Fabrikam Dental Group
fabrikam.onmicrosoft.com
Storage used
88%
1.28 TB of 1.45 TB (estimated)
Free space
178.1 GB
Full in about 3 months at 50.9 GB a month
Older versions
100.0 GB
8% of storage
Recycle bins
68.0 GB
Freed when emptied
Untouched for 2 years
697.7 GB
239 files
Storage over time, and where it's heading at the last 30 days' rate
Where the space goes 5Sites by storage 7Largest folders 33Largest files 100Files with the most version history 100Largest files untouched for 2 years 100Libraries 1Largest items in recycle bins 15OneDrives nearly full 1Largest files in nearly full OneDrives 1
Everything stored in SharePoint sites, by what it is. The tenant has about 1.45 TB (1 TB + 10 GB × 46 licences).
| Part | Size | Share of storage | How to free it |
|---|---|---|---|
| Current files | 1.06 TB | 83% | Archive or delete files nobody needs. See Largest files and Largest files untouched. |
| Older versions of files | 100.0 GB | 8% | Set a version limit (SharePoint admin centre, Settings, Version history limits) and trim old versions. |
| Recycle bins | 68.0 GB | 5% | Empty the recycle bin and second-stage recycle bin of the largest sites. Otherwise items stay 93 days. |
| Preservation Hold libraries | 47.0 GB | 4% | Kept by a Microsoft Purview retention policy or hold. Review the policies that cover these sites. |
| Lists, pages and other | 9.4 GB | Under 1% | Lists, pages, site assets, and figures SharePoint hasn't updated yet. |
Largest first. Storage used includes versions, the recycle bin and everything else on the site.
| Site | Storage used | Current files | Older versions | Recycle bin | Untouched 2+ years | Site limit | Last change |
|---|---|---|---|---|---|---|---|
| Imaging Archive | 483.2 GB | 403.9 GB | 33.3 GB | 46.0 GB | 271.8 GB | Tenant storage | 9 Oct 2026 |
| Patient Records | 352.6 GB | 273.1 GB | 25.2 GB | 12.0 GB | 167.2 GB | Tenant storage | 9 Oct 2026 |
| Practice Management | 182.8 GB | 155.7 GB | 21.1 GB | 6.0 GB | 106.0 GB | Tenant storage | 11 Oct 2026 |
| Finance | 117.5 GB | 92.8 GB | 7.6 GB | 3.0 GB | 53.4 GB | Tenant storage | 9 Oct 2026 |
| Marketing | 65.3 GB | 59.4 GB | 4.9 GB | 1.0 GB | 42.0 GB | Tenant storage | 9 Oct 2026 |
| Old Projects | 65.3 GB | 60.3 GB | 5.0 GB | 0 bytes | 35.5 GB | Tenant storage | 9 Oct 2026 |
| Staff Intranet | 39.2 GB | 36.2 GB | 3.0 GB | 0 bytes | 21.7 GB | Tenant storage | 9 Oct 2026 |
Size includes every version of every file inside. Folders inside a listed folder can appear too.
Size includes older versions.
| Location | Size | Older versions | Version | Last change | Changed by |
|---|---|---|---|---|---|
| Imaging Archive / Documents | 33.1 GB | None | 1 | 24 Apr 2024 | caroline.reyes@fabrikam.example |
| Practice Management / Documents | 31.0 GB | None | 1 | 13 Jul 2024 | anna.kowalski@fabrikam.example |
| Patient Records / Documents | 22.6 GB | None | 1 | 24 Apr 2024 | evelyn.shaw@fabrikam.example |
| Patient Records / Preservation Hold Library | 21.2 GB | None | 1 | 6 Sep 2025 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 16.1 GB | 1.1 GB | 3 | 5 May 2024 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 15.2 GB | 1.1 GB | 2 | 20 Sep 2023 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 14.4 GB | 1.0 GB | 6 | 24 Sep 2022 | anna.kowalski@fabrikam.example |
| Patient Records / Preservation Hold Library | 14.1 GB | None | 1 | 6 Sep 2025 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 13.6 GB | 972.2 MB | 5 | 25 Oct 2023 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 12.9 GB | None | 1 | 7 Oct 2023 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 12.7 GB | 912.4 MB | 4 | 16 Apr 2025 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 11.9 GB | 852.5 MB | 3 | 5 Jun 2023 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 11.7 GB | 837.2 MB | 3 | 1 Nov 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 11.1 GB | None | 1 | 24 Apr 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 11.1 GB | 793.7 MB | 2 | 7 Nov 2024 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 11.1 GB | 792.7 MB | 2 | 4 Nov 2023 | anna.kowalski@fabrikam.example |
| Patient Records / Documents | 11.0 GB | 785.8 MB | 3 | 6 Jun 2026 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 10.5 GB | 750.2 MB | 6 | 28 Apr 2023 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 10.4 GB | 744.9 MB | 2 | 26 Mar 2024 | anna.kowalski@fabrikam.example |
| Practice Management / Documents | 10.3 GB | None | 1 | 24 Apr 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 10.2 GB | 732.9 MB | 6 | 24 Jun 2026 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 9.9 GB | 706.7 MB | 5 | 29 Feb 2024 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 9.8 GB | 704.1 MB | 6 | 13 Dec 2022 | caroline.reyes@fabrikam.example |
| Practice Management / Documents | 9.6 GB | 9.6 GB | 1184 | 11 Oct 2026 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 9.4 GB | 673.1 MB | 5 | 9 Sep 2026 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 9.3 GB | 663.3 MB | 5 | 2 Sep 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 9.3 GB | 663.2 MB | 4 | 21 Nov 2024 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 8.9 GB | None | 1 | 24 Apr 2024 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 8.8 GB | None | 1 | 7 Oct 2023 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 8.7 GB | 622.5 MB | 4 | 16 Oct 2023 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 8.6 GB | 619.7 MB | 3 | 10 Jan 2024 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 8.6 GB | 613.2 MB | 4 | 1 Jun 2024 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 8.1 GB | 581.7 MB | 3 | 24 Mar 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 8.0 GB | 576.2 MB | 2 | 11 Dec 2024 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 8.0 GB | 571.2 MB | 3 | 20 Apr 2024 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 7.7 GB | 553.4 MB | 3 | 11 Jul 2024 | caroline.reyes@fabrikam.example |
| Finance / Documents | 7.6 GB | None | 1 | 24 Apr 2024 | anna.kowalski@fabrikam.example |
| Patient Records / Documents | 7.6 GB | None | 1 | 24 Apr 2024 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 7.6 GB | 541.5 MB | 2 | 28 Oct 2023 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 7.5 GB | 540.8 MB | 2 | 10 Mar 2023 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 7.4 GB | 532.8 MB | 6 | 8 Jan 2025 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 7.1 GB | 511.8 MB | 6 | 27 Feb 2025 | caroline.reyes@fabrikam.example |
| Finance / Preservation Hold Library | 7.1 GB | None | 1 | 6 Sep 2025 | anna.kowalski@fabrikam.example |
| Patient Records / Documents | 7.0 GB | 500.0 MB | 6 | 16 Aug 2025 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 6.9 GB | 493.6 MB | 2 | 31 Dec 2024 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 6.8 GB | 489.3 MB | 5 | 10 Sep 2026 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 6.7 GB | 482.2 MB | 5 | 28 May 2023 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 6.4 GB | 459.2 MB | 5 | 8 May 2026 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 6.4 GB | 457.5 MB | 3 | 19 Mar 2025 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 6.3 GB | 452.5 MB | 4 | 5 May 2025 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 6.2 GB | 445.8 MB | 4 | 25 Jul 2024 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 6.1 GB | 433.7 MB | 2 | 29 Aug 2026 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 5.9 GB | 422.8 MB | 3 | 21 Aug 2025 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 5.8 GB | 418.4 MB | 4 | 8 May 2026 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 5.7 GB | 410.0 MB | 6 | 18 Oct 2024 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 5.6 GB | 402.3 MB | 3 | 8 Jan 2024 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 5.5 GB | 393.2 MB | 2 | 9 Jun 2025 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 5.4 GB | 387.4 MB | 3 | 20 Jan 2023 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 5.4 GB | 386.2 MB | 5 | 12 May 2024 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 5.3 GB | 377.6 MB | 3 | 16 Sep 2024 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 5.1 GB | 367.3 MB | 2 | 29 May 2025 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 5.1 GB | 363.5 MB | 6 | 22 Mar 2026 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 5.1 GB | 362.4 MB | 4 | 8 Oct 2023 | evelyn.shaw@fabrikam.example |
| Practice Management / Documents | 5.0 GB | 358.9 MB | 3 | 8 Oct 2026 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 5.0 GB | 358.8 MB | 2 | 17 Jul 2024 | evelyn.shaw@fabrikam.example |
| Old Projects / Documents | 4.9 GB | None | 1 | 24 Apr 2024 | caroline.reyes@fabrikam.example |
| Marketing / Documents | 4.9 GB | None | 1 | 24 Apr 2024 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 4.8 GB | 347.2 MB | 6 | 19 Apr 2025 | caroline.reyes@fabrikam.example |
| Practice Management / Documents | 4.7 GB | 340.2 MB | 2 | 10 Sep 2025 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 4.7 GB | 338.7 MB | 3 | 11 Aug 2026 | evelyn.shaw@fabrikam.example |
| Finance / Preservation Hold Library | 4.7 GB | None | 1 | 6 Sep 2025 | anna.kowalski@fabrikam.example |
| Patient Records / Documents | 4.7 GB | 336.8 MB | 2 | 22 Jan 2025 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 4.7 GB | 333.8 MB | 5 | 16 Nov 2025 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 4.6 GB | 327.0 MB | 5 | 2 Apr 2026 | caroline.reyes@fabrikam.example |
| Practice Management / Documents | 4.5 GB | 321.6 MB | 6 | 12 Jul 2025 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 4.4 GB | 314.9 MB | 2 | 23 Sep 2022 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 4.3 GB | 310.3 MB | 3 | 15 Mar 2025 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 4.3 GB | None | 1 | 7 Oct 2023 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 4.3 GB | 306.9 MB | 4 | 26 Feb 2024 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 4.3 GB | 4.2 GB | 640 | 9 Oct 2026 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 4.2 GB | 304.1 MB | 4 | 8 Nov 2024 | anna.kowalski@fabrikam.example |
| Practice Management / Documents | 4.2 GB | 302.9 MB | 5 | 4 Oct 2025 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 4.1 GB | 294.2 MB | 2 | 2 Mar 2026 | carl.svensson@fabrikam.example |
| Patient Records / Documents | 4.1 GB | 291.1 MB | 6 | 30 Mar 2026 | caroline.reyes@fabrikam.example |
| Practice Management / Documents | 4.0 GB | None | 1 | 7 Oct 2023 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 4.0 GB | 286.8 MB | 3 | 12 Jun 2025 | evelyn.shaw@fabrikam.example |
| Practice Management / Documents | 4.0 GB | 284.3 MB | 4 | 12 Nov 2023 | anna.kowalski@fabrikam.example |
| Imaging Archive / Documents | 3.9 GB | 281.6 MB | 3 | 15 Mar 2024 | caroline.reyes@fabrikam.example |
| Imaging Archive / Documents | 3.9 GB | 278.1 MB | 6 | 28 Mar 2023 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 3.8 GB | 274.5 MB | 3 | 4 Nov 2025 | caroline.reyes@fabrikam.example |
| Patient Records / Documents | 3.7 GB | 267.4 MB | 5 | 10 Feb 2024 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 3.7 GB | 267.0 MB | 2 | 31 Oct 2024 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 3.7 GB | 266.7 MB | 2 | 20 Sep 2026 | anna.kowalski@fabrikam.example |
| Practice Management / Documents | 3.7 GB | 265.6 MB | 3 | 23 Jan 2023 | anna.kowalski@fabrikam.example |
| Finance / Documents | 3.7 GB | 264.6 MB | 3 | 24 Nov 2023 | evelyn.shaw@fabrikam.example |
| Patient Records / Documents | 3.7 GB | 264.3 MB | 3 | 28 Feb 2025 | carl.svensson@fabrikam.example |
| Imaging Archive / Documents | 3.7 GB | 261.9 MB | 5 | 4 Sep 2022 | carl.svensson@fabrikam.example |
| Practice Management / Documents | 3.6 GB | 260.9 MB | 3 | 22 Dec 2023 | evelyn.shaw@fabrikam.example |
| Imaging Archive / Documents | 3.5 GB | 252.4 MB | 6 | 14 Aug 2025 | caroline.reyes@fabrikam.example |
| Finance / Documents | 3.5 GB | 250.8 MB | 2 | 21 Jun 2026 | carl.svensson@fabrikam.example |
Files saved many times, often by AutoSave or sync. A version limit on their library stops this growing.
Candidates to archive or delete. Check with the site owner first.
Every document library, largest first. Preservation Hold libraries hold copies kept by retention policies.
| Library | Size | Current files | Older versions | Files | Highest version | Last change |
|---|---|---|---|---|---|---|
| Marketing / Documents | 64.3 GB | 59.4 GB | 4.9 GB | 70 | 640 | 9 Oct 2026 |
From the sites with the fullest recycle bins. These leave on their own 93 days after deletion, or straight away when the bin is emptied.
| Item | Site | Size | Deleted | Deleted from |
|---|---|---|---|---|
| Scanner exports 2022.zip | Imaging Archive | 25.3 GB | 29 Sep 2026 | sites/imaging/Shared Documents/Scans |
| Old camera images | Imaging Archive | 13.8 GB | 8 Sep 2026 | sites/imaging/Shared Documents/Images |
| Copy of Copy of Rota.xlsx | Imaging Archive | 6.9 GB | 7 Oct 2026 | sites/imaging/Shared Documents/Rotas |
| Scanner exports 2022.zip | Patient Records | 6.6 GB | 29 Sep 2026 | sites/patient-records/Shared Documents/Scans |
| Old camera images | Patient Records | 3.6 GB | 8 Sep 2026 | sites/patient-records/Shared Documents/Images |
| Scanner exports 2022.zip | Practice Management | 3.3 GB | 29 Sep 2026 | sites/practice/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Patient Records | 1.8 GB | 7 Oct 2026 | sites/patient-records/Shared Documents/Rotas |
| Old camera images | Practice Management | 1.8 GB | 8 Sep 2026 | sites/practice/Shared Documents/Images |
| Scanner exports 2022.zip | Finance | 1.6 GB | 29 Sep 2026 | sites/finance/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Practice Management | 921.6 MB | 7 Oct 2026 | sites/practice/Shared Documents/Rotas |
| Old camera images | Finance | 921.6 MB | 8 Sep 2026 | sites/finance/Shared Documents/Images |
| Scanner exports 2022.zip | Marketing | 563.2 MB | 29 Sep 2026 | sites/marketing/Shared Documents/Scans |
| Copy of Copy of Rota.xlsx | Finance | 460.8 MB | 7 Oct 2026 | sites/finance/Shared Documents/Rotas |
| Old camera images | Marketing | 307.2 MB | 8 Sep 2026 | sites/marketing/Shared Documents/Images |
| Copy of Copy of Rota.xlsx | Marketing | 153.6 MB | 7 Oct 2026 | sites/marketing/Shared Documents/Rotas |
OneDrives over 80% of their own quota. OneDrive storage doesn't count towards the tenant's SharePoint storage.
| Person | Used | Quota | Share used | Recycle bin | Older versions |
|---|---|---|---|---|---|
| anna.kowalski@fabrikam.example medium | 950.0 GB | 1.00 TB | 93% | 10.0 GB | 10.0 GB |
What the owner can move or delete to free their OneDrive.
| File | Person | Size | Older versions | Last change |
|---|---|---|---|---|
| Videos/raw.mp4 | anna.kowalski@fabrikam.example | 50.0 GB | 10.0 GB | 1 Oct 2026 |
Read 468 files in 9 libraries on 7 sites. Sizes come from SharePoint's own storage figures, which it updates a few times a day, so they can differ slightly from the admin centre. The tenant's storage is estimated from its licences; the SharePoint admin centre shows the exact figure.
Data from SharePoint storage (), Tenant profile and licences (), SharePoint and OneDrive usage ().