents/Rotas
Scanner exports 2022.zipPatient Records6.6 GB30 Sep 2026sites/patient-records/Shared Documents/Scans
Old camera imagesPatient Records3.6 GB9 Sep 2026sites/patient-records/Shared Documents/Images
Scanner exports 2022.zipPractice Management3.3 GB30 Sep 2026sites/practice/Shared Documents/Scans
Copy of Copy of Rota.xlsxPatient Records1.8 GB8 Oct 2026sites/patient-records/Shared Documents/Rotas
Old camera imagesPractice Management1.8 GB9 Sep 2026sites/practice/Shared Documents/Images
Scanner exports 2022.zipFinance1.6 GB30 Sep 2026sites/finance/Shared Documents/Scans
Copy of Copy of Rota.xlsxPractice Management921.6 MB8 Oct 2026sites/practice/Shared Documents/Rotas
Old camera imagesFinance921.6 MB9 Sep 2026sites/finance/Shared Documents/Images
Scanner exports 2022.zipMarketing563.2 MB30 Sep 2026sites/marketing/Shared Documents/Scans
Copy of Copy of Rota.xlsxFinance460.8 MB8 Oct 2026sites/finance/Shared Documents/Rotas
Old camera imagesMarketing307.2 MB9 Sep 2026sites/marketing/Shared Documents/Images
Copy of Copy of Rota.xlsxMarketing153.6 MB8 Oct 2026sites/marketing/Shared Documents/Rotas

OneDrives nearly full 1

1 to review CSV

OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.

PersonUsedQuotaShare usedRecycle binOlder versions
anna.kowalski@fabrikam.example medium950.0 GB1.00 TB93%10.0 GB10.0 GB

Largest files in nearly full OneDrives 1

CSV

What the owner can move or delete to free their OneDrive.

FilePersonSizeOlder versionsLast change
Videos/raw.mp4anna.kowalski@fabrikam.example50.0 GB10.0 GB2 Oct 2026

Read 468 files in 9 libraries on 7 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.

Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().